Attended: Geoff Tulley (chair), Neil Courtman, Ruth Noble (treasurer), Sue Hodgson, Alison Brown, Emma Juckes, Andrea Arnold (secretary), Ann-
Marie Sheard, Claire Fisher
Apologies
Previous minutes
Trustees
Data storage
Safeguarding
Alexis Sharp unable to attend today
Positive feedback from Normanton Gala
Actions still outstanding:
Still no word from British Gymnastics re AAI decisions
Person-first language – Andrea to start after Christmas
New policy discussed and confirmed – to be included in trustee info pack
Call for trustees – specific invitation to apply to be sent out as widely as possible – email / newsletter/ facebook / twitter / news and views etc – to contact Andrea if interested, Andrea to send out application form, trustee policy and a copy of the constitution. Request applications to be in by 6 th February, to be discussed at trustee meeting on 20 th
Discussed mailing list database – regularly backed up, to remain with group secretary. All documents to be sent out via secretary with unsubscribe option on every email.
Ann-marie has organised online safeguarding training – link to be sent to trustees by email when it is received, all trustees to complete prior to next meeting – certificates to be kept as group record.
Ann-marie also shared info re Safeguarding Disabled Children course on 11 February
20 February – agree date for AGM – 8 May, 11 September, 13 November Dates of next year’s meetings
Treasurer update
Discussed accounts updates – all agreed Andrea to circulate updates and latest statements to all Trustees
Ruth reported that a direct debit had been set up inaccurately by previous storage company after our cancellation – Ruth to chase up and get refund.

Training and information
Report sent to all trustees and printed copy included in minutes file
Conference feedback Positive and detailed feedback including action points has been circulated
E-newsletter All agreed that this looks good and is working well
Newborn working group Details and ideas included in the report – training and info subgroup to action
For consideration: Updating group leaflet – agreed necessary - to do once communication plan and web site is agreed.
It was agreed that a team would be put together to work on the new group web site – Andrea to request involvement on fb/email.
Big Lottery Fund – completing the spend of the grant discussed
Activities and events
Christmas party
Reviewing current activities
Family Fun Day
Sports Day
Room booked 2 – 6, party from 2.30 – 5.30
Survey been sent out, limited response so far. To take a paper copy to Xmas party and to include in the December newsletter.
To consider change of venue for main summer trip – possibly Lightwater Valley.
Ann-marie informed trustees that Nostell Priory/National Trust are no longer allowing us to use their venue, due to changes in their charitable aims. Application been put in to use Pontefract Park.
Ann-marie is working on a plan for a sports day.
Fundraising
Certificate
Easyfundraising / yellow moon
Race Night
Saturday Club
New thank you certificate been designed
To promote more in the run-up to Christmas, Andrea to pass log-in details to Alison
All plans in place
Gymnastics / sports
Management of group
Sports sessions
Over 11s / DixSy club
Normanton Sports Acro have now taken over management of the gym club as planned
Geoff has been discussing sports sessions with Steve Ball

Activities
AOB
Plans for Valentine’s disco and theatre trip in March.
Funding proposals
Points re funding proposals
Next meeting: 20 February
Proposal for SLT project led by Jo Mayne. Presented by Claire on behalf of Jo. Preliminary discussion held – to be discussed at additional trustee meeting due to significant cost. Alexis to be trustee support for this project.
Post meeting note: proposal discussed by trustees and agreed in principle
Proposal for Reading and Language Intervention Training which has been requested by WMDC Learning Support – presented by Claire. Geoff to be trustee support for this project.
Post meeting note: agreed by trustees
Panto trip for DixSy club submitted by Ann Aylward – agreed.
Noted that form was harder to fill in for an ongoing group proposal than a one-off event.
A trustee contact will be designated for all proposals – for liaison, support and feeding back to trustee meetings.
To inform group members that proposals application form is available, and to make sure trustee meeting dates are publicised.
Expectation that feedback will be provided for each proposal at the trustee meeting after the event