Collingham with Linton Parish Council – Operational Plan 2015
Purpose of the Parish Council:
To ensure Collingham and Linton remain pleasant places by carrying out the duties
of the Parish Council under the rules and regulations contained within the Local
Government Act 1972. This includes:
1. Spending monies properly on maintenance and improvement of our assets
and other items within the Parish for the benefit of all our residents.
2. Putting in place governance procedures to demonstrate our compliance with
appropriate practice as described in the Act.
3. Litter picking, grass cutting, tree management and general maintenance of
those parts of our village shown on Map 1 and Map 2.
4. Considering and responding as necessary to Planning Applications.
5. Liaising with Leeds City Council with regard other village matters which are
Leeds responsibility such as highways and footways, highway drainage, waste
collection, planning enforcement and environment protection.
6. Liaising with our Ward Councillors.
7. Communicating with our residents about Parish Council matters.
8. Representing the residents when concerns are raised about the quality of our
environment.
Method of Operation:
Councillors will be elected or coopted onto the Parish Council. Councillors are all
volunteers.
There will be a Chair and Vice Chair of the Parish Council as agreed at the Annual
Parish Council meeting.
A salaried Clerk to the Parish Council will be responsible for ensuring the affairs of
the Parish Council are carried out legally. The Clerk will be responsible for ensuring
the following are maintained:
1. Financial records including annual accounts and audit.
2. Minutes of meetings.
3. Standing Orders and other Parish Council procedures.
Meetings of The Parish Council will be monthly. In addition there will be an annual
Parish meeting.
Items will be raised by Parish Councillors for inclusion on meeting agenda. Only
items included on the agenda can be discussed at meetings. Members of the public
may make representations, these must be limited to five minutes in time. Members
of the public may listen to the proceedings of the meeting.
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From time to time Parish Councillors will need to attend other meetings for example
the Outer North East Leeds Parish Council Forum.
Parish Council expenditure will be monitored against an annual budget. Expenditure
will be agreed in advance by resolution at meetings. On rare occasions for example
emergency tree surgery, the Clerk may agree to spending of up to a value £500.
Minutes and agenda will be displayed in Village Notice boards and be included on
the Parish Council website. Minutes will record the items that have been resolved
but will not record the discussions held. In addition opportunity will be taken to
communicate via The Magazine. Special items will be communicated by email and or
newsletter.
An action log will record items not concluded from one month to the next, and allow
decision making to be tracked.
Assets to be Maintained by the PC:
The assets to be maintained by the Parish Council are:
1. Glebe Field
2. Children’s play area and football pitch at CALSA.
3. Hedges and Gates on the perimeter of CALSA.
4. Woodland adjacent to Linton Road, including the footpath to Church Lane.
5. Footpaths but not footways within Collingham centre.
6. Public open space in Linton including the triangle, site of pump on Muddy
Lane and Sodom Lane.
See Maps 1 and 2.
Subcommittee Structure
The following subcommittees are required to support the Parish Council:
1. Finance Subcommittee – set annual budgets, review records at least
quarterly, implement the grants application process and ensure spending
represents value for money. Risk Assessment and Insurance.
2. Environment Subcommittee – communicate with contractor’s to ensure the
village environment is maintained in an appropriate condition. This will
include grass cutting, tree maintenance, litter picking and occasional fencing
and wall repairs. Liaison with our Footpath Action Group and Flood
Committee.
3. Planning Subcommittee – review of planning applications and comment as
necessary. Conservation issues and Neighbourhood Plans. Community
Infrastructure levy sums and processes.
4. Communication subcommittee – text for The Magazine. Newsletters as
necessary. Maintenance of the website, improvements to the website and
communication by Twitter and Facebook etc
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Subcommittees will up-date the monthly meetings and ensure items needing
consideration and resolution are included on agenda.
In addition to the above, Linton and Collingham benefit from the work undertaken
by the following other committees:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Linton Village Society
Linton Memorial Hall Trustees
Collingham Memorial Hall Trustees
Collingham Methodist Church
Orchard Gardens Trustees
Footpath Action Group
Flood Protection Committee
CALSA Management Committee
The Parochial Church Council.
Finances:
The Parish Council budget is produced in November to inform the decision on
precept sums to be requested from Leeds.
In 2015, the following income is budgeted by the Parish Council:
1.
2.
3.
Precept Rents Interest -
2015/16
£52,759
£5,020
£20
2016/17
£52,759
£5,020
£20
4.
Total -
£57,779
£57,779
2015/16
£18,000
£19,670
£12,883
£8,000
£58,553
2016/17
£18,000
£19,670
£14,171
£8,000
£59,841
2017/18
To be
confirmed
in
November
2015
The following expenditure is budgeted:
1.
2.
3.
4.
5.
Maintenance, grass cutting, litter picking etc Loan repayments Clerk’s salary and other admin costs Grants in support of projects etc Total -
2017/18
To be
confirmed in
November
2015
This excludes costs associated with the Collingham Plan which should be reimbursed
by grant monies.
The sum £8,000 can be assumed to be available in support of our projects and
allocated following review of Grant Application forms.
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It is estimated that year end reserves will be around £30k which is in line with
recommended best practice guidelines.
In the future additional sums may be generated by Community Infrastructure Levy
(CIL) contributions. The Parish Council will receive £13.50 per metre square of new
build dwellings or extensions over 100 square metres, raising to £22.50 on
ratification of our Neighbourhood Plans. This is to be spent on infrastructure projects
ie footpaths, parking, gateway features etc. These sums are unlikely to be large as
Leeds CC are not currently allocating large sites for development in Collingham or
Linton.
Projects
The Parish Plan, Village design Statement and Neighbourhood Plans have
progressively identified projects for the improvement of Collingham and Linton.
The projects to be progressed and supported in the next three years will be:
Project Description
Responsible
Group
A tree management strategy is required to include fully updated
review of Tree Preservation Orders together with ongoing tree
protection and replacement. Registration of any important
hedgerows.
Ensure that the following Assets of Community Value are
appropriately registered on the ‘List of Assets of Community Value’
maintained by LCC:
Environment









Planning and
Linton Village
Society
Post Office
Doctor's surgery
Shops and services Hastings and Elizabeth Court
Nursery School
Public House, restaurant and bistro
Bus shelter adjoining the Windmill Inn;
The telephone box in Main Street;
The village pump, and
White post and rail fencing on Main Street junctions with
Stammergate and Northgate Lane.
This allows the Parish Council to bid for the property or service should
it become available.
Improve parking on Church Lane. Quality permeable paving materials
for parking should be provided on Church Lane to prevent erosion of
the grass verges.
Provide a Plan showing Green space and public access in the display
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Environment/LCC
Footpath
Project Description
Responsible
Group
board in front of Memorial Hall.
Install Guard rails on Linton Road where ginnels emerge from Beck
Lane.
Create additional community amenity space next to Linton Tennis
Club and Linton Memorial Hall in the heart of the village possibly with
seating areas.
Make improvements to poorly surfaced sections of Stammergate Lane
to allow pedestrians safe access to Collingham avoiding the use of
Main Street, which has sections of no pavement.
Construct the missing footway sections and improvement to existing
footway from north of Kiln Hill to the Linton Memorial Hall and a
continuation of the footway along Linton Lane to give improved
pedestrian access to Wetherby. This may include a gateway feature.
Major maintenance works at St Oswald’s Church.
Major maintenance works at Collingham Memorial Hall.
Major maintenance works at The Methodists Church.
Liaise with the Linton Memorial Hall Trustees and Management
Committee to facilitate improvements to and upgrade of Memorial
Hall
Populate the Parish Council web site with information about local
facilities and services.
Upgrade and improve the Linton village website and provide a facility
for web links for local village businesses.
The condition of footways will be surveyed and a programme of
maintenance agreed with Leeds City Council.
Ensure control of HGV access
Improvements to Harewood Road Collingham including crossing point
at the Half Moon.
Improvements to surfacing of Linton Road
Environment/LCC
Environment and
Linton Village
Society
Environment and
Linton Village
Society
LCC ,Footpath
and Linton Village
Society
Parochial Church
Council
Collingham
Memorial Hall
Trustees
Collingham
Methodist Church
Linton Memeorial
Hall Trustees
Communication
Communication
Footpath/Environ
ment, Leeds CC
Environment and
Leeds CC
Leeds CC
Leeds CC
The Parish Council proposes to direct any CIL funding received in 2015 to 18 towards
the following infrastructure projects:
1. Car Parking on Church Lane, Collingham.
2. Connect Collingham Beck to the flood basin adjacent to Linton Lane.
3. Gateway feature and footpath provision Kiln Hill, Linton, and in Collingham.
Parish Council Calendar
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January
February
March
April
May
June
July
August
September
October
November
December
Financial Statement 3
Precept Application
Ask for hanging basket quotation
Receive Grant Applications for Consideration at April meeting
Make Grant payments
Financial Statement 4 and prepare year end accounts
Annual meeting of the Parish Council – elect Chair etc.
Annual Parish meeting – update public on progress with this
plan.
Churches together Collingham Gala
Financial Statement 1
Annual meeting with CALSA management committee
Annual review of Risk Assessments
Receive Grant Applications for Consideration at October
meeting.
Remembrance Service – organize wreaths
Financial Statement 2
Make Grant payments
Start preparations for Xmas lights turn on
Set salary budget for following year.
Arrange EA annual river inspection.
Remembrance Day Service
Clerk to present budget for following year.
Xmas lights turn on in Collingham and Linton
What can residents do to support the Parish Council?
We are all jointly responsible for helping to make sure Collingham and Linton remain
pleasant places to live. Please help by:
1.
2.
3.
4.
Supporting Community events and functions.
Driving carefully and respectfully through the villages.
Parking considerately.
Maintaining our property including cutting back vegetation from
pathways and roads.
5. Reporting to Leeds CC deficiencies in their service for example litter
collection, potholes and badly maintained footpaths and bridleways.
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Useful Contacts:
Parish Council
matters
Parish Clerk - Gina
Carter or website
www.clpc.info
Email : CLPCclerk@gmail.com
07778 140837
COMPLIANCE
ISSUES- Such issues
as illegal advertising
signs and hedges
need cutting etc.
HIGHWAY- Drainage
Outer North East
Leeds Contact – Bev.
Kirk
Beverley.Kirk@ leeds.gov.uk
Jessica Hodgson or
direct to drainage
Mick Johnson
Jessica.Hodgson@leeds.gov.uk
Michael.Johnson2@leeds.gov.uk
HIGHWAY – pot
holes
HIGHWAY resurfacing
LITTER BINS and
LITTER issues.
Tel :
highways@leeds.gov.uk
Steven.Parry@leeds.gov.uk
John Woolmer or
Jessica HodgsonManager Our area.
Report to Leeds via their website:
Do it online/environmental issues/litter and
dog fouling or click link below
Link to Leeds Dog Fouling Page
River/Beck issues
and annual visit.
Flooding concerns
Police
ENVIRONMENT
AGENCY - Matt
Smith
Alan Stead PCSO
Mobile 07887832798
Office 01904 822597 (Always try Mobile
first)
alan.stead@westyorkshire.pnn.police.uk
111 non-emergency calls for example antisocial behavior.
Any other contacts that residents would like to include here?
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Map 1: Assets to be Maintained in Linton
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Map 2: Assets to be Maintained in Collingham
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