2014 - 2015

To ensure a safe smooth flowing physical environment including the proactive sustained use of strategies and programs which promote a positive social-cultural environment and foster a call to action in response to any crisis.
The Harding University High School has developed and published a vision, mission, and commitment to creating a high-performance community of learners where every child is valued and prepared for life. One of four fundamental beliefs is that all students need nurturing, guidance, and a safe environment. This ready-reference guide has been prepared by the school to provide effective management of emergency situations.
Years of work and experience on the part of school personnel have gone into the development of this guide. Harding works cooperatively with the Charlotte-Mecklenburg Schools Safe Schools
Office, CMPD and other government and community agencies to prevent, assess, manage, and follow-up on any threat to the safety of the students, faculty, or staff. This guide is designed to contain the primary elements or steps necessary for effective intervention and follow-up for selected common emergencies that affect schools.
Since the enumeration of all emergency situations that might occur in the future is not possible, this guide, along with the exercise of good judgment, should help to ensure that emergencies will be managed effectively. School faculty, staff, and appropriate government agencies have access to this guide. The school staff will be trained in its use.
It is imperative that each employee read and study every item thoroughly, as it will be through your knowledge and efforts that these procedures work as planned to prevent serious injury or loss of life.
The instructions given for each situation should be followed as closely as possible, keeping in mind that additional actions may be necessary. As it might be impossible to distinguish between a drill and an actual emergency, all “drills” should be executed as if they were actual emergencies:
Every staff member must assume a role of supervision
No cars/vehicles are removed from campus
Students cannot return to building
2

The implementation of the Crisis Evacuation Procedures in this plan includes three different levels of evacuation of students and staff to three different evacuation sites (beyond normal evacuation procedures)
Level I involves moving students and staff to a staging area out of the way of emergency crews on campus in an organized fashion. The Level II site for Harding University High School is the football stands.
1.
All tasks for Level I apply.
2.
If needed after a Level I evacuation, teachers will lead students to the football stands around the outside of the school filling up the HOME stands first. If overflow is needed, teachers will lead students to the VISITOR stands. Teachers will keep all their students with them.
3.
Teachers without students will monitor all students’ use of bathroom and water facilities at concession stand areas.
4.
Ms. Goldstein will connect stadium sound system to make needed announcements
.
Level II involves moving students and staff to a staging area away from campus in an organized fashion or back to campus to continue the school day. The Level II site for Harding University High School is the
Bi-Lo lot.
1.
If students must transition to their homes, they will load their buses from the Bi-Lo Parking lot.
Students being picked up by parents will be relocated away from the bus area organized by grade level.
2.
Teachers will escort students to the Bi-Lo parking lot where buses will be waiting. (See Diagram
Below.) Teachers will hold signs with bus route numbers. Students will line up behind teachers according to bus route/number.
3.
Ms. Barnes will organize car riders. Car riders will be organized in the 3 rd row of students, farthest from the buses in the diagram.
4.
Teachers without signs will assist securing the student perimeter and help Ms. Barnes get car riders to their parents quickly.
5.
Ms. Everett will notify school transportation to standby or to transport students .
6.
A Crisis Box will be located with the administrative team.
Level III is a large self-contained site that is designated by the central office. The level III site for Harding
University High School is to be determined by CMS.
1. When a Level III evacuation has been designated it normally means that students will not be returning to school on that day. It is imperative that a decision to return to school or go to level
III be made as quickly as possible.
2. Once a decision has been made to evacuate to our Level III evacuation site , students will board buses and be transported to the determined location.
3. If students must transition to their homes, they will load their buses from the vacant Winn-Dixie
Parking lot. Students being picked up by parents will be relocated away from the bus area organized be grade level.
4. If available, Mr. Floyd will address the media. All media personnel will be directed to a designated location in the parking lot.
5. Ms. Cline and Officer Creagh will conduct law enforcement briefing regarding the emergency situation away from students and parents.
6. All vehicles on campus at that time of the evacuation must remain on campus until released by law enforcement personnel.
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S S C
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CMPD
CMPD
OFFICIAL
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VEHICLES
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PARENT PICKUP
M
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The Harding Crisis Team consists of the following people:

 Mr. Floyd
 Dr. Johnson
 Ms. Johnson – Anthony
 Ms. Cline
 Ms. Barnes
 Ms. Everett



****Lockdown****
5

FIRE AND FIRE DRILLS: When a fire drill/building evacuation is needed, the following procedures will be followed:
1.
Always leave the building and do not return until instructed by the principal or designee.
2.
The person discovering the fire will sound the alarm and notify the front office/principal immediately by dialing # 0 from any white phone or 0 from a black office phone.
3.
The principal or secretary will dial 911 immediately.
4.
Teachers will see that all windows and doors in their classrooms are closed and will turn off lights when leaving the room. Teachers must take their class rosters with them as they
leave the room.
5.
Mr. Floyd or Officer Creagh will meet with arriving emergency personnel carrying a walkietalkie and a set of master keys for all doors. A floor plan and a verbal accounting of students and staff will also be provided to the fire department.
6.
Advise students to exit the building as quickly and quietly as possible, and proceed to the assigned area. Refer to the fire evacuation plan posted in each room. If a class is not in the classroom, the students and teacher should exit the building at the closest exit.
7.
Students must go a safe distance from the building and must not stand in any driveway or other hard surfaced area used by emergency vehicles. No one should enter the building when the alarm is sounding.
8.
All teachers will take roll and notify the designated administrator if someone is missing.
Students’ names that are on the absentee bulletin as absent or as an early dismissal need not be reported. Teachers on planning period must exit the building and
assist with supervision.
9.
The principal/designee will immediately organize a search if someone is missing. This also includes teachers who have not checked in.
10.
The custodian will turn off all utilities (if necessary).
11.
Qualified first responder personnel will render first aid if necessary.
12.
Students and staff will not return to their classrooms until the principal/designee declares it safe to do so by a verbal command of “All Clear.”
13.
During the first week of school and the first week of each new quarter. Teachers should review the following things in ALL classes:

Procedures for leaving the room and building

Where to go once they leave the building

What to do in the event a student has left the classroom and is elsewhere in the building or grounds – (He/She should leave the building via the closest exit and either report to his/her teacher outside or find a person who has a radio)
6

DEFINITION: An explosive device either verified or alleged to be present in the school or on the premises, which may or may not explode.
A bomb threat may be received by various means, but will usually be by telephone.
Steps of action for Bomb Threats
1.
The recipient of the call will attempt to attain information from the caller. Do not hang up the phone or terminate the call. After the call is terminated, the recipient will immediately dial *57.
See attached Tracer Memo.
2.
The recipient will record as much information as possible from the phone call. See Bomb Threat
Information
3.
Do not utilize any of the mobile communication devices that have been issued to the school.
PORTABLE RADIOS MUST NOT BE USED DURING A BOMB THREAT INCIDENT!
4.
An Administrator or a Network Engineer will turn off school bell system. Other devices should be left alone. The intercom system may be used.
5.
The recipient of the call will immediately locate and notify in person Mr. Floyd or an administrator and the SRO.
6.
The principal or secretary will notify the SRO or other law enforcement officials in person, if the
SRO is unavailable.
7.
An evacuation of the building may occur depending on as assessment of the situation by the
Principal and the SRO. An announcement will be made over the intercom to alert the faculty and staff.
8.
When exiting, staff should quickly observe their area and note any suspicious parcel. If there is nothing suspicious, place the green card in the window of your door or under the door. If a staff member notices something suspicious, they will place the red card in the window of the door or under the door.
9.
Of course, as always, if you notice a person in the building who is unfamiliar to you and does not have a “visitor” tag, notify the office immediately.
10.
Custodians and Campus Security Associates will search the rooms in their area of responsibility before exiting the building.
11.
Occupants should return to the building only when directed by the principal or designee.
12.
If an explosion occurs prior to evacuation students should seek cover under their desks, if possible. At all times they should cover their heads with hands or books and assume a kneeling face-down position on the floor until flying debris ceases
.
In the event a bomb threat is received by telephone, the individual receiving the telephone call should attempt to record as much information as possible. The following information regarding the call and the caller should be obtained if possible:
The Call
• Time call received
• Specific location of the device
• Time of detonation of the device
• What is the nature of the device
• Can the device be moved
• Reason or motive of threat
• Who does the caller represent
• Who is the caller (name)
The Caller
• Sex of the caller
• Approximate age of the caller
• Any accent detected
• Emotional state of the caller
• Intelligence/educational level of the caller
• Background noises detected
Was the caller convincing/did the caller sound credible
• Was the voice familiar
• Other information
7

DEFINITION: The process of making schools less susceptible to aggressive and violent acts from outside groups, organizations, or other entities.
The procedures below include suggestions pertaining to escalating the level of security on campus, crisis evacuation procedures and the organization of the evacuation sites.
Interior

Develop and follow a schedule for all security personnel.

All staff help secure the building by checking and closing all exit/entrance doors.

Allow NO one in the halls/campus without a pass.

Report any lockers without locks to Ms. Barnes.

All staff must wear CMS IDs on campus at all times.

Report all personnel displaying unusual behavior to a security associate or main office

All visitors must display visitor badges.

Monitor all lunch periods closely. Reduce the movement of students during lunch.
Reduce student movement out of classrooms during 3 rd /4 th blocks.
Exterior

Allow NO one in halls/campus without a pass or badge

All cars in parking lots on campus must have a parking sticker (Beware of abandoned cars)

Law enforcement officers check suspicious vehicles, including running tag numbers

Have all unregistered vehicles towed

No cars may be parked close to buildings

All staff must be familiar with evacuation procedures and their roles during the evacuation

Closely monitor the location of buses on campus
Monitor o Fuel trucks on campus o Vulnerable places around the school o Storage tank/gas/oil boiler room o Exterior locks o Exterior lighting
1

For the protection of all occupants of the building, it is vitally important for all school staff to understand their role and the role of others in evacuating the building. Teachers will post the designated exit routes for all areas in each room of the building.
The following evacuation procedures MUST be discussed with each class.

Occupants should remain silent. Directions and important instructions cannot be heard if occupants are talking.

Occupants should clear the building immediately through a predetermined exit and report to the predetermined area.

If an area is barricaded, the next nearest exit should be used.

Teachers must take their attendance books to account for all students.

Upon arrival at the predetermined area, students will form a line, remain quiet and teachers will account for all students

An administrator will give a verbal “all clear” to return to the building after all areas have been determined safe.

Should it become necessary to dismiss students, teachers will escort students to the Bi-
Lo parking lot where buses will be waiting. Teachers will hold signs with bus route numbers. Students will line up behind teachers according to bus route/number. Car riders will call for rides from predetermined phones. Car riders will be organized in a designated area.

One of the security associates (Mr. Patterson, primary)/ (Mr.Harris, secondary) will remain in the parking lot of the school to direct vehicles to the evacuation site. (Bi-Lo parking lot)

Television, radio and newspapers provide an excellent conduit for getting information to large numbers of people. As a result, information shared with the news media should be both timely and accurate. Misinformation, speculation, and “bits and pieces” of the story can be both confusing and damaging; therefore, Mr. Floyd is the only spokesperson to respond to the media. The media area will be in the parking lot in a designated area of Bi-Lo.

Law enforcement and other security personnel will use a City View Campus classroom to strategize regarding the emergency situation.

While waiting for emergency assistance, medical needs will be addressed by our first responders.

There will be one Administrative Crisis Box in the Administrative Storage Area next to the staff mail room. Another Administrative Crisis Box will be located in the principal’s office. Each assistant principal will have a Crisis Box and will provide one each at both the bus pickup point and the car riders’ pickup point.

Each will contain items to provide medical assistance and other emergency assistance to students and staff at the evacuation site. Examples include water, rubber gloves, blood borne pathogen kit, first aid kit, paper and pens, names and emergency telephone numbers of students and staff, badges, arm bands or vests that identify staff, cell phone, etc.
In the event that a Regional Site is needed, students will remain with their teachers in the Bi-Lo parking lot and will board a bus with their teacher. The Regional Evacuation Site for Harding
University High School is to be determined by CMS.
2

(Intruder on Campus and Other Police Emergencies)
UNWANTED INTRUDER
CODEWORD: LOCKDOWN
DEFINITION: Person who has no business on the school premises
.
 All staff should stop strangers and inquire as to their business in the building. Contact office to be sure they have registered. Remember: All authorized visitors should be wearing visitor’s badge.

A lock-down will be used in the event that there is danger from an intruder, a disgruntled parent or student who is out of control, a sudden death at school, or any other possible emergency of this type.
 Anyone who is aware of a critical incident should notify the office/principal immediately. Provide your name, room number and a specific description of the critical incident.

During lockdown period clear terminology will be used to communicate with staff, students, crisis team and visitors on site. NO CODES should be used. All directions will be given in clear speech.

“Lock down” is the verbal signal to alert the faculty and staff to immediately initiate lock-down procedures.
1.
All doors should be closed and locked.
2.
Students who are not in your classroom for some reason should go to the nearest classroom or office.
3.
Stay away from windows and do not open your classroom door for any reason.
4.
When determined that the crisis team is needed for assistance in the management of the crisis/emergency, the principal or designee will call for the team by announcing “Crisis Team report to assembly area”
5.
Instructions will be given over the intercom by the Principal or designated representatives.
1.
Notify staff of lock down
PRIORITIES FOR ADMINISTRATORS
2.
Call 911
3.
Switch bells to manual mode
4.
Retrieve critical incident response kit
5.
Report to on site command post (Main Office Conference Room G-Building)
6.
Meet law enforcement
7.
Notify CMS Officials:
Learning Community Superintendent Curtis Carroll Mobile: 980.475.1388
CMS Chief Communication Officer
School Security:
Kathryn Block
Randy Haigler
Work:
Fax:
Work: 980.344.0009
Mobile:
Fax: 980.343.5200
Work: 980-.343.6030
Fax: 90.343.6033
After Lock-Down Has Been Announced, Priorities for Teachers and Staff:
1.
Get students from hallways into your classroom.
2.
Lock the door. Cover all windows.
3.
Sit students on the floor against the wall where they are not visible from a window.
4.
Turn off the lights in the classroom.
5.
Use a system of red and green cards to show law enforcement the status of your classroom.
Place one red card in the window of your door, or under your door if assistance is needed.
Place a green card in the window of your door, or under your door if no assistance is needed.
6.
Do not open the door for any reason.
7.
In the event of a lock-down, never evacuate the building (even if the fire alarm sounds) until instructed to do so by the Mr. Floyd or designee.
* If you have a lot of windows, look for a storage room or office area which has less visibility.
3

1.
The Principal or secretary will notify all students and staff over the intercom.
2.
If there is sufficient time to send students home before the blast, procedure for early dismissal for snow or ice will be followed. The principal or designee will call to load the buses, as they arrive.
3.
If there is not sufficient time to send students home before the blast, teachers will instruct students to: o Use the tornado plan for shelter o Don’t look at the blast o Lie face-down on the floor o Follow guidelines for a tornado warning/drill
Hurricanes are not likely to catch a school unaware since the National Weather Service provides advanced notice.
Tornadoes and severe thunderstorms can occur rather suddenly, therefore the following precautions and procedures should be used.
DEFINITIONS:
Tornado Watch: Conditions are favorable for tornado or severe weather. Make staff aware, but take
no action.
Tornado Warning: Tornado has been sighted-take shelter immediately.
TORNADO WATCH

The principal will notify all teachers.

Teachers will continue regular classroom activities.

School will be dismissed at the normal hour, in the regular manner, and bus drivers will follow regular routes using caution.
TORNADO WARNING (A TORNADO HAS ACTUALLY BEEN SIGHTED)
 The principal or secretary will sound the tornado signal immediately which consists of a verbal command over the intercom.

All students and staff will immediately proceed to the designated hall or area. Teachers will take the students they have into the hall outside their classrooms. Students and staff should assume a curled position facing the wall so that their face and eyes are protected. It is fine of the students are 2-3 deep. No students should be in front of the closed door. Teachers should kneel behind their classes to be sure students are following the emergency procedure and to verify classroom count.

Mr. Beckham will turn off utilities if necessary.

All teachers will take roll and notify an administrator if someone is missing. Administrators and
Security will cover their buildings. (Mr. Floyd will monitor the G-Building, Ms. Barnes will monitor
A-Building, Dr. Johnson will monitor the Gym. Ms. Johnson-Anthony and Ms. Everett will monitor the C-Building and Mobiles 7-14. Ms. Cline will monitor B-Building and Counseling Center. Ms.
Lauren Schultz will monitor the Media Center. LTC Clark will monitor the D-Building)

The administrators will immediately organize a search if someone is missing.

Qualified personnel will render first aid if necessary. Notify the office if assistance is needed.
 Students and staff will not return to their classrooms until the Principal or designee declares it safe to do so. The “All Clear” signal will voice command over the intercom.
4

PROCEDURES IF A TORNADO ACTUALLY STRIKES THE SCHOOL
1.
The Principal will determine when and if the building should be evacuated and to what extent it should be evacuated.
2.
Notify the fire department, EMS, and Emergency Management as needed by calling 9-1-1.
3.
Notify the Learning Community Area Superintendents Office at 980.344.7160, Public Information
4.
980.343.0009, and School Law Enforcement 980.343.6030.
The School Crisis Response Team and other staff members will act according to their assigned roles and evaluate injuries, administer first aid, and take other appropriate actions .
CHEMICAL/TOXIC FUME OR SPILL
DEFINITION: The spilling of hazardous materials near or in the school could pose a serious threat to the safety of students and staff. Immediate communication with local disaster preparedness, fire, and police is necessary.
SIGNALS: Tell students/staff what is occurring and why.
STEPS OF ACTION:
1.
Identify threat to school.
2.
Notify fire department by calling 9-1-1.
3.
Communicate with the zone superintendent and Charlotte-Mecklenburg School District School
Building Services (Facilities: 980-343-6050 and Maintenance: 980-343-6040).
4.
Principal works with local authorities and zone superintendent to determine whether to shelter in place or evacuate the building.
EXTERNAL HAZARDS:
1.
Spills or threats.
2.
Principal needs to collaborate with fire department to determine whether to evacuate.
EARTHQUAKE PROCEDURES
DEFINITION: Trembling and shaking of the building and grounds, signaling movement in the earth’s crust.
SIGNALS: Make announcement over Public Intercom System.
STEPS OF ACTION:
1.
Protect face and head from flying debris with arms, books, coats, etc. Take cover under table or desk.
2.
Stay in this position until building tremors and/or flying debris ceases.
3.
Await further instructions.
4.
If fire alarm sounds, evacuate a safe distance from the building. If electricity is inoperative, bullhorn or other communication will signal evacuation. If students need to move to alternate safe area, teachers will be notified by the principal.
5.
Implement evacuation procedures.
6.
Injuries and damage should be reported to local authorities by calling 911.
UTILITY EMERGENCY PROCEDURES
SIGNALS: Should the building need to be evacuated, follow the fire drill procedure with a verbal announcement on the school P.A. systems, followed by a manual pull of the fire alarm. In the event of electrical failure and need to evacuate, verbal announcement on bullhorn and visual check of all school areas would be conducted by principal, custodian, and other designated staff.
5

STEPS OF ACTION: Only TOP PRIORITY where threats to life or safety are listed here.
Gas Line Break
1.
Contact fire department and Gas Company.
2.
Evacuate building. Send staff and students to a designated safe area.
3.
Call CMS Building Services to shut off gas. (Facilities: 980-343-6050 and Maintenance: 980-343-
6040).
4.
Notify Superintendent of Schools (980-343-6270).
Electrical Power Failure
1.
Clear immediate area (evacuate building, if necessary).
2.
Notify Charlotte-Mecklenburg School District’s Building Services (Facilities: 980-343-6050 and
Maintenance: 980-343-6040).
3.
Notify Superintendent of Schools 980-343-6270.
4.
Notify Duke Power 704-594-9400.
Water Main Break or Sewer Break During or after school hours
1.
Call appropriate water company.
2.
If flooding occurs and pump is needed, call Charlotte-Mecklenburg School District.
3.
Call custodian on school intercom system.
4.
Notify Health Department.
6

Unruly or disruptive behavior on the part of several students should be handled as follows:
STUDENT DISTURBANCES
1.
If the behavior is not serious, attempt to have students return to their normal school routine.
2.
Call law enforcement assistance if the disruption continues or if injury occurs.
3.
If the behavior could result in injury or further disruption, try to get the disruptive students or their leaders isolated from the general student body.
4.
Notify West Learning Community Area Superintendents’ Office at 980-343-2085.
5.
School Crisis Response Team members discern the basis for the problem and take action to address the concerns.
6.
Notify parents.
7.
Determine what disciplinary action to take, if any.
8.
If the media gets involved, prepare a news release stating the facts-will come from the
9.
Superintendent’s Office.
STUDENT WALKOUT PROCEDURES
1.
Call security associate.
2.
Refer to Behavior Modification Technicians
3.
Refer to appropriate Administrator a.
Johnson –(A-Cro) b.
Johnson-Anthony – (Cru-H) c.
Cline –( Haggens-McClure) d.
Barnes – (McCollie – Rosario) e.
Everett-( Rosas-Z)
4.
Call Learning Community Area Superintendents’ Office at 980-343-2085.
5.
Advise Police Department.
STUDENT RUNAWAY
DEFINITION: Student runs away from the school building during school hours. A stranger or family member abducts student.
STEPS OF ACTION FOR RUNAWAY:
1.
Follow student if it seems appropriate (student runaway).
2.
Notify SRO.
3.
Notify school office 980-343-6007
4.
Contact parents.
5.
Notify classroom teacher. (Get description of student’s clothing for the day from teachers)
6.
Provide law enforcement with picture of child and description and reasons child ran away.
7.
Implement emergency notification procedures.
7

STEPS OF ACTION FOR ABDUCTION:
1.
Call Police.
2.
Notify school office, and superintendent’s office.
3.
Contact parents or emergency contacts as provided.
4.
Notify classroom teacher. (Get description of student’s clothing for the day from teachers)
5.
Provide law enforcement with picture of child and description.
6.
Obtain description of the abductor.
7.
Implement emergency notification procedures.
STUDENT POSSESSION OF WEAPON(S) ON CAMPUS
Whenever anyone, except a law enforcement officer, is observed or reported to have a weapon on campus, the school administrators and/or staff should follow the following precautions and procedures.
STEPS OF ACTION:
1.
Identify the person and his/her location in the building. Notify SRO, Administration, and/or front office.
2.
If there is a firearm, notify law enforcement and School District Office.
3.
A “lock down” procedure may be used to secure building (depending on the situation)
“Lock Down” is the code.
4.
If possible, administrators or teachers should quietly ask the student to accompany him/her to the office (More than one school official should accompany the student).
5.
The administrator/teacher should wait until police arrive to approach student.
6.
Evacuate students to safe area, if practical or necessary.
7.
Monitor classroom with PA system if person is in the classroom
8.
If weapon is in locker, check locker; if weapon is found, then secure locker and wait for police to arrive.
9.
Provide police with map of building if student is in a classroom.
10.
Record name of the people who reported seeing a weapon and provide information to police.
11.
Call student’s parent and take steps for expulsion.
12.
Assess the situation to determine follow-up steps.
MEDICAL EMERGENCIES
Whenever a student, staff member, or a visitor on campus is injured, the following procedures should be followed
:
STEPS OF ACTION:
1.
Assess area for safety before entry, contact an administrator.
2.
Summon appropriate building assistance (e.g., school nurse or others with advanced first-aid training).
3.
Determine injuries and provide first aid, as necessary.
4.
Restore calm by having students either stay in class or return to class.
5.
Assess extent of situation by determining who was involved or committed to act.
Identify witnesses and secure area if applicable.
8

6.
Follow emergency procedures for communication of information to staff and students, evacuation, (if necessary) and media plan.
7.
Follow crisis response follow-up plan for necessary counseling or other trauma reduction activities.
8.
Notify parents or emergency contacts as listed.
If a situation should arise where one or more persons hold students or staff hostage on the campus or in the school, the following precautions should be considered.
1.
Notify SRO and/or 911 and Zone Superintendent’s Office immediately. Teachers who do not have black phones will need to use an office phone.
2.
Using either the intercom or messenger notify teachers to move classes of students or groups of students away from the hostage situation. Isolate hostage area. If appropriate use “lock down” code.
3.
Gather all facts regarding the situation for the police. Keep notes on times, any communications from the person holding the hostage, and other witness information.
4.
Provide law enforcement with a floor plan of school and arrange for any assistance necessary with the school’s custodian.
5.
Work with district office and law enforcement to determine next steps. Notify appropriate families possibly offering transportation assistance.
6.
Put media plans into effect.
7.
Any other decision regarding hostage situation will be determined by law enforcement and superintendent’s office.
DEFINITION: Emergency where there is an apparent death or suicide or many are sick or injured.
Immediate concerns are to aid the injured or sick students.
SIGNALS: Use Public Address system.
STEPS OF ACTION:
1.
Secure area.
2.
Notify Charlotte Mecklenburg Police Department or 911. Perform CPR, if possible.
3.
Use universal precautions.
4.
Do not leave victim unattended and secure the scene for investigators.
5.
Remove others from area of victim.
6.
Notify family and make arrangements to meet at the hospital Do not give specific details over the phone.
7.
Notify superintendent.
8.
Activate crisis response plan.
9.
Prepare for necessary counseling to occur as soon as possible after the incident.
10.
Activate aftercare.
*Aftercare team is defined as individuals who will remain at the student pick-up point until
all students have been picked up by a parent or guardian:
•
Counselors
•
Administrators
•
Student Services Department Personnel
9

In the event of a death/suicide of staff/faculty member or student during non-school hours, a
Connect-Ed message will be sent notify staff members.
TELEPHONE CALL PRIORITY
In the event of a death/suicide of staff/faculty member or student during non-school hours, the following phone tree will be used to notify staff members. If you are unable to reach the person listed under you just call the next person on the list. Keep calling down the list until you speak to someone.
The first call should go to Mr. Floyd (980-207-8632) and if he is unable to be reached the sequence should be:

Mr. Johnson-(704-248-3469)

Ms. Cline-(704-517-9979)

Mrs. Johnson-Anthony-(980-229-1435)

Ms. Barnes-(252-578-7050)

Ms. Everett-(704-578-1903)
CRISIS RESPONSE:
FOLLOW-UP STEPS FOR ALL CRISIS LEVELS
For preparation to meet a crisis at any level, the follow items should be assembled and be available prior to the onset of any disrupting event.
1. List of approved counselors or aftercare providers who can be called on for assistance.

Dawn Slaughter, Counselor – (980) 343- 6007 ext 4015834

Teresa Oats, Counselor – (980) 34 - 6007 ext 4015831

Claire Frisby, Counselor – (980) 343 - 6007 ext 4015818

Lynette Horton, Counselor – (980) 343 - 6007 ext 4015816

Betty Stroud, Counselor – (980) 343 – 6007 ext 4015836

Phillip O. Berry AND W. Mecklenburg counselors will also respond
POB - 980.343.5992 W. M. 980-343-6080
2. A communication plan for faculty, students, and parents and Death Notification
procedures, etc., with methods to communicate. One example is the use of the Public
Address system and phone numbers.
3. This emergency document with emergency procedures and phone numbers.
4. An assessment process (who is going to investigate the incident and a means to
assess who may need assistance).
5. The name and number of the district official that will assist the school in coordinated
response.
STEPS OF ACTION FOR CRISIS RECOVERY
1.
Investigate the crisis fully.
2.
Determine who is affected physically and psychologically.
3.
Determine the type and level of the response needed.
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4.
Activate resources and make a schedule to use resources to meet the identified need.
5.
Maintain liaison with district office supervisors and help keep the faculty informed of actions taken.
6.
Evaluate the response to determine if the identified needs were met by the counseling, debriefing, or activities that were used.
DEFINITION: Emergencies that take place off school grounds while students are on a school sponsored activity.
Pre-Trip Planning: Preplanning is an essential element of trip preparation.
The following steps must be completed prior to the off campus trip:
1.
Field Trip Request Form and Emergency Medical Authorization Form must be completed and approved.
2.
Participant roster with bus assignment. One copy left at school with front office staff; one copy goes with bus driver and teacher.
3.
A list of addresses, phone numbers, and other emergency information for each student and each adult chaperone shall be carried on each bus as well as left at the school with front office staff.
4.
Itineraries, routes, and schedules the bus will use in traveling to and from the destination. (Leave one copy in school office.)
5.
Bus drivers should be trained in first aid procedures.
6.
A contact person at the destination point will be identified, and their name will should be left with the building principal and front office staff.
7.
Trip planner is to be given to principal and front office staff.
DEFINITION: Emergencies that take place off school grounds while students are on a school sponsored activity. This includes personal injury or illness, automobile or bus accident.
Steps of Action for Vehicular Accidents:
Upon the occurrence of an off-campus emergency, the school personnel will take the following steps:
1.
The Bus Company Transportation Coordinator will notify the building principal of any bus incident.
2.
Staff members in charge of field trip must notify the building principal.
3.
The building principal or his/her designee will notify parents or guardians of injured students as soon as possible.
4.
The building principal or his/her designee will notify parents and guardians of all involved students as soon as possible.
5.
School principal or his/her designee will notify superintendent.
6.
The principal should follow proper media procedures if appropriate.
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Steps of Action for Other Emergencies Involving Students:
Upon the occurrence of an off-campus emergency, the school personnel will take the following steps:
1.
Incidents should be immediately reported to the building principal by appropriate staff.
2.
Principal or designee should gather all necessary information.
3.
Principal will notify parents or guardians of any injured or involved students.
4.
Principal or designee will notify the superintendent.
5.
Principal will follow media procedures if appropriate.
Based upon an understanding with local law enforcement authorities, crimes on school grounds, at school events, or on school buses will be reported to the appropriate law enforcement agency. Below is a partial list, of common offenses that should be reported.
 assault and battery
 extortion
 bomb threat
 possession, use or transfer of dangerous weapons
 sexual offenses
 vandalism (major)
 theft, possession, or sale of stolen property
 arson
 furnishing or selling unauthorized substances, as defined by board policy
 furnishing, selling, or possession of controlled substances (drugs, narcotics, or poisons)
 distribution, sale, purchase, manufacture, or unlawful possession of a controlled substance
 threatening to take the life of or inflict bodily harm upon a teacher, principal, or members of their immediate family or any other person.
 child abuse
The basic enforcement procedures to be followed in instances of criminal conduct are:
When an administrator observes (or is notified of and verifies) an offense, the administrator will confer with the staff involved, effect the appropriate disciplinary action, and if appropriate, meet with the student. School officials should contact law enforcement authorities.
If warranted, the administrator should immediately remove the student from the school environment. The administrator will notify a parent/guardian as soon as possible.

Staff will follow established due process procedures when applicable.

The administrator will keep a complete record of the incident for law enforcement.

Crime scene should be secured and evidence protected. The administration may apply sanctions in cases of criminal conduct that may include, but are not limited to: a.
Out-of-school suspension b.
Assignment to alternative schools c.
Expulsion
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d.
Restitution of property and damages, where appropriate, should be sought by local school authorities e.
Other sanctions as approved by the Board
Charlotte-Mecklenburg Schools has implemented a safe schools audit completed by a team of campus security associates organized through the CMS school law enforcement department. The team enters the building, fanning out, observing the entire school for security issues and interviewing staff and students. There are four major components all staff must be knowledgeable about:

Supervision o Teachers on duty at door/station o Staff patrols halls/campus o Hallway captain
 300 G: Kara Hawley-Edwards
 200 G: Brianne Gallagher
 B Building: Magdalene McClain
 200 A: Marva Welburn
 100 A: Jeannine Hogue
 C Building: Thomas Murphy
 D Building: Sgt. Cooper
 Mobiles A Building
 Mobiles C Building: Kiera Busching
 Media: Lauren Schultz
 Gym: Samuel Griener o Number of students on the hall after the tardy bell/time

Student Survey o Knows the purpose of the Rights and Responsibilities Handbook? o Received a copy of the Rights and Responsibilities Handbook? o Feels safe in school?

Staff Survey o Knows who is on the School’s Crisis Team?
 Admin Team
 School Resource Officer
 Campus Security Associates
 First Responders o Knows the code word indicating a crisis?
 Lockdown o Knows how to respond to code word?
 Pull students in from hallway
 Close all windows , doors and blinds
 Turn off lights
 Move students away from windows and doors
 Keep all students quiet
 Put green sheet under door if all students are safe
 Put red sheet under door if you need assistance o Know what a lockdown is?

Lockdown Drill
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o Quick/Orderly Response? o Doors Locked? o Anyone in unsecured area?
HALLWAY/Rooms
300 G HALL
EVACUATION DOOR
Exit door going to Alleghany Side of building
200 G HALL
100 G
Exit hall closest to the courtyard and go to Teacher Parking lot
Exit hall closest to the courtyard and go to Teacher Parking lot
B Building
Media Center
C Building
C Mobile Classrooms
D Building
Gym
ROTC
Exit door and go to the Alleghany side of the building
Exit door and go to the and go to bus parking lot
Exit through doors and go to the bus parking lot
Exit building and go to the bus lot
Exit building and go to bus lot
200 A Building
100 A Building
A Mobile Classrooms
Cafeteria
Exit through the doors leading to the bus parking lot
Exit through the doors and go to the Tennis Court/student parking lot.
Exit through the doors and go to the Tennis Court/student parking lot.
Exit and go to the Tennis Court
Exit and go to the Tennis Court
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