MINUTES of AGM and MEETING
of the
ASHLEY ROAD SCHOOL PARENT COUNCIL (“PC”)
on 2nd September 2015 at 7.00pm at Ashley Road School
Attendees:
Brian Fitzpatrick
(Nursery Rep)
Prisca Coull
(P1 Rep)
Linda & Iain Gibson
(P2 Rep)
Claire Pearson
(P3 Rep & Treasurer)
Edyta Katniak
(P4 Rep)
Present
X
Martin Munday
(P5 Rep)
Position Vacant
(P6 Rep)
Lynne Ewen
(P7 Rep)
X
Apologies
Ms Wilkinson
(Headteacher)
Mr Middleton
(Depute)
Mrs Peacock
(Teaching Staff Rep)
Jagadeesh Yeluripati
(ARK Rep)
Hayley Barr
(Parent Helper &
Secretary)
Steve Penman
(Sports Clubs Rep)
Morag Evans
(General Member)
Martin Greig
(ACC Councillor)
X
X
X
1.
Present
X
Welcome and Parent Council Presentation
 Claire presented to the parent forum a summary of the issues that have been
covered during the year as part of the parent council. Claire also presented the
financial figures for approval as part of the AGM. The accounts were
approved and seconded by HB and ME.
2. Election of members & Office Bearers
 Apologies were received from Martin Greig & Steve Penman.
 New parents who attended the PC meeting were welcomed and introduced.
 CP notified her intention to step down and was thanked for her continuous
commitment, support and hard work over the past 3 years.
 The following members who were not present but had communicated that
they will be stepping down from the parent council this year are; Edyta
Katinak, Lynne Ewen and Steve Penman.
 The office bearing positions of Chair, Vice Chair and Treasurer are vacant.
Morag Evans (ME) kindly offered to take over the position of Treasurer. No
one stepped forward for the Chair or Vice Chair and it was mentioned that the
rolling chair alternative did not work as well last year so we should all go
away and consider volunteering for these positions.
 The following were happy to be elected as representatives:
Nursery Rep - Morag Evans (& Treasurer)
P1 Rep - Brian Fitzpatrick
P2 Rep - Prisca Coull
P3 Rep - Linda & Iain Gibson
P4 Rep – Erica Taylor
P5 Rep - Naomi McGregor
P6 Rep – Martin Munday
P7 Rep - Vacant
Parent Helper – Hayley Barr (& Secretary)
Sports Rep – Emma Mair
Out of School Club Rep – Jagadeesh Yeluripati
General Member – Pankaj Kumar
PTA Rep – Vacant
 Mrs W indicated that Mrs Bowman would represent the teaching staff for this
year.
3. Approval of Minutes of last meeting
 Minutes from the last meeting had been circulated by email. The minutes
were approved at the meeting with no further amendments.
1
Apologies
X
X
X
X
X
X
Actions
ALL
(Post meeting:
HB volunteered
for role of chair,
ET kindly offered
to take on the role
of secretary – to
be approved at
next meeting)
4. Matters arising from minutes (not covered elsewhere on agenda)
 There were no matters arising not covered elsewhere.
5. Treasurer’s Report
 Accounts have been independently audited and sent to the ACC before the
deadline of 30th June.
 ME offered to take on role with CP stepping down, ME is already a signatory
on the bank account so another signatory is required. Linda Gibson (LG)
agreed to do this.
 Claire confirmed that the new annual contribution from ACC had been
received by cheque.
 Still waiting on the donation from Chevron for the netball posts but this will
go directly to the school and CP has this in hand.
5. Ongoing Business
 Toilets refurbishment:
All work has been completed over the summer holidays for the toilets and the
staff and children are very pleased with them. Photos and update has been
sent to parents via the newsletter. There is a couple of snagging and drainage
issues and waiting for pegs but these all should be resolved fairly quickly.
 Nursery Building:
Work to prepare the top floor of the nursery building has started, this
additional space that has been earmarked by ACC will create a further 40
nursery places for the city. This will provide in 80 nursery places at the
Ashley Road site. Furniture for the nursery has been provided by Early Years
and has not had to come from the school budget. Mrs W, the parent council
members and existing nursery parents are concerned about the access to the
building for such large numbers of children and parents. The outdoor space
required for the children is also a concern with it encroaching into the already
limited space of the primary school playground. Mrs W is due to meet with
Andrew Jones(AJ) from ACC next week to discuss her concerns and to press
for the nursery not to be opened until all access issues have been resolved.
Discussion took place around the access directly onto Ashley Park Drive but
not sure if this would be feasible. Mrs W will engage with nursery parents for
support if felt necessary after the meeting with AJ.
 No further news on the replacement/maintenance of the external doors. It was
agreed that the doors had not been maintained over the years and where now
probably beyond repair. The school was due a fire safety assessment and Mrs
W keen to hear their opinion of the fire standard of the doors.
 Still waiting on visit from playground guy as to an assessment of repairs
needed for the black surface.
6. Reports from other committees
 Unfortunately the date of the Aberdeen City Parent Council Forum (ACPCF)
meeting had not been communicated in time so no one was in attendance at
the meeting on the 31st August. Martin Munday agreed to attend the next
ACPCF meeting which is on 9th November
7. Head’s Report
 Improvement Plan: following on from the release of the school inspection
report at the end of the summer term and the meeting the Parent Council had
to discuss this, the school is focusing on the key areas of Attainment and
Achievement and introducing new ways to monitor pupil and teacher
progress and formalising this process with evidence. Pupils will be given
regular progress meetings and the teachers curriculum meetings. There is a
focus on literacy this year within the ASG. The nursery children are already
working on producing their learning journals electronically so they can be
shared with parents.
 Self Evaluation: this is a continuous area of monitoring and recording. Mrs
W was thrilled that Ashley Road School Choir had been invited to perform at
the Gala night at the Tivoli Theatre.
2
ME – new
signatory to add
to bank account
mandate
Mrs Wilkinson.
(Post meeting:
update provided
to parent council
by email on
22/09/15)
Mrs Wilkinson to
update at next
meeting
MM
All


Education: There is a national focus on Inclusion across all schools in
Scotland and there are citywide events are to promote GIRFEC (Getting It
Right for Every Child).
Staffing: Mrs W pleased to report all positions are filled and the school is
fully staffed at the moment.
8. AOCB
 HB mentioned that the she had not seen the public liability insurance renewal
that expired on 31st July. CP thought this was been covered again by a global
citywide policy and will follow up with Donna Culthill from ACC.
9. Date of next meetings:





Wed 4th November – 6.45pm at Harlaw Academy
Wed 13th January 2016 – Harlaw Academy
Wednesday 2nd March 2016 – Harlaw Academy
Wednesday 4th May 2016 – Harlaw Academy
Wednesday 15th June 2016 – Ashley Road School
3
CP/HB
(Post meeting –
certificate now
received.)