SELMA CEMETERY DISTRICT
2430 Floral Ave. /P.O. Box 1383 Selma, CA 93662
*(559)896-2412*Fax (559)896-3349*Email: selmacem1@yahoo.com
Regular Meeting of the
BOARD OF TRUSTEES
Thursday September 25, 2014
4:30p.m.
AGENDA
1. Call to Order:
2. Roll Call:
Chairman: Robert Allen
Vice-Chairman: Alfonso Caro
Trustee: Ron Baker
Trustee: Alan Langstraat
Trustee: Una Tristan
Staff Present: General Manager: Sandi Miller
Grounds Supervisor: Allen Wright
3. Public Comment: Members of the general public may address the Board
of Trustees.
Please be advised, the Brown Act prohibits action on items that are not listed on the agenda, or properly added to the
agenda under the provisions of the Brown Act. The Board may set such items for consideration at some future Board
meeting. Members of the general public may address the Board. Please observe a time limit of five (5) minutes
pursuant to Government Code Section 54954.3(b)
CONSENT AGENDA:
All items on the consent agenda are to be routine and non-controversial. However, if discussion is required, the item will be
removed from the consent agenda and will be discussed after the consent agenda is approved.
1. Minutes: of the Thursday August 28,2014 Regular Meeting of the Board
of Trustees
2. Disbursements: 8/16/14 through 9/15/14, disbursements
NEW BUSINESS: Discussion/Action
1. CalPERS Insurance Contract: Attached is a copy of the new contract for
medical insurance, its more the form of a resolution but they call it the
contract. I have gone over this with Rod from CalPERS to fill in the
blanks.
2. Volunteer: I had a lady come in wanting to volunteer some time, so I
contacted our insurance company and have attached the resolution they
require to have a volunteer on our grounds. I would like to have her here
on the days that Barbara is not working. Please see attached resolution.
3. GSRMA Loss Prevention Program: Our letter of intent to participate in
the program was sent out on 9/2/14. The backup material and any other
needed items will be sent as required.
4. Office Dress Code: From the time the District was started in 1924 the
office dress code was jeans and a nice shirt. A few years ago that was
changed to dresses or dress slacks. I’m asking the Board to approve
going back to nice jeans, free of any holes, not faded and a nice shirt.
With the purchase of the new property, I’m having to go out to the
property a lot and walking through all the dirt and moving around in the
house is getting my clothes very dirty. Most of my dress clothing has to
be dry cleaned. I don’t feel it is necessary to dress up in the fashion we
currently are. No one had complained prior to it being changed.
5. Manager’s report: Allen Wright-Grounds Manager,
Sandi Miller-Office Manager: Reports are attached
Trustees’ reports: Trustee: Robert Allen
Trustee: Alfonso Caro
Trustee: Ron Baker
Trustee: Alan Langstraat
Trustee: Una Tristan
6. Adjournment:
INFORMATION REGARDING AGENDA ITEMS: Copies of the staff reports or other written documentation relating to each item
of business referred to on the agenda are on file in the office of the District Secretary and are available for public information.
Any person who has a question concerning any of the agenda items may call the District Secretary at 559-896-2412
ADA: A person with a qualifying disability under the Americans with Disabilities Act of 1990 may request the District to
provide a disability-related modification or accommodation in order to participate in any public meeting of the District. Such
assistance includes appropriate alternative formats for the agendas and agenda packets used for any public meetings of the
District. Requests for such assistance and for agendas and agenda packets shall be made in person, by telephone, facsimile, or
written correspondence to Sandi Miller at the District office, at least 48 hours before any public meeting of the District.
SELMA CEMETERY DISTRICT
RECORD OF THE BOARD OF TRUSTEES
Regular Meeting
Thursday August 28, 2014
4:30p.m.
Consent Agenda 1
1. Call to Order: 4:30pm
2. Roll Call:
Chairman: Robert Allen - Here
Vice-Chairman: Alfonso Caro - Here
Trustee: Ron Baker - Here
Trustee: Alan Langstraat - Here
Trustee: Una Tristan - Here
Staff Present: Grounds Manager: Allen Wright - Here
Office Manager: Sandi Miller - Here
3. Public Comment: Members of the general public may address the Board
of Trustees.
There were no members of the public at this meeting.
CONSENT AGENDA:
1. Minutes: of the Thursday July 24,2014 Regular Meeting of the Board of
Trustees
2. Minutes: of the Monday August 4,2014 Special Meeting of the Board of
Trustees
3. Minutes: of the Monday August 18,2014 Special Meeting of the Board of
Trustees
4. Disbursements: 7/16/14 through 8/15/14, disbursements
Motion to accept the Consent Agenda as presented by Trustee Ron Baker,
Second by Trustee Alan Langstraat. Vote: Ron Baker - AYE , Alfonso Caro
AYE , Alan Langstraat – AYE, Trustee Una Tristan - AYE , Robert Allen AYE – Motion Carried
OLD BUSINESS: Discussion / Action
1. Budget Items: Office Manager Sandi Miller informed the Board that she
felt the carpet could wait, but that she felt that the chairs and safe were
more important. That the current chairs are getting loose and don’t feel
safe to sit in. They have been tightened about as much as they can be.
The safe / file cabinet is fire proof and we don’t have one at this time.
Motion to table the carpet until a later date by Trustee Una Tristan,
Seconded by Trustee Alan Langstraat. Vote Ron Baker - AYE , Alfonso
Caro AYE , Alan Langstraat – AYE, Trustee Una Tristan - AYE , Robert Allen
- AYE – Motion Carried
Motion to purchase the 4 chairs and safe/ file cabinet in the amount of
$2,500 by Trustee Alan Langstraat , Seconded by Trustee Una Tristan.
Vote Ron Baker - AYE , Alfonso Caro AYE , Alan Langstraat – AYE, Trustee
Una Tristan - AYE , Robert Allen - AYE – Motion Carried
2. Architects: Trustee Una Tristan reported she will be out of town from 9/8-9/16
and then again 9/17-9/22, after looking at calendars the Board decided it
would be best to meet before the next board meeting. That when we need to do
a workshop for the property we will try to do them the same day as our regular
Board meetings at 3:00pm and then continue into the Board meeting.
3. Well Drilling at Bethel Property: Office Manager Sandi Miller reported
that she didn’t get a contract for company out of Lodi. They had gotten
very busy after she spoke with them and were not going to be able to
help us on this. She presented the contract for Arthur & Orum Well
Drilling, the district is on their list but in order to stay on the list they
need the contract. There was discussion about what would happen if we
found someone that could do it sooner. It was pointed out that the
contract doesn’t hold us to them if we find someone that can drill the
well sooner.
Motion to accept the contract in the amount of $15,000.00 by Trustee
Ron Baker, Seconded by Trustee Una Tristan. Vote Ron Baker - AYE ,
Alfonso Caro AYE , Alan Langstraat – AYE, Trustee Una Tristan - AYE ,
Robert Allen - AYE – Motion Carried
4. Name for the New Property: The names that were suggested at the last
regular meeting were Bethel Cemetery and Selma Vineyard Cemetery. It
was suggested to name it Selma’s Grape Harbor Cemetery.
Motion to name the new cemetery Selma Vineyard Cemetery by Trustee
Alfonso Caro, Seconded by Trustee Alan Langstraat.– Motion Carried
NEW BUSINESS: Discussion/Action
1. New Pay Scale: Office Manager Sandi Miller presented a copy of the pay scale
given to her by Chairman Robert Allen,
Motion to accept the new pay scale and to make the pay retro active back
to July 1st 2014 by Trustee Alan Langstrat, Seconded by Trustee Ron
Baker. Vote Ron Baker - AYE , Alfonso Caro AYE , Alan Langstraat – AYE,
Trustee Una Tristan - AYE , Robert Allen - AYE – Motion Carried
2. New Organizational Chart and Positions: Office Manager Sandi Miller
presented the new organizational chart. Trustee Alan Langstraat felt it would
look better if the grounds men’s names were placed in a box under Grounds
Supervisor Allen Wright, instead of in their own boxes, he felt this made it
appear that one was in charge of the next.
The new job descriptions will be reviewed at a later date, when we
change the evaluation forms for next year.
Motion to accept the new Organizational Chart with the changes of
moving the grounds men into one box with the title of Grounds Men above
by Trustee Ron Baler, Seconded by Trustee Una Tristan.– Motion Carried
3. General Manager: Office Manager Sandi Miller presented a contract as
requested. She explained that she had called a few districts to get copies
of theirs. She felt it should have been written by an attorney, but that
she had taken the ones she received and cut and pasted the contract
together. She kept her benefit the same as the rest of the district
employees, because she felt this was the right thing to do and didn’t
want it to appear like she was padding or giving herself any unfair
benefits.
Motion to accept the contract for the new General Manger and placing
Sandi Miller in that positon, at the pay scale approved by the board.by
Trustee Alan Langstrat, Seconded by Trustee Ron Baker. Vote Ron Baker AYE , Alfonso Caro AYE , Alan Langstraat – AYE, Trustee Una Tristan - AYE
, Robert Allen - AYE – Motion Carried
4. Complaints by citizens: Chairman Robert Allen received a couple of
calls about the watering during the day, with a drought happening.
When he called the office we explained that with the pump problems we
are having, there are two sections in E block that have to be watered
manually and the watering during the day will stop when the pump is
fixed. Ground Supervisor Allen Wright explained in more detail, the
reason for it. He also informed the board that when the new computer
control has finished being installed, he would have to run the water
during the day to get the stations set properly. Chairman Robert Allen
also explained how the complaint came in, through email sent by the
City of Selma. They have been working on completing the install. The
Board requested that General Manger Sandi Miller email the Board when
the install is complete. This will help if any other complaints come in.
5. Manager’s report: Board of Trustee’s Meeting
Grounds Supervisor: Allen Wright



Update on pump: I have been calling about the part that was ordered,
the last time I spoke with them they said the part should have been in
already. They came out and made the frame that is needed to hold the
unit. Then they came back out while I was gone and started installing
the unit.
Break-in at Bethel House: Someone had kicked in the door between the
garage and the house leading into the kitchen of the house. The dead
bolt was not locked at that time, and they damaged the door facing when
they kicked it in. Since I didn’t have a key to the house yet, I went to
Char Tuckers office and got a key to lock the dead bolt. Nothing was
taken; the house had been cleaned out prior to the break in. They must
have looked around and seen there was nothing to take and left.
Trees at Bethel House: Sandi and I were talking and trying to find a
way to get water to the trees and possibly the grass out at the house.
Chairman Robert Allen will speak with Selma Disposal and see if they
can take a few tanks of water out, and possibly do it once a week until
the well gets drilled, at least we won’t lose the trees, the grass will come
back.
Office Manager: Sandi Miller
Burials as of 7/31/14: 11
Preneed Contracts: 9

Update on Property: On Wednesday August 13th I met Char, Carr
locksmith and the sheriff at the rental home, for the lock out. The house
had smart locks and the sheriff didn’t want to wait for him to drill it out.
They looked around for a window and found most of them where not
shut completely. The house was fairly clean some paint in one room,
house cleaning, carpet shampooing and hauling away items she chose to
leave behind will have it ready to rent, once the well has been drilled
deeper. The yard and around the shop has a lot of weed and trash left
behind. In looking around we found someone was staying in the office
behind the shop. I had the locksmith change those locks as well.
I had Char get me an estimate to clean up the yard, house and office.
This includes hauling away the items left, fixing outside lights, cleaning
up the ground around the house and shop. Her handy man will clean the
yard and weeds around the house and shop. His quote came in at
$530.00, so I told Char to have him do the work. It would cost the
district more than that for our guys to do the work, plus the cost of
getting rid of the items left behind. He will get me a price to replace the
door to the hot water heater and put a dead bolt on it. Char felt this was
necessary due to the house not being lived in. She said the thankless hot
water heater is expensive and was afraid it might get stolen.

CSDA Committees: Please see attached information on committees that
CSDA is looking for people to volunteer for. If you have time and wish to
volunteer for one of the committees, please let me know and I will get the
form for you.
6. Trustees’ reports: Trustee: Robert Allen - Nothing
Trustee: Alfonso Caro – As we were talking he was
texting Mike at Strickland Drilling, he wanted more information on the
property and asked that we stay in touch.
Trustee: Ron Baker - Nothing
Trustee: Alan Langstraat - Nothing
Trustee: Una Tristan - Nothing
7. Adjournment: 5:19pm
Respectfully submitted
Sandi Miller
General Manager-recording secretary
Robert Allen
Chairman of the Board
MEMBER AGENCY___SELMACEM______________________________
RESOLUTION NO. _09-252014____________
***
A RESOLUTION OF THE _SELMA CEMETERY DISTRICT_____
BOARD OF _TRUSTEES_______________
PROVIDING WORKERS’ COMPENSATION COVERAGE TO
AUTHORIZED AGENCY VOLUNTEERS
***
WHEREAS, the California Labor Code provides that , with certain exceptions,
volunteers to government agencies are not covered under California Workers’
Compensation statutes; and
WHEREAS, the Board of _Trustees_, has the authority to extend Workers’
Compensation coverage to volunteers who are authorized to provide services to the
agency; and
WHEREAS, the Board of Trustees __, has considered the desirability of providing
workers’ Compensation coverage to volunteers who are authorized to provide
services to the agency; and
WHEREAS, the Board of _ Trustees_, has determined that there is a need and
reason to provide Workers’ Compensation coverage to authorized agency
volunteers who provide valuable services to the agency as a whole;
NOW, THEREFORE, BE IT RESOLVED that the Board of _Trustees___, resolve that
volunteers who are properly authorized to provide volunteer services to the agency
shall be entitled to Workers’ Compensation coverage and benefits for any injury of
disability arising out of and as a direct and proximate cause of their volunteer
activities for Selma Cemetery District______.
THIS RESOLUTION WAS PASSED By the Board of _Trustees_____ of (member
agency)__Selma Cemetery District _at their regular meeting
thereof on this _____25th__ day of __September___, 2014__ by the following
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Dated:_____________ By: _________________________________
(Title)
Board of Trustee’s Meeting
Thursday September 25, 2014
General Manager: Sandi Miller
Burials as of 8/31/14: 26
Preneed Contracts: 8
Update on property:
Well Drilling: The Contract was signed and sent back to
Arthur and Orum. They were called on 9/9/14 to check
the status of the list. As of that date we are about 2
months out for getting it drilled.
Trees: On Monday 9/8/14 Chairman Robert Allen and
General Manager Sandi Miller met Selma Disposal at the
property; they will be watering the trees once a week
until we get our well drilled. This is being done at no
charge to the district.
Vents under the house: Sanders has been contacted to
install the vents under the house, as they recommend in
their inspection during escrow. The contract to do so has
been received and signed. The cost estimate is around
$980.00 unless they have to use a jack hammer to break
through the cement, this may cause the cost to go up by
$150.00. On 9/16 they came out to start the work.
Painting of the inside of the house: Do to the walls
being repaired and the fact that there are many nail holes
from pictures, Char and I agree that the house should be
painted on the inside prior to renting it. I have requested
estimates from Char’s handy man and from Bruce
Reynolds who painted the office for us last year.
Alarm: On Friday 9/5/14 I met with ADT to get the
alarm installed in the house and garage. They are able to
use some of the equipment that is currently in the house,
with the exception of the control panel by the kitchen
door. The cost for the install was $399.00 and the
monthly fee will be $45.00 a month. This amount will be
added to the rent. On Monday, 9/8/14, I met the
installer at the house, the system is installed and
working. Char and Allen were given the code to the
alarm. At this time we are all using the same code.
Chairs and Safe: The chairs came in two weeks ago, the safe
came in on
Wednesday, September 17th. I had set up to
have them bring it in and to be delivered on a lift gate truck.
Neither happened, the guys did a great job of getting it into the
Office and set up. That company will be giving us a credit for
the delivery and set up, plus a discount for the mix up.
Grounds Supervisor: Allen Wright
Pump Up Date: The new parts are in and working, we had a
little trouble so I called Caruthers Pump. They said it would
take making some minor adjustments to get it working the
way we need it.
Safety Meeting: On 9/5/14 we had a safety meeting, the
topic was Distracted Driving.
Regular Hours: As of 9/15/14 the grounds will return to our
regular hours of 7:00am to 4:00pm.