Department of JROTC
501 West 35th Street
Chicago, Illinois 60616
28 October 2013
DEPARTMENT OF JROTC OPERATIONS ORDER 4-SY 13/14 (7th ANNUAL
CITYWIDE MILITARY BALL – 22 NOVEMBER 2013
Task Organization:
City Corps Staff
All CPS Military Academies within a School and JROTC Program Battalion Staffs
1. SITUATION: The JROTC City Corps Staff will plan and execute the Seventh Annual
Citywide Military Ball involving cadets from all Chicago Public Schools, JROTC programs and
guests.
2. MISSION: The JROTC City Corps Staff will conduct the Fifth Annual Citywide Military
Ball at The New Martinique Banquet Complex, 8200 S. Cicero Avenue, Burbank, IL 60459, on
22 November 2013 from 7:00pm to 11:00pm.
3. EXECUTION:
a. Commander’s Intent:
The purpose is to prepare and execute a professional Citywide Military Ball to include the
participation of all Chicago Public Schools, Department of JROTC, JROTC programs, Battalion
Staffs, Cadets and guests.
Key tasks include the planning and coordinating between JROTC programs and staff, identifying
a location and equipment, the set up and cleanup of the facility, inviting guest, creating a
program, and inviting the guest speaker.
The end state is enjoyable, professional, and successfully executed Citywide Military Ball. Each
program will submit an After Action Review for consolidation into a complete After Action
Report (AAR).
b. Concept of the Operation: This is a three-phase operation.
1) Phase 1. The preparation phase consists of: the coordination and resourcing of personnel,
equipment, transportation, and ball location; and any other support required necessary to execute
the ball.
2) Phase 2. In the execution phase all cadet battalion staffs are responsible for the success of the
citywide military ball.

RSVPs: Battalion Staffs/Commandants/Senior Military Instructors will submit the
number and names of all attending the ball in a timely manner.
DEPARTMENT OF JROTC OPERATIONS ORDER 4-SY 12/13 (6th ANNUAL
CITYWIDE MILITARY BALL -16 NOVEMBER 2012

SCHEDULE: Reception and appetizers will begin at 6:30pm. The ball, dinner, and
guest speaker will begin at 7:00 pm and dancing at 9:00 pm.

COST: $ 30.00 per student, $35.00 per adult

PAYMENTS:
*Commandants/Senior Military Instructors are responsible for turning in all money
collected for the ball.

Money will be collected from those attending and turned into the Commandants/Senior
Military Instructors.

Commandants/Senior Military Instructors will then request a school check made out
to JRL Enterprises New Martinique Banquet Complex. Next, forward the schools
check and RSVP form to DEPARTMENT OF JROTC, ATTN: SGM Edwards. The
Commandant/Senior Military Instructor will then be issued a receipt and tickets.

NO PERSONAL CHECKS WILL BE ACCEPTED FROM SCHOOLS.
Commandants/Senior Military Instructors will turn in a by name list of the cadets and the guest
that are attending to SGM Edwards at the same time they turn in their school check.
(See ANNEX B)

All ticket payments are due no later than 15 November 2013

NO MONEY OR CHECKS WILL BE TAKEN AT THE DOOR

SEQUENCE OF EVENTS: See ANNEX C (Subject to change/revision
3) Phase 3. Post-Execution Phase. The post execution phase requires the collection of
comments for the After Action Review (AAR) no later than 6 December 2013.
DEPARTMENT OF JROTC, OPERATIONS ORDER 4-SY 13-14 (7th ANNUAL
CITYWIDE MILITARY BALL – 22 NOVEMBER 2013)
c. Responsibilities/Tasking:
1) Operations Sergeant Major: SGM Edwards:
a. Lead for execution of City Wide Military Ball.
b. Coordinate ball location.
c. Develop estimated attendance and budget.
d. Review ball program, menu, and invitation.
e. Accept/deposit ball funds.
2) Assistant Director of Budget, Programs and Grants: Ms. Relf
a. Coordinate payment of all vendors
b. Assist in the setup of the facility
3) City Corps J-1 and Assistant Director of Personnel/Administration
a. Coordinate with SGM Edwards to complete all necessary actions with Martinique
Banquets.
b. Coordinate with the Assistant Director of Personnel/Administration to prepare
Military Ball invitation list.
c. Coordinate with the Assistant Director of Personnel/ Administration to draft and send
Military Ball invitations to VIPs, Principals, Superintendents, Parents, and Instructors
NLT 30 October 2013.
d. Draft and send invitation to Guest Speaker NLT 30 October 2013.
e. Coordinate guest speaker gift.
f. Coordinate with the Assistant Director of Personnel/Administration to send a Press
Release out NLT 30 October 2013.
DEPARTMENT OF JROTC, OPERATIONS ORDER 4-SY 13-14 (7th ANNUAL
CITYWIDE MILITARY BALL – 22 November 2013
g. Help set up the event and breakdown facility after the event.
h. Provide AAR comments NLT 6 December 2013.
4) City Corps J-2 (Safety & Security) and Assistant Director of Plans/Operations
a. Prepare a risk assessment report.
b. Plan and coordinate any transportation requirements.
c. Support all facility requirements.
d. Assign City Corps Staff usher responsibilities.
e. Coordinate with staff in regards to sequence of events and timing.
f. Provide AAR comments NLT 6 December 2013.
5) City Corps J-3 (Operations & Training) and Assistant Director of Plans/Operations
a. Coordinate with Operations to task for a color guard.
b. Assist with set up of the facility before the start of the ball.
c. Provide AAR comments NLT 6 December 2013.
6) City Corps J4 and Assistant Director, Logistics
a. Coordinate pick- up and delivery and set up the 8 flags, 8 stands, 2 banners, PA
systems and other items needed for the ball.
DEPARTMENT OF JROTC, OPERATIONS ORDER 4-SY 13-14 (7th ANNUAL
CITYWIDE MILITARY BALL – 22 NOVEMBER 2013
b. Provide extension cords, surge protectors, and cables.
c. Provide AAR comments NLT 6 December 2013
7) City Corps J-5 and Assistant Director of Personnel/Administration
a. Prepare a program sequence of events.
b. Complete ceremony program NLT 30 October 2013.
c. Provide AAR comments NLT 6 December 2013.
8) Rickover Naval Academy: Provide Joint Service Color Guard, 8 flag bearers, 2 rifleman
(flags and stands will be provided)
d. Coordinating Instructions
1) All JROTC Programs are limited to 6 slots for both cadets and guests. If you have
more than 6 cadets or guests that want to attend you must coordinate with SGM Edwards first
to see if there are JROTC programs that are not filling their slots. Slots should be reserved for
your staff members and their guests. School Principals, JROTC chaperone instructors do not
count as part of the 6 slots but we need to have payment and their names on the RSVP form.
2) Uniforms/Attire for Instructors, Cadets and Guests
Army: Dress Blues, Army Service Uniform or Class A with white dress shirt and bow tie.
Air Force: Service Dress
Marine Corps: Dress Blue A or Service Dress A
Navy: Service Dress Blues or Whites
Ladies/Female Cadets (optional): Evening gown or Dress
Guest: Formal
3) Rehearsal: All City Corps Staff Members, All service Color Guard, the Assistant Director
of Operations, the Assistant Director of Personnel will report to the Martinique Banquets at
4:30 pm for rehearsal.
4) Ball Location: Martinique Banquets, 8200 S. Cicero Avenue, Burbank, IL 60459.
DEPARTMENT OF JROTC, OPERATIONS ORDER 4-SY 13-14 (7th ANNUAL
CITYWIDE MILITARY BALL – 22 NOVEMBER 2013
4. SERVICE SUPPORT:
a. Individuals are responsible for their own transportation to the Military Ball.
b. Bus transportation will be provided to Rickover if needed for the transportation of their
color guard.
d. Attendees will have their ID for check-in at the door.
5. Command and Signal
a. Command (Points of Contact):
1) Department of JROTC:
a) COL Kevin Kelley, (773) 535- 8670, e-mail kkelley@cps.edu
b) MAJ Steven L. Green, (773) 535-8672, e-mail slgreen@cps.edu
c) SGM Steven A. Edwards, (773) 535-8036, e-mail saedwards@cps.edu
d) 1SG Stanley Griffin, (773) 535-8946, e-mail stgriffin@cps.edu
e) SFC Kenneth R. Corbett, (773) 535-4692, e-mail krcorbett@cps.edu
f) SFC Willie R. Garrett, (773) 535-1910, e-mail wrgarrett@cps.edu
g) Ms. Ardis Relf, (773) 535-1909, e-mail arelf@cps.edu
2) City Corps Staff Command (Point of Contact)
a) Cadet Commander, BG Brandon Wilson 13.CCS.CDR@gmail.com
b) Cadet Executive Officer CPT Anthony Valadez 13.CCS.XO@gmail.com
c) Cadet CSM, CSM April Cyrwus 13.CCS.CSM@gmail.com
d) J1 Cadet COL Elizabeth Reyes 13.CCS.J1@gmail.com
e) J2 Cadet COL Denise Martinez 13.CCS.J2@gmail.com
f) J3 Cadet COL Michelle Delgado 13.CCS.J3@gmail.com
g) J4 Cadet COL Jamie Flores 13.CCS.J4@gmail.com
h) J5 Cadet COL Nick Berkes 13.CCS.J5@gmail.com
DEPARTMENT OF JROTC, OPERATIONS ORDER 4-SY 13-14 (7th
ANNUAL CITYWIDE MILITARY BALL – 22 NOVEMBER 2013
3) Signal:
a) Required Reports –AAR Comments (ANNEX D) due 6 December 2013
b) Final consolidated AAR due to City Corps Commander NLT 9 December 2013
ACKNOWLEDGE: By e-mail to SGM Edwards, saedwards@cps.edu
OFFICIAL:
COL Kevin Kelly
Director of JROTC
Cadet/ BG James Hejna
City Corps Commander
ANNEX A: Map to Martinique Banquets
ANNEX B: RSVP Form
ANNEX C: Sequence of Events
ANNEX D: Menu
ANNEX E: After Action Review Form
DISTRIBUTION:
44-All JROTC Programs
44-Superintendents/Principals of Schools with JROTC Programs
19- City Corps Staff Members
1- Commander, 3rd Brigade
9- Department of JROTC Staff
ANNEX B: BALL RSVP FORM – DEPARTMENT OF JROTC, OPERATIONS
ORDER 4-SY 13-14 (7th ANNUAL CITYWIDE MILITARY BALL – 22 NOVEMBER
2013
Ball RSVP Form
No more than 6 per school, any more must be coordinated with SGM Edwards.
SCHOOL: TAFT
CADET/GUEST NAME
(LAST, FIRST, MI)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
POSITION AMOUNT
PAID
ANNEX C SEQUENCE OF EVENTS – DEPARTMENT OF JROTC, OPERATIONS
ORDER 4-SY 13-14 (7th ANNUAL CITYWIDE MILITARY BALL – 22 NOVEMBER
2013
Reception and Hors d’oeuvres
Seating of Guests
Posting of the Colors
Playing of the National Anthem
Remarks
Toasts
Grog Ceremony
Invocation
Dinner
Awards Presentations
Guest Speaker Presentation
ANNEX D, MENU – DEPARTMENT OF JROTC, OPERATIONS ORDER 4-SY
13-14 (7th ANNUAL CITYWIDE MILITARY BALL – 22 NOVEMBER 2013
Remarks
Retiring of the Colors
Dancing and Pictures
MENU
Martinique’s Traditional Four Entrees Family Style Dinner
Roast Beef
Italian Baked Chicken
Roast Turkey w/ Dressing
Mostaccioli w/ Meatballs
Garden Salad
Mashed Potato
Green Beans Almondine
Homemade Rolls and Butter
Chocolate Ice Cream Parfait for Dessert
ANNEX E: AAR FORMAT – DEPARTMENT OF JROTC, OPERATIONS ORDER 4-SY
13 – 14 (7th ANNUAL CITYWIDE MILITARY BALL - 22 NOVEMBER 2013
Event
Task:
Discussion:
Recommendation:
Task:
Discussion:
Recommendation:
Name / School / Phone (Optional)