FORMATTING AND EDITING VOCABULARY
MS. PRATT
6 GRADE
TH
FORMATTING AND EDITING VOCABULARY
Term
Alignment
Bullets and Numbering
Center Align
Clipboard
Copy
Cursor
Cut
Double Space
Editing
Font
Footer
Formatting
Function Keys
Grammar Check
Header
Ms. Pratt
6th grade
Definition
The way multiple lines of text line up along
the left, right, or both margins
A word processing feature used to arrange
items in a list with each item beginning
with a bullet or number
The alignment of text between both
margins, leaving a jagged left and right
margin
The temporary storage location for text or
graphics that have been cut or copied
The word processing feature that allows
text or graphics to be copied to another
location within a document
The on-screen blinking character that
shows where the next character will
appear
The word processing feature that removes
text or graphics from the current location in
a document
When 1 blank line is left between lines of
text; striking the Enter key 2 times
The process of updating a document to
make changes, correct errors, and make it
visually appealing
A specific design for a collection of letters,
numbers, and symbols
Allows you to type information below the
bottom margin of each page of a
document
The way text appears, for example: bold,
underline, all caps, with color
Allow you to quickly access frequently
used functions
The word processing feature that checks
selected words in a document for
grammatical errors
Allows you to type information above the
top margin of each page of a document
Formatting and Editing Vocabulary
FORMATTING AND EDITING VOCABULARY
MS. PRATT
6 GRADE
TH
Horizontal Centering
Justified
Landscape
Left Align
Line Spacing
Margins
Menu Bar
Operational Keys
Orientation
Paste
Portrait
Quadruple Space
Right Align
Scroll Bars
Single Space
Spell Check
Thesaurus
Title Bar
Tool Bars
Ms. Pratt
6th grade
When text is centered between the left and
right margins, commonly used when
creating invitations, announcements, and
title pages
The alignment of text along the left and
right margin, leaving no jagged edges
The page orientation in which the width of
the page is greater than the height
The alignment of text along the left margin,
leaving a jagged right margin
The spacing between lines of text within a
document
The blank space at the top, bottom, left,
and right of a document where you cannot
type
Provides you with a menu of options to
use when creating a document
Allow you to operate the computer without
a mouse
The direction in which you can print on a
page (portrait or landscape)
The word processing feature that places
text or graphics that have been cut or
copied in a new location within a document
The page orientation in which the height of
the page is greater than the width
When 3 blank lines are left between lines
of text; striking the Enter key 4 times
The alignment of text along the right
margin, leaving a jagged left margin
Allow you to scroll throughout a document
that is too long to fit on one screen
When no blank lines are left between lines
of text; striking the Enter key 1 time
The word processing feature that checks
your document for incorrectly spelled
words, similar to an electronic dictionary
The word processing feature that allows
you to find words with similar meanings
(synonyms) for the text within a document
Displays the filename of a document
Provide you with buttons that allow you to
access frequently used commands
Formatting and Editing Vocabulary
FORMATTING AND EDITING VOCABULARY
MS. PRATT
6 GRADE
TH
Triple Space
Vertical Centering
Word Processing
Word Wrap
When 2 blank lines are left between lines
of text; striking the Enter key 3 times
When text is centered between the top and
bottom margin, commonly used when
creating invitations, announcements, and
title pages
Application software that is used to create
text documents such as letters, memos,
and reports
The automatic wrapping of text from the
end of one line to the beginning of the next
line without having to press the Enter key
PARAGRAPH FORMATS VOCABULARY
Term
Definition
Block Style
The paragraph format in which all lines of
text are aligned with the left margin
Hanging Indent
A temporary left margin that indents all
lines but the first line of text
Indented
The paragraph format in which the first line
of the paragraph is indented
Tab
The operational key of the keyboard that is
used to indent paragraphs; moves the
cursor 5 spaces on a line
Memo Vocabulary
Ms. Pratt
th
6 grade
Formatting and Editing Vocabulary
FORMATTING AND EDITING VOCABULARY
MS. PRATT
6 GRADE
TH
Apply correct memo and letter formats.
Term
Definition
Attachment notation
A special notation at the end of a memo or letter that indicates
that an item(s) is attached to the letter or memo.
A keying style for a letter or memo in which all the text is
aligned at the left margin.
The main text of a personal letter, business letter, memo, email,
or report.
Block Style
Body
Use lowercase (c ) by the name of the person(s) to receive a
copy. Place the copy notation a double space below the last
line of the enclosure notation or the reference line if there is no
enclosure.
Pressing the enter key twice (2) leaving one blank line. This
can also refer to line spacing using the word processing feature
to leave one blank line between each line of text.
Copy Notation
Double space
Email/Memo heading
Enclosure notation
Entry
Memorandum (Memo)
Includes the same information as the memo heading (TO:,
FROM:, DATE:, and SUBJECT:).
A special notation at the end of a letter that indicates that an
item(s) is included with the letter.
Information following the words in the memo heading. The tab
key is used to align each entry.
A written message used by employees within an organization to
communicate with one another.
Pressing the enter key one (1) time leaving no blank lines.
Single space
Typist initials
The lowercase initials of the keyboard operator and is keyed at
the left margin a double space below the writer’s name.
Letter Vocabulary
Ms. Pratt
6th grade
Formatting and Editing Vocabulary
FORMATTING AND EDITING VOCABULARY
MS. PRATT
6 GRADE
TH
Apply correct memo and letter formats.
Term
Definition
Attachment Notation
A special notation at the end of a memo or letter that indicates
that an item(s) is attached to the letter or memo.
A keying style for a letter or memo in which all the text is
aligned at the left margin.
The main text of a personal letter, business letter, memo, email,
or report.
A letter sent from one business or organization to another or to
an individual.
Ending of the letter. Example: Sincerely yours,
Block Style
Body
Business Letter
Complimentary Close
Copy Notation
Double Space
Enclosure Notation
Handwritten Signature
Use a lowercase (c) followed by the name of the person(s) to
receive a copy. Place the copy notation a double space below
the last line of the enclosure notation or the typist line if there is
no enclosure.
Pressing the enter key twice (2) leaving one blank line. This
can also refer to line spacing using the word processing feature
to leave one blank line between each line of text.
A special notation at the end of a letter indicating that an item(s)
is included with the letter.
Author’s handwritten/signed name. Placed on the printed copy
of the letter.
Keyed Name
The author’s keyed name in the closing of the letter.
Letter Address/Inside
Address
Letterhead
The address of the receiver of the letter.
Mixed Punctuation
A colon or comma is keyed in the salutation and a comma is in
the complimentary close.
Open Punctuation
There is not a colon keyed in the salutation and there is not a
comma in the complimentary close.
Personal-Business
Letter
A letter written by an individual to deal with business of a
personal nature. (A letter that is sent from an individual to a
person or business/organization.)
Ms. Pratt
Letterhead is stationery that is used instead of the return
address in a business letter and consists of the business’ name,
address, phone/fax/email, and logo.
6th grade
Formatting and Editing Vocabulary
FORMATTING AND EDITING VOCABULARY
MS. PRATT
6 GRADE
TH
Return Address
The address of the sender of the letter and consists of a line for
the street address and one for the city, state, and ZIP code.
Salutation
The greeting of a letter that is keyed a double space below the
letter address.
Pressing the enter key one (1) time leaving no blank lines.
Single Space
Typist Initials
Initials of the typist. Used when someone other than the author
keys the letter and is keyed at the left margin, a double space
below the writer’s name.
Table Vocabulary
Apply correct table format.
Term
Definition
Body/Entry
Cell
Center align
Column headings
Information keyed into a table/cell.
The intersection of a row and a column.
Information/text arranged in the middle of a cell or page.
Headings that are centered directly above each column in a
table. Column headings are keyed in initial caps, bold, and
centered.
The vertical arrangement of information in a table.
The vertical and horizontal lines in a table.
Information lined up on the left side of a cell or page.
The main heading for the table, which is keyed in the center,
bold, and all capital letters.
Information entered into a cell that contains only numbers.
Information lined up on the right side of a cell or page.
The horizontal arrangement of information in a table.
The secondary level heading keyed a double space below the
main title. Secondary headings are keyed in initial caps, bold,
and centered.
Note of reference that is left aligned under the last row or in the
last row of a table, identifying the source of the information
shown in the table.
A grid of rows and columns used to display and organize
information.
Information entered into a cell that contains alphanumeric
information.
Columns
Gridlines
Left align
Main title
Numerical entry
Right align
Rows
Secondary title
Source
Table
Text entry
Ms. Pratt
6th grade
Formatting and Editing Vocabulary
FORMATTING AND EDITING VOCABULARY
MS. PRATT
6 GRADE
TH
Ms. Pratt
6th grade
Formatting and Editing Vocabulary