Consultant Terms of Reference
Emergency Simulation for Local Organisations
1.
Background
CAFOD is the official Catholic aid agency for England and Wales. CAFOD works with
partners across the world, wherever the need is greatest, to bring hope, compassion and
solidarity to poor communities, standing side by side with them to end poverty and
injustice. CAFOD works with organisations of all faiths as well as with secular ones.
The role of CAFOD’s Humanitarian Capacity Development Unit (HCDU) is to support local
organisations prepare, plan and deliver effective humanitarian programmes. This is guided
by the vision that “communities affected by disasters have access to faster, better quality
assistance so as to save lives and reduce suffering”.
The HCDU is implementing a 2 year humanitarian capacity development programme which
is providing in-depth, ongoing support to 15 partners. It is operating in Southern Africa
(Zimbabwe, Malawi and Mozambique), South East Asia (Cambodia and Myanmar), West
Africa and Great Lakes (DRC and Niger) and the Horn and East Africa (Kenya). CAFOD has
5 Humanitarian Capacity Development Officers based in each of the underlined countries.
Their role is to work with around 3 selected partners in their country/region by providing
advice and facilitating support from other organisations and external providers.
The HCD programme is supporting all of the partners to develop emergency preparedness
and response plans and procedures. We are planning to run emergency simulations with all
of the partner organisations as an opportunity for them to put their plans into practice and
experience how the organisation responds in an emergency. We would also like to use
simulations to measure whether the organisation’s capacity to respond has improved.
2.
Purpose
The purpose of this consultancy is:
1.
To design one to three office based master emergency simulation(s) that can be
adapted for use with a variety of organisations and countries.
2.
To pilot the emergency simulation with local organisation(s) in one country.
3.
Role and responsibilities
Consultant:
1.
Planning and design

Facilitate initial planning meeting with the HCD team to determine learning objectives,
participants, scale and scope of the simulations across all countries.
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
Create draft master script(s), resources (background documents, injects etc) and
evaluation form which can be adapted to all of the HCD country contexts.

Finalise master script based on feedback from HCD team.
2.
Pilot simulation

Brief the HCDO in the pilot country on the logistics requirements for the workshop.

Liaise with the HCDO to gather information on the context and organisation.

Tailor the master script and background docs to the context and organisation.

Make in-country preparations, setup and brief the facilitators/role players.

Lead the delivery of the 3 day emergency simulation, participant de-brief, action
planning and participant evaluation.

Hold debrief with the facilitation team and review participant evaluations to identify
any adaptations to the process.

Make any recommended changes to the master document and resources.

Take part in a post-simulation de-briefing with the HCD Coordinator.

Submit an invoice for payment.
CAFOD HCDU Coordinator:

Act as the key support person to the Consultant throughout.

Organise initial planning meeting with the Consultant and HCD team.

Consolidate feedback on the draft master script and share with the consultant.

Ensure that the consultant is supported by the HCDO in the pilot country.

Organise additional facilitators for the pilot.

Organise a post simulation de-brief with the consultant.

Pay the consultant upon receipt of an invoice.
CAFOD HCD Officer in the pilot country

Support the consultant with the planning and contextualisation of the simulation.

Act as the intermediary between the partner and the consultant to raise awareness
and share feedback.

Liaise with the partner to organise the logistics and recruit volunteers (if needed).

Co-facilitate the simulation, de-brief and action planning.

Work with the partner to ensure that the action plan is integrated into their HCD
capacity development plan.
3.
Focus of the simulation
The following ideas have been discussed for the focus of the simulation; these will be
reviewed in the initial planning meeting:

3 day office based simulation.

Suitable for use with the following types of organisation: local dioceses (10), National
church networks (3), local non-church (1), national non-church (1).

Could include external partners such as CAFOD, Caritas Internationalis, local
coordination bodies and key local actors.
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
Cover 5-10 sectors (i.e. management, programmes, HR, finance, advocacy etc.)

Cover three phases: preparedness, response, long-term recovery.

Cover two of the following types of disaster: drought, floods, typhoon/tropical storm,
earthquake and volcanic eruption.

A conflict context will be incorporated throughout the simulation.
•
The simulation will be piloted in an English speaking country.
4.
Outcomes

Staff have greater awareness of the organisation’s systems, processes, strengths and
weaknesses in emergency preparedness and response.

Baseline information on how the organisation deals with an emergency response.

The organisation has identified clear actions for improving their individual and
organisational emergency capacity.
5.
Key working relationships
The consultant will work independently. They will be supported by the CAFOD Humanitarian
Capacity Development Coordinator based in London who will act as the focal-point for the
consultancy. They will also liaise with the HCDO in the pilot country.
6.
Timeframe
The consultant will provide the services agreed in the TOR ASAP. The planning and design
will be carried out by March 2015 and the first pilot will be conducted by April 2015 at the
latest.
7.
Requirements
The consultant will have experience of designing and facilitating table-top emergency
simulations. They will also have experience of working with local Church or secular
organisations.
To Apply:
Please send: (1) Your CV, (2) a brief statement of interest (highlighting relevant
skills/experience) and (3) An outline plan for the emergency simulation for local
organisations consultancy including how your process and approach will achieve the
outcomes, critical risks and assumptions and a budget (max 3 pages).
Expressions of interest should be sent to Laura Donkin (ldonkin@cafod.org.uk) by midnight
Wednesday 17th December 2014.
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