UNIVERSITY OF BRADFORD / BRADFORD COLLEGE COUNSELLING SERVICE ANNUAL REPORT 2009 / 10 CONTENTS Introduction ..................................................................................................................... 4 Staffing .......................................................................................................................... 6 Core Team .................................................................................................................... 6 Associate Counsellors................................................................................................... 6 Trainee Counsellors ...................................................................................................... 6 College .......................................................................................................................... 8 Workshops .................................................................................................................... 8 Seminars / module input ............................................................................................... 9 Inductions and tutorials ................................................................................................. 9 Staff development ......................................................................................................... 9 In house training............................................................................................................ 9 Networking: ................................................................................................................... 9 Statistics 2009 / 10 ........................................................................................................ 12 Gender ........................................................................................................................ 13 EU and International ................................................................................................... 13 Age .............................................................................................................................. 14 FE, Undergraduate and Postgraduate ........................................................................ 14 Disability ...................................................................................................................... 14 Presenting Concerns ................................................................................................... 15 Ethnicity ...................................................................................................................... 16 Number of Attendances – University (Percentage %) ................................................. 16 Number of Attendances – College (Percentage %)..................................................... 17 Referral Sources (Students) ........................................................................................ 17 Referral Sources (Staff) .............................................................................................. 18 Student University by School (University) ................................................................... 19 Staff Numbers by School or Planning Unit (University) ............................................... 19 Type of Post (University) ............................................................................................. 20 Comments on the Statistics ........................................................................................... 20 Usage: ......................................................................................................................... 20 Attendances ................................................................................................................ 20 Routes into the service ................................................................................................ 20 Gender ........................................................................................................................ 21 Ethnicity and domicile ................................................................................................. 21 FE Students ................................................................................................................ 21 Disability (university) ................................................................................................... 21 2 Presenting Concerns ................................................................................................... 21 Planned Developments for 10 / 11 ................................................................................ 21 Staff Counselling Report 2009 / 10 ............................................................................... 23 Staff Counselling ......................................................................................................... 24 Presenting Concerns ................................................................................................... 24 Referral Sources ......................................................................................................... 24 Disability ...................................................................................................................... 24 Staff Numbers by School / Planning Unit .................................................................... 25 Work Related Issues (HSE standards) ........................................................................ 25 Type of Post ................................................................................................................ 25 Appendix 1 .................................................................................................................... 26 Client Evaluation Database 2009 / 2010 ................................................................... 26 Appendix 2 .................................................................................................................... 37 Evaluation Database - Snapshot week 22 – 26 February 2010 ................................. 37 Appendix 2 .................................................................................................................... 45 Equality Monitoring 01.08.09 to 31.07.10 (12 months) ................................................ 45 3 Introduction We have again had a very busy year with an increase in client numbers of over 9% on the previous year; numbers were up for all groups except for University students which remained relatively static. Having as usual lost several Associate and Trainee Counsellors to work, family and other placements, we started the year with some brand new volunteer staff, mainly Trainee Counsellors, and 3 staff who had already worked in the Service but who were now undertaking new roles as Associate Counsellors. We had 13 Associate Counsellors this year; one decided to leave the service during the academic year due to family commitments and two more decided to leave at the end of the academic year to pursue their careers elsewhere. The counsellor who held the 0.6 post left in June 10 in order to move closer to her family. Once again there was a gap in continuity between the counsellor leaving and a replacement being appointed from amongst the Associate Counsellors in August. We offered placements to eight Trainee Counsellors as usual, recruiting 4 new Trainees for the new academic year plus a supernumerary Trainee counsellor who needed to complete her hours; she left the service towards the end of the academic year. As with previous years there was a waiting list from December 09 until after the end of the academic years; 365 people were on the waiting list at some point during this time with the average waiting time for an initial assessment at 2 days. Yet again our systems have improved and whilst the size of the waiting list is cause for concern and shows the high level of demand on the service, it was managed efficiently and safely. However a significant number of people were on the waiting list beyond the end of the academic year and in the interests of fairness we devised a new method of managing the waiting list. See below for planned developments in this area. The service spent the academic year in the Student Centre, Kirkstone Halls. Despite some teething problems with the accommodation footfall in fact increased. Use by the College students and staff also increased significantly, possibly in response to the input into induction and tutorials which replaced the Drop-In service at Macmillan that had been consistently under used. The service had two overseas visitors this year – both people were involved in providing Student Support Services / Counselling in their respective countries, Cyprus and South Africa, and were interested in our policies and procedures. 4 The work of the Counselling Service 5 Counselling “If anyone has a problem I would suggest they go to counselling there is no stigma in asking for help.” Staffing The following staff made up the Counselling Service Team in 2009 / 2010: Core Team Mary Dailey Chris Rolfe-Moore Nina Wright Peter Wakefield Diana Charters Gillian Butcher Cathie Raw Head of Service Full time Counsellor Half time Counsellor Half time Counsellor 0.6 Counsellor – left June 2010 Counselling Service Administrator Counselling Service Administrator Associate Counsellors Daniel Dumitru Heather Bradley Patsy Flannigan Wendy Hesselgrove Carol Brookes Ann Trusson Angie Pedley Sara Wright Kelly Young Liz Milner Yvonne Messenger Sue Manning Pumzi Sibanda Left May 2010 In post In post In post In post In post In post Appointed June 2009 Appointed June 2009 Left June 2010 Appointed 0.6 Core Team Aug 2010 Appointed June 2009 Appointed June 2009, left Feb 2010 Trainee Counsellors Alison Hull In post (appointed Assoc June 2010) Jo Oates In post (appointed Assoc June 2010) Adele Wateiz Left May 2010 (supernumerary) Laraine Reaney In post Ed Moody Appointed June 2009 6 Ria Foster Appointed June 2009 (appointed Assoc June 2010) Abi Watkins Appointed Nov 2009 Iris Engler Appointed June 2009, left March 2010 Kimberley Priestley In post “The staff were extremely helpful and it was quick and easy plus useful.” It is a credit to our Associate Counsellors that many of them obtain paid work: this demonstrates how effective our Associate placement scheme is in preparing Counsellors for employment in a very competitive market. We are grateful to the time and effort they have contributed to the service and wish them well in the future. The service also provides support for those Counsellors who are eligible to apply for professional accreditation and several counsellors are in the process of completing their application. Four Trainee Counsellors completed and passed their courses in July 2009 and we appointed them to Associate places, as they demonstrated their ability to meet the criteria for working at the service through the selection and recruitment process. We continued the placement for one Trainee Counsellor who needed to obtain more counselling hours to meet the requirement of her course and have offered a continuing Trainee placement to another counsellor in training who needs to repeat some case work analysis. The service operated a waiting list from November 09 until the end of the academic year. This year 365 clients were placed on the waiting list between November 09 and July 10. Of these the majority were offered an assessment within 2 working days, with a maximum waiting time of 16 days. The average waiting time for an ongoing appointment was between 2 and 19 days (median 15). Waiting times varied from 0 to 62 days and were often dependent on the availability of the client; some clients were waiting to see a specific counsellor, and those with very limited availability usually had to wait longer. However we recognise that there was a degree of inequality in terms of access to ongoing counselling and have reviewed our procedures accordingly. A new procedure will be put in place for 2010 / 2011 that will hopefully reduced the size of the waiting list – although it was managed as efficiently as possible it is still inequitable that some clients were not offered ongoing counselling until after the end of the academic year. From January 2011 (or sooner if a waiting list establishes) all clients requiring ongoing counselling will be offered 4 weeks of counselling in the first instance; if they require further work they will then return to the waiting list until they are back at the top of the list to see their counsellor. Hopefully this will reduce the number of people waiting, or at least the time they will have to wait. We have made some inroads into reducing the number of missed appointments by tightening up on clients who persistently reschedule, cancel or simple do not attend. This has been coupled with providing training for counsellors in contracting more clearly with clients. Overall failed appointments fell by 12%. 7 The DNA rate for 09 / 10 was 10% against a national average in HE and FE of 17%. Overall missed appointments through cancellation and rescheduling and DNAs was 23%. Rescheduled and cancelled appointment slots are used for assessments or urgent appointments, but can result in volunteer counsellors sitting round waiting. Hopefully it will be more apparent at the end of the next academic year if it is our measures that have driven down the rate of failed appointments as there will be data over two years. This year the number of clients who booked initial appointments and then failed to attend fell from 136 to 82. Of these 68 (77%) simply did not attend while 20 (23%) got in touch to cancel the appointment. 10 people came back a second time and engaged in ongoing counselling and 2 other people to 3 and 4 attempts respectively (14% in total) “The counsellor was very sincere, very attentive and often gave me feedback when appropriate, also ensuring that she didn't make me feel uneasy.” College The counselling work at the College largely centres on the Drop-In sessions run at lunch time. However there are many more activities that take place, see below. Location of the Drop-In continues to be problematic although a room has been allocated on A Floor; this is shared with the Safeguarding Manager. The Counselling Service was involved in various activities at the College including the Mental Health Awareness Week. A college specific leaflet was produced for college members, which gives information regarding the service that is provided at college plus information about the university location. A massive programme of induction was undertaken, mainly at Macmillan but at the other sites as well. In tandem with this, a tutorial session was developed and delivered to a number of groups. This helped students to recognise when they or their friends might need to seek help. “I have seen various Counsellors in my years but this is the first time I've felt a benefit!” Workshops and Training The service has continued to develop its workshop provision for students and has also run larger seminars for students within their modules. Workshops Exam stress x 2 Assertiveness Group Dyslexia Support Group 8 Seminars / module input Stress awareness – Graduate School Breaking Bad News – SOHS Bereavement – SOHS Counselling Skills – SOHS Inductions and tutorials College - 105 Staff development Opportunities comprised of: Counselling 1, a one day course for staff. Wardens Training. Harassment Training input. Managing Difficult Conversations input. TQEG – Managing Boundaries x 2 sessions PGHE Cert – Tutoring skills LSS - Myths of Counselling “Don’t go Crackers @ Christmas” – a relaxation session for staff In house training In house training for Counselling Service volunteers continued to be held on a monthly basis and included: Deaf Awareness Aspergers / Autistic Spectrum Clients Talking about Sex (whole day) Support Services for Students Managing Contracts part 3 Working with PTSD Mince Pies and Mitigation Networking: Core Team staff continued to attend various network meeting around the country including: NSGCHE (Northern Support Group for Counsellors in H.E.) FE Counsellors Network Staff Counselling Special Interest Group Committee – for AUCC. The Head of Service took over the chair of this group in June 2010 and is now on the Executive body of AUCC. HUCS (Heads of University Counselling Services) National and Regional – for AUCC 9 and have contributed to discussions on the following mail bases: AUCC, NSGCHE, Counsellors-in-FE, AMOSSHE, HUCS, Staff Counselling SIG The University of Bradford Counselling Service hosted: FE Counsellors Meeting Staff Counselling Special Interest Group Networking Day Information and Resources The website is being constantly updated to provide current information and self help resources. The email information service “Something on your mind?” has been used quite extensively this academic year, without overloading the service with enquiries. Many of the enquiries are from people who want to make appointments and may be a way of checking out the service before committing themselves. Probably as many enquiries of a similar nature come directly to the service generic email and this will be monitored more closely in future. During various events that seriously impacted the University community the service was advertised as a source of support; this attracted some usage. A monthly “Tip of the Month” is now posted on the Counselling Service website during term time. These are based on topical subjects such as surviving exams or looking after yourself in the winter and give some basic tips. The Head of Service contributes to a number of planning groups within the University that are concerned with staff and student wellbeing and is in close contact with other welfare service providers. The service has contributed to the Open Days, Freshers’ and Refreshers’ Fayres, International Student Information Point, National Stress Awareness Day, World Mental Health Day and the staff Wellbeing event. Consultation During the year the Head of Service undertook an Equality Impact Assessment of the procedures surrounding access to the service. The aim was to look at these procedures to see if any negatively impacted clients who might belong to one or more of the equality strands under the new Equality legislation. The assessment involved consulting widely with different groups of people and services and the staff forum members were surveyed for their views. The report can be found at http://www.bradford.ac.uk/impact-assessments/university-of-bradford-EIAs/. Work with staff, offering support and consultation, has continued. This year has been particularly difficult for the University as there have been two very high media profile cases involving students which have impacted greatly on staff and students alike. Staff, concerned relatives and worried friends have continued to contact the service for advice or to express their concerns about colleagues or students 10 The service has collaborated with Staff Development team to help equip staff with the skills and knowledge they need to support and manage colleagues and students by providing training courses and seminars. We received 73 completed evaluation questionnaires during the “Snap Shot” week in February 2010 – these were completed by existing clients of the service who had been using the service for varying lengths of time. We had a better return of completed questionnaires by clients who had finished their counselling than in previous years, receiving 108. This may be accounted for by an increase in the number of questionnaires completed in the service (rather than taken away.) We are developing an online version on Survey Monkey to send to clients who do not attend their final appointment and thus cannot be handed a questionnaire for use next year. The level of satisfaction continues to be high with all aspects of the service. See appendices for full break down of this feedback. “My GP recommends this Service over the NHS one! I too think it is an excellent service & highly recommended. Booking was easy, staff friendly & always made to feel welcome. No sense of embarrassment at being there. Thank you.” 11 Statistics 2009 / 10 NUMBER OF UNI 09 / 10 UNI 08 / 09 COLL 09 / 10 COLL 08 / 09 TOTAL 09 / 10 TOTAL 08 / 09 Clients 515 502 195 150 710 652 Students fulltime 412 413 111 87 523 500 Students part-time 23 16 26 27 49 43 Students Total 435 429 137 114 572 543 Staff full-time 62 57 45 29 107 86 Staff parttime 16 14 13 7 29 21 Staff Total 78 73 58 36 136 109 Appointments 3260 2674 1130 947 4390 3621 DNAs 316 388 121 111 427 499 C / N or R / S 367 416 138 159 505 575 Drop-in appointments 211 251 103 99 314 350 Assessments 202 Group work participants 32 13 Total clients 547 515 Appts made, DNA or C / N 61 Total contacts 608 57 259 32 13 742 665 21 82 134 216 824 799 195 150 12 Gender GENDER UNI UNI COLL COLL TOTAL TOTAL 09 / 10 08 / 09 09 / 10 08 / 09 09 / 10 08 / 09 Male students 164 178 36 43 200 221 Male staff 27 21 17 10 44 31 Total males 191 199 53 53 244 252 Female students 271 251 101 71 372 322 Female staff 51 52 41 26 92 78 Total females 322 303 142 97 464 400 UNI UNI COLL COLL TOTAL TOTAL 09 / 10 08 / 09 09 / 10 08 / 09 09 / 10 08 / 09 EU students 33 29 1 3 34 32 EU staff 5 5 0 1 5 6 Int students 71 79 7 5 77 84 Int staff 2 5 0 0 2 5 EU and International NUMBER OF 13 Age AGE UNI UNI COLL COLL TOTAL TOTAL 09 / 10 08 / 09 09 / 10 08 / 09 09 / 10 08 / 09 Under 18 14 14 36 30 50 44 19 – 25 students 242 253 49 47 291 300 25+ students 179 173 51 42 230 215 FE, Undergraduate and Postgraduate NUMBER OF UNI UNI COLL COLL TOTAL TOTAL 09 / 10 08 / 09 09 / 10 08 / 09 09 / 10 08 / 09 FE 0 0 63 72 63 72 UG 319 337 38 25 357 362 PG 110 91 6 7 116 98 Disability DISABILITY UNI UNI COLL COLL TOTAL TOTAL 09 / 10 08 / 09 09 / 10 08 / 09 09 / 10 08 / 09 Yes students 86 53 29 19 115 72 Yes staff 9 7 4 1 13 8 Yes Total 95 60 33 20 128 80 14 Presenting Concerns PRESENTING / CONCERN UNI UNI COLL COLL TOTAL TOTAL 09 / 10 08 / 09 09 / 10 08 / 09 09 / 10 08 / 09 Abuse 22 12 6 6 28 18 Academic 42 55 9 12 51 67 Anxiety 133 123 35 25 168 148 1 5 1 1 2 6 Depression & mood change or disorder 102 73 26 29 128 102 Loss 40 41 26 11 86 52 Other mental health conditions 5 7 3 2 8 9 Physical health 12 10 2 3 14 13 Eating disorders 5 16 7 1 12 17 Relationship 69 74 35 36 114 110 Self & identity 47 37 19 9 66 46 Sexual issues 2 3 2 2 4 5 Transition 8 11 1 1 9 12 Welfare & employment 20 21 11 7 31 28 Self harm 7 5 7 2 14 7 Addictive behaviours 15 Ethnicity (see below for 09 / 10 page 45) ETHNICITY UNI UNI COLL COLL TOTAL TOTAL 09 / 10 08 / 09 09 / 10 08 / 09 09 / 10 08 / 09 Asian Bangladeshi 6 1 7 Asian Chinese 9 1 10 Asian Indian 21 6 27 Asian Pakistani 94 22 116 Asian other 18 3 21 Black African 43 5 48 Black Caribbean 10 4 14 Black other 1 2 3 White 266 100 366 Other 33 6 39 Number of Attendances – University (Percentage %) NO OF SESSIONS UNI STUDENTS UNI STUDENTS UNI STAFF UNI STAFF 09 / 10 08 / 09 09 / 10 08 / 09 1–3 53 57 44 48 4–7 24 23 22 20 8 – 15 15 12 27 25 16 8 8 7 7 16 Number of Attendances – College (Percentage %) NO OF COLL COLL SESSIONS STUDENTS STUDENTS COLL STAFF COLL STAFF 09 / 10 08 / 09 09 / 10 08 / 09 1–3 64 57 50 33 4–7 20 21 27 40 8 – 15 2 15 23 20 16+ 14 7 0 7 Referral Sources (Students) REFERRAL SOURCE UNI UNI COLL COLL STUDENTS STUDENTS STUDENTS STUDENTS 09 / 10 08 / 09 09 / 10 08 / 09 Dept / tutor 90 92 58 54 HC / GP 38 40 5 5 DO 15 16 5 5 GP 12 5 4 1 Chaplaincy 0 1 0 0 SU 11 36 4 5 Self 66 89 15 16 Occ Health 0 0 0 2 Int Office 4 5 2 2 HUB / LS 14 18 2 0 Website 49 76 5 7 Friend 66 8 Leaflet / poster 45 7 Other 24 51 23 20 17 Referral Sources (Staff) REFERRAL SOURCES STAFF UNI STAFF UNI STAFF COLL STAFF COLL STAFF 09 / 10 08 / 09 09 / 10 08 / 09 Dept 7 11 4 5 HC 0 1 0 0 Personnel 3 8 2 1 DO 1 0 0 0 GP 0 3 1 0 Chaplaincy 0 0 0 0 Self 21 29 15 12 Staff Union 0 0 0 0 Occ Health 16 8 14 4 Int Office 0 0 0 0 HUB / LS 0 0 0 0 Website 16 5 5 2 Friend 2 1 Colleague 4 6 Leaflet / poster 5 5 Other 4 8 5 12 18 Student University by School (University) SCHOOL NO OF NO OF STUDENTS STUDENTS % OF TOTAL % OF TOTAL 09 / 10 08 / 09 09 / 10 08 / 09 SOM 61 57 2.7 3.00 SOH 50 45 2.1 4.3 SSIS 134 128 6.5 7.0 SEDT 13 32 1.0 2.5 SCIM 46 37 4.1 3.5 SLED 19 12 2.2 2.0 SLS 118 118 4.2 4.2 Staff Numbers by School or Planning Unit (University) SCHOOL / PU NO OF STAFF NO OF STAFF 09 / 10 08 / 09 SLED 9 5 SOHS 3 3 SOM 1 2 EDT 2 4 SLS 20 8 SSIS 5 8 SCIM 6 5 CS 35 38 19 Type of Post (University) TYPE OF POST NO OF STAFF NO OF STAFF 09 / 10 08 / 09 ACADEMIC 25 18 ACADEMIC RELATED 17 23 ADMINISTRATIVE 21 21 ANCILLIARY 6 3 OTHER 9 - Comments on the Statistics Usage: The overall number of people contacting the service has increased by 11.5% The number of students using the service has increased by 4.6%. 1.3% increase in students from the University 20% increase in students from the College. 6.8% increase in staff from the University. 61% increase in staff from the College. Attendances Cancelled and Rescheduled Appointments (where the client contacts the service) has fallen from 16% to 11.5% of all sessions, with DNAs (where there is no contact) dropping from 14% to under 10%. This suggests that our measures to reduce failed appointments are working but we will need to look at subsequent year’s figures to be certain. 77% of University students offered 1-7 appointments 68% of University staff offered 1-7 appointments This compares to: 84% of College students offered 1-7 appointments 77% of College staff offered 1-7 appointments Routes into the service 211 clients attended Drop-In (20 mins) 202 clients had assessment appointments (half hour) 120 clients booked via our online form, a 29% increase on last year 20 Gender The ratio of males: females (students) using the service at the University: 37.7: 62.3. (institution = approx 50 : 50) The ratio of males: females (students) using the service at the College: 26 : 74 These ratios show a marked reduction in attendance by male students, particularly at the College. Ethnicity and domicile There has been a slight increase in the number of EU students attending and otherwise a decrease in the number of International students and staff. Because the data from the Equality Monitoring form is incomplete it has not been possible to provide comparative data this year; see below for collected data FE Students The number of FE students accessing the service has decreased slightly this year. Disability (university) 20% of student clients declared a disability 11.5% staff clients declared a disability (institution = 4.6%) Presenting Concerns There has been a significant increase in the number of people presenting with Anxiety and Depression with a slight fall in the number presenting with Relationship difficulties. The category “Relationships” covers all relationships including colleagues, marital or other partnerships, parental, tutors etc. There has been an increase in the number of people presenting with Abuse issues; Welfare and Employment, Loss and Physical Health have remained relatively static as presenting issues at the University. At the College there has been an increase in the presentation of Anxiety and Loss, with Depression and Relationship difficulties showing a slight decrease. Both institutions show a decrease in clients presenting with Academic problems. These categories are to some extent arbitrary and depend on what the Counsellor decides is the most pressing concern at intake. However they provide a picture of what users of the Counselling Service present with over the years. Planned Developments for 10 / 11 To deliver targeted group work opportunities for specific issues or groups To evaluate the impact of counselling on staff wellbeing. To continue to monitor failed appointments. To contribute further to the Staff Development programme for the University and College. 21 To develop the Counselling Service website. To introduce a more equitable method of managing the waiting list Mary Dailey Feb 2011 22 Staff Counselling Report 2009 / 10 The number of staff using the Counselling Service has continued to increase, with an additional 5 members of staff accessing the service in 2009 / 10. Referrals from Occupational Health have increased significantly this year although the majority of staff still self refer, increasingly through looking at the website. Referrals from Personnel have dropped significantly. Usage by school or planning unit has also remained largely the same except in the School of Life Sciences and SLED where there has been a marked increase. More staff have attended counselling for Anxiety and Depression this year – this may mirror the increase in referrals from Occupational Health. This year about half of all staff clients presented with work related issues (see below). These were then subdivided into the HSE Management Standards which show a high level of potential stress relating to the Demands of the job, the lack of Control experienced and lack of Support. Due to the increase in uptake by both University and College staff we will be offering staff clients up to 12 sessions in any academic year from 2010 / 11. Where Occupational Health assesses a staff member as being in need of additional counselling support, and with the staff member’s consent, this will be available if the staff member’s department is willing to pay for the additional service. Mary Dailey Nov 10 23 Staff Counselling No of staff Female Male Full time Part time 78 (73) 51 (52) 27 (21) 62 (57) 16 (14) Presenting Concerns Employment / Welfare Anxiety Addictive Behaviour Depression Loss / Bereavement Physical Health Eating Disorder Relationships Self Transitions Abuse 12 (15) 17 (14) 0 (1) 16 (7) 3 (8) 3 (1) 1 (3) 15 (16) 7 (6) 2 (1) 3 (0) Referral Sources REFERRAL SOURCE Dept / Tutor Personnel DO GP Chaplaincy Self Friend / colleague Leaflets / posters Staff Union Occ Health HUB / LS Other Website 09 / 10 (08 / 09) 7 (7) 3 (8) 1 (0) 0 (3) 0 (0) 21(29) 6 5 0 (0) 16 (8) 0 4 (8) 16 (5) Disability Staff with a disability 9 24 Staff Numbers by School / Planning Unit SCHOOL / PU SLED SOH SOM EDT SLS SSIS SCIM CS NO OF STAFF 09 / 10 (08 / 09) 9 (5) 3 (3) 1 (2) 2 (4) 20 (8) 5 (8) 6 (5) 35 (38) Work Related Issues (HSE standards) NO OF STAFF Demands Control Support Behaviour Role Change 36 19 21 15 6 5 3 Type of Post TYPE OF POST Academic Academic Related Administrative Ancillary NO OF STAFF 09 / 10 (08 / 09) 25 (18) 17 (23) 21 (21) 6 (3) 25 Appendix 1 Client Evaluation Database 2009 / 2010 Total forms handed in: 108 Students: 68 Staff: 36 (4 clients didn’t disclose staff / student) Age Range Under 16 16-18 19-25 25+ 0 3 47 50 Gender Male Female 21 51 Ethnicity White Blk-Carribean Blk-African Blk-Other Indian Pakistani Bangladeshi Chinese Asian / other Other 70 1 3 2 2 3 0 2 1 8 Do you have a disability? 13 clients said YES Q1 How did you learn about the Counselling Service? Induction week Other students / staff Health Centre Department Leaflet / Poster Website 7 32 12 10 16 24 26 Other please state: Previously used the Service. Been before. Had used it before. self awareness word of mouth and occupational health Knew about it through working here. Occupational Health at Bradford College. Student Union Student Union HR Referral. Self. I had used the Service previously. International Office. OH Bradford College Disability Centre Just always known it was there. My wife. Disability Office. Since induction employment. Work at College. Management mit circs team. called the university switchboard Occupational Health Q2 How would you describe your experience of the Counselling Service overall? Excellent Good Satisfactory Unsatisfactory Extremely unsatisfactory 75 30 0 0 1 Q3 Drop-In – Did you use the Drop-In Service? 38 clients said YES Drop-In comments: Treated with respect. it was helpful in the sense of evaluating myself and relationships with others Not on this occasion, but previously - very helpful. First point of contact. I was overwhelmed with issues, talking helped I know I can always go back. It was a good experience to share my burden. It was a useful way of deciding if I needed the Service or not. 27 I went along to the appointment and liked the professional and unjudging approach to it and the way it would be taken one step at a time. It was straightforward. Good, but not much time to talk, as there was a lot of forms to fill in. I felt like it gave me a firm introduction to the service, ensuring to give me an option as in I didn't have to come back it was my choice. The staff were extremely helpful and it was quick and easy plus useful. it was great to know someone was listening to me. FINALLY good useful when in distress Quick response to my needs and adequate further recommendation. It was useful. I thought it was very helpful to me It is very helpful & available when I need it. Very useful is a great place to start from. Warm, welcoming & informative. Useful to work out whether full course would be appropriate or helpful. I walked away very happy by just talking on how I feel. I found it very helpful and the information I received was useful. Not long enough I had a 20 minute drop-in session and I could see the service offered. It was helpful. Excellent. I made an appointment with one day's notice, then booked the rest with the counsellor. I book appointments / sessions with advisor, is it drop-in? Not sure about it. Had to book drop-in appt. Think this defeats purpose of drop-in. I found the Counselling Service to be extremely helpful and supportive, the Counsellors were very supportive. Excellent, really helpful counsellor. Very helpful, helped me find a counsellor very fast. It made me realize that I am not on my own and there are people there who can help me. Good Q4 Location I thought the general environment of the Counselling Service was conducive to counselling: Strongly agree Agree Somewhat agree Disagree Strongly disagree 44 51 6 3 0 28 Q5 Reception Service The receptions were pleasant & helpful: Strongly agree Agree Somewhat agree Disagree Strongly disagree 81 25 0 0 0 Found that making appointments were straightforward: Strongly agree Agree Somewhat agree Disagree Strongly disagree 81 20 4 0 0 I obtained an appointment within a reasonable time: Strongly agree Agree Somewhat agree Disagree Strongly disagree 74 24 6 1 0 Q6 Counselling Q6a) My ability to cope has improved: Strongly agree Agree Somewhat agree Disagree Strongly disagree 51 34 11 4 1 My understanding of myself has improved: Strongly agree Agree Somewhat agree Disagree Strongly disagree 51 33 12 2 2 My self-esteem has improved: Strongly agree Agree Somewhat agree Disagree Strongly disagree 47 31 16 4 0 29 I felt able to work with my Counsellor: Strongly agree Agree Somewhat agree Disagree Strongly disagree 70 28 4 1 0 Q6b) Do you have any comments regarding your counsellor or the counselling process? Counsellor & other staff excellent. Fantastic - although hard things to work through felt well supported & enjoyed it! No we had a good rapport. Very useful / helpful. It worked! it was a time wasted, no counselling / guidance, went back with my challenges, felt I intruded she was patient, kind and insightful could have given me a bit more feedback Counselling was very positive. It has made me re-assess my priorities. Rapport / understanding about a particular issue enabled me to tackle it. xxxx was extremely helpful. They don't give advice. They don't give advice. She is a good listener, supportive & helpful. xxxx was fantastic, helped me to see the wood through the trees! xxxx is warm & friendly & always professional. I'm so grateful for my time with my counsellor. She has helped me overcome some dark times and without her I don't know if I'd be here today. The counselling sessions that I had with xxxx have been very helpful and have helped me make positive changes within all areas of my life. Thank you so much xxxx! Part from helping me out & being grateful for that, no. N/A It helped me to help myself for the long term a brilliant process No. Can't fault it. The counsellor was very sincere, very attentive and often gave me feedback when appropriate, also ensuring that she didn't make me feel uneasy. She was kind and very helpful. she was great! no this service is very good very nice. I don't need it anymore because I am seeing another person Couldn't have been better. Great counselling service, which I highly recommend. xxxx is very warming, I didn't have trouble speaking to her. It was extremely valuable. Wish counsellor would talk more. 30 Warm and approachable - has been a rewarding experience. xxxx was my guardian angel, helped me get through the worst time of my life. It was wonderful to have someone to discuss things with who I completely trusted. Since I went I have been a lot happier knowing I will have someone to talk to. xxxx is great. The counsellor was non judgemental and presented more like a blank canvas allowing me to find my own solutions. 5 I think counselling and this counselling process has really helped me. Lovely person. Good active listener. The process has been therapeutic and extremely helpful. xxxx has been a brilliant support, helping me to develop effective strategies to manage in the future. Different people have different preferences. I'd more like to talk with serious-facenice-empathy person. Person centred therapy not working for me. Very effective counsellors - easy to talk to and friendly. I was unclear of how the process arrived at any outcomes - a bit woolly (is that on purpose?) xxxx helped me hugely. My sessions made a big positive difference in my work and home life. the counselling service was excellent and very helpful Excellent! Really made a difference. I feel very grateful to my counsellor. He is trying to help me in different ways. Thank you xxxx. I have seen various Counsellors in my years but this is the first time I've felt a benefit! Very understanding and helpful. Fantastic! Very helpful, confidential, which hope will continue. My counsellor = my best friend / I never thought about her as my counsellor but as by friend, the person I can just talk to. Excellent service and very helpful. Very good. I looked forward to the sessions & felt better afterwards. 31 Q7 Number of Sessions NO OF SESSIONS CLIENTS 1 4 2 19 3 10 4 9 5 6 6 5 7 3 8 4 9 4 10 5 12 3 13 1 14 1 15 4 19 1 20 2 21 1 25 1 30 1 50 1 11 1 Q7a) Was the number of sessions offered to you enough to deal with your concern? 90 clients said YES 32 Q7b) Have you any comments regarding the number of sessions? Amount was fine. I know the problems, have been recommended some books to help. Don't know if they will help & things will improve yet. No. no feedback, no follow up, no future appointments they were very helpful it’s an excellent service given in very short waiting times 8 sessions is enough for the moment. I may need more in the future. I opted to finish the contract myself as I feel I have improved in my mental health. It is unfortunate there is a limit for staff. No. Felt very well supported, can return to drop-in to make future appointments as required. It was really helpful the counselling process that I didn't feel restricted by the number of sessions. Would like to have had more but unavailable due to high demand. I've attended for 2 years. I had as many as needed. No. No. It was surprisingly easy to book or cancel any session. they are very nice and helpful it was good and enough time Hopefully I will not need more. I think it's great that they are not time limited. I decided to stop due to change circumstances. I realised I would need longer to sort things out, so it was helpful to have so many. Need more session, more days. Was here last year. No I am still working on my concerns with the counsellor. xxxx was encouraging, allowing me to have as many appointments as I needed. I think allowing up to 15 sessions is great as it doesn't feel too rushed. No comment. Having no real aim / objective I was unable to identify any outcome. Being able to come back as required - helpful. Very flexible and accommodating. Not applicable / as I feel a bit scared of dealing with my problems on my own, but then I would still probably feel like that even after 5 years of counselling. Was offered more if needed. Hope to get more. It is a shame that the number of sessions is limited. 33 Q8 Were you offered information regarding other forms of support by the end of the counselling? 67 clients said YES Q9 Do you feel counselling helped you? Do you feel counselling helped you? YES Remain at the Univ / College Return to work Complete your studies Perform better at your studies / work In your life in general 75 39 50 73 89 NO 5 6 7 8 4 DON’T KNOW 9 21 16 13 8 Q10 Do you find the website helpful? YES NO 44 DON’T KNOW 2 55 Q11 Do you find the leaflets helpful? YES 63 NO DON’T KNOW 6 32 Q12 Please write any other comments or suggestions My GP recommends this Service over the NHS one! I too think it is an excellent service & highly recommended. Booking was easy, staff friendly & always made to feel welcome. No sense of embarrassment at being there. Thank you. Perhaps access to tea / coffee. what I had was not counselling / guidance but was listened to only, my challenges needed follow up and future appointment but was not given. Rather had the impression of an intruder My counsellor was good and listened. Sometimes I felt she didn't give me much feedback / suggestions The new location is much more pleasant. I would recommend in order to make counselling more productive, try to arrange some kid of practical exercises as well ie self esteem, motivation problem; arrange gathering where they can practice to improve. The buzzing water fountain in the waiting area is really annoying! If anyone has a problem I would suggest they go to counselling there is no stigma in asking for help. The counselling was totally suitable for my needs. The CS has made an enormous difference to my life. xxxx has been excellent. 34 I found the leaflets quite basic & vague. The 'advice' on them were things that if you were doing them, you wouldn't need the CS. I think they service the purpose of promoting the Service better than being an advice leaflet. Great Service in the sense that it's good to know you can go somewhere & ask / receive help. N/A It has meant that I could continue living when didn't think I could and meant I can now do what I wanted with my life. Just to thank the counsellor. Perhaps a more discreet entrance so you don't have to walk through other departments? I'd like to say thank you. I felt embarrassed coming at the beginning but eventually I realised that it was the best thing to do. Counselling has really helped me. this is very helpful service. Keep going close the office door – it’s not nice being referred to as client Highly recommend. Great listener. Always very kind and helpful. Amazing people!! Thank you for your help. I cannot praise xxxx highly enough. I've not used the website or leaflets. Great service! Thank you! My counsellor was excellent. I love that any counsellor was prepared to listen to me. Need more staff in, more session and someone on the phone who I can talk to. Speaking to someone outside my working environment was very helpful. More people should utilise this support, the work I have done with xxxx has made me a happier and more aware person. I can't thank her enough. I found the service very helpful with my recovery and would not hesitate to use it again if I feel I need it. Thanks for the help and advice. I'll help the others who got the same situations that I had before. Clients should be more informed as to which counsellors offer which kind of therapy. I think the counselling service is very supportive and put me at ease knowing I have someone to talk to if I need help. Thank you for being there, free of charge and being so approachable. I would have appreciated coping strategies but understand that this is not the objective. This service has enabled me to stay in my job without it, I would probably have left. Thanks for having this service available. Thank you for everything you provided for me. The experience has been brilliant. One to one is helpful, hoping Service will continue. "You guys are great! I never even knew that there was a Counselling Service available for students so I think you should ""advertise"" yourself a bit more (eg in Richmond Building)." 35 Q13 Would you recommend the Counselling Service to a friend? 106 clients said YES 0 clients said NO 36 Appendix 2 Evaluation Database - Snapshot week 22 – 26 February 2010 Total forms handed in = 73 Students = 51 Staff = 18 Age Range Under 16 16-18 19-25 25+ 0 4 26 41 Gender Male Female 24 33 Ethnicity White Blk - Carribbean Blk – African Blk – Other Indian Pakistani Bangladeshi Chinese Asian / Other Other 43 0 2 1 0 5 0 1 2 2 Do you have a disability? 13 clients said YES Q1 How did you learn about the CS? Induction week Other students / staff Health Centre Department Leaflet / Poster Website 8 22 8 7 10 12 Other please state: Already knew about it Always known 37 Bradford College Disability Office GP Just turned up Learner Support Services My mentor – Vicki Gonzalez My own searching New Staff Induction Occupational Health Parent informed me Police Positive recommendation is key Previous attendance. Previous counsellor. Referral from Disability Centre Through College Tutor UoB email sent. Used previously. Vicki Gonzalez. Word of mouth. Q2 How would you describe your experience of the CS overall? Excellent Good Satisfactory Unsatisfactory Extremely unsatisfactory 50 20 1 0 0 Q3 Drop-In 22 clients said YES Drop-In Comments: Worthwhile Very supportive counsellor. Very good. Satisfactory, pleasant. Organised & understandable. Ok. It was very good. It was helpful. It was good. It was easy to get an appointment. I was depressed & so 20 mins helped me a lot. I found them to be friendly & inviting & catered for my needs professionally. 38 Helpful – there when I needed it most. Good, helpful. Good. Fantastic very supportive. Excellent. Drop-in sessions on day I wanted were fully booked. Different & much needed. Q4 Location I thought the general environment of the CS was conducive to counselling: Strongly agree Agree Somewhat agree Disagree Strongly disagree 35 28 5 0 0 Q4 Comments: Very calm, neutral environment. Easy to relax & feel can discuss anything. Sometimes its quite cold. Occasionally funny smell at top of stairs! It’ll be better when the building work is finished. It is away from my work building. It has felt like a safe oasis coming here. I want my office to be similar to counsellor room very relaxing. At present you need to access via other services, be better if separate. A coffee machine would be a good idea. Q5 Reception Service: The receptions were pleasant & helpful: Strongly agree Agree Somewhat agree Disagree Strongly disagree 57 14 1 0 0 Found that making appointments was straightforward: Strongly agree Agree Somewhat agree Disagree Strongly disagree 53 17 0 0 0 39 Obtained an appointment within a reasonable time: Strongly agree Agree Somewhat agree Disagree Strongly disagree 55 14 1 1 0 Q6 Counselling: (6a) My ability to cope has improved: Strongly agree Agree Somewhat agree Disagree Strongly disagree 28 22 11 0 0 My understanding of myself has improved: Strongly agree Agree Somewhat agree Disagree Strongly disagree 37 18 8 0 0 My self-esteem has improved: Strongly agree Agree Somewhat agree Disagree Strongly disagree 25 18 17 1 0 I felt able to work with my Counsellor: Strongly agree Agree Somewhat agree Disagree Strongly disagree 48 14 6 0 0 (6b) Do you have any comments regarding your counsellor or the counselling process? XXXX is a very warm, wonderful person whom I find easy to open up to & confide in. Excellent techniques that for the first time in years leave me feeling like I’m a working progress. Excellent. 40 Extremely helpful. Fantastic. He has been a rock to me & enabled me to stay the course at Univ. I had trouble my first sessions but I feel that my counsellor is good & is helping me. Incredibly helpful. It was effective & provided me to go away from the session & think about my problems. My counsellor is easy to talk to but it would be useful if she gave me a bit more feedback, but generally she is nice. My counsellor is very friendly & approachable. Being of same faith has helped hugely. My counsellor is very nice & she really helped me with love & care, XXXX. My counsellor XXXX is amazing. We are working together to make important improvements in my self-esteem. My counsellor was high supportive. My counsellor was the best person I could ever get. My counsellor was very helpful & I’ve enjoyed working with her. My counsellor's approach is user friendly. XXXX is very good. No all is ok. Our therapeutic relationship has allowed me to trust her & open up about things I never imagined – currently the once secure positive in my life. XXXX is brilliant. She was wonderful. She’s great. Unable to think of anything that could be done to improve the counsellor process. Very helpful. Very helpful for putting life into perspective. Very useful “space” to reflect on and discuss issues. Very well run Service. Excellent counsellor, much better than the Samaritan one. 41 Q7 Number of Sessions NO OF SESSIONS CLIENTS 1 11 2 6 3 5 4 5 5 5 6 6 7 1 8 0 9 0 10 5 11 2 12 1 13 0 14 2 15 2 20 3 24 1 25 2 30 1 37 1 Q7(a) Have you any comments regarding the number of sessions? Always very flexible; happy to be on demand which is helpful. Amount of sessions available (15) is great – feels like there is no rush. Didn’t realise so many! Does there have to be a cut off point for the maximum number of sessions? 42 Haven’t finished yet! I don’t have a particularly good memory for such things it is either 4 or 5. I feel relieved that they will not end after a set time frame! I have been attending for quite a while & am unsure. I have been grateful to have been offered weekly sessions. I have only just started but feel they will continue until I feel it unnecessary. I would prefer meeting twice a week rather than once. I think the free entitlement is quite reasonable. I was able to improve quickly after a few numbers of sessions. I’d like more as it has taken time to lay the foundations & I feel I could continue to develop / uncover problems if I had more time. I’m glad that I’m able to carry on as long as I feel I need it. It is nice at least to have good time with her. It was my first session so I can’t really say much, but it was useful. My sessions are currently on-going. Never used my full allocation! No everyone was valuable.. Not sure how many sessions – weekly appointments but some missed. On-going. Only had one appointment so far. The sessions have given me the time to talk. There were more sessions offered if I wanted them. Very flexible and gives me a chance to actually work things out. Q8 Were you offered information regarding other forms of support by the end of the counselling? 25 clients said YES Q9 Do you feel counselling helped you? Do you feel counselling helped you? YES Remain at the Univ / College Return to work Complete your studies Perform better at your studies / work In your life in general NO 49 25 32 45 60 3 6 5 5 2 DON’T KNOW 13 24 0 0 0 Q10 & Q11 YES Do you find the website helpful? Do you find the leaflets helpful? 23 43 DON’T KNOW 3 40 2 21 NO 43 Q12 Please write any other comments or suggestions: 30 mins for first session seems short. I feel it should be up to an hour so the student doesn’t feel rushed. Can’t think of anymore comments other than Thank You for offering your time to speak to me. Coming to counselling has held me together for 3 years & my counsellor has helped me enormously in many aspects of my life / studies. Drop-In sessions – thought you could just turn up but had to book. Haven’t really read them (leaflets). I found counselling a great help & support & would not hesitate to use the Service again if necessary. I hope CS gets a better place to work soon, new building would be an improvement. I really appreciate the opportunity to use this Service. I wish some of my friends would also come – I think it would be tremendously helpful to them. They seem scared by what using the Service represents. In their perception this is that they have a PROBLEM. Improve in terms of offers directly. It is very good that the Service is available free to staff & that the waiting times are so short. I got an appointment straight away which was a great help. Keep dong the good job you can’t imagine how precious you are for people in need of trauma counselling. Keep the radio with classic music! Thank you very much for all your support. The Service I get helps me through the weekend. Very useful Service & has been very helpful in helping me to cope with a “life issue” & remain able to fulfil my responsibilities at work. Q13 Would you recommend the Counselling Service to a friend? 68 clients said YES 44 Appendix 2 Equality Monitoring 01.08.09 to 31.07.10 (12 months) Total Forms Handed In 646 University College 410 161 (76 clients did not declare University or College - 1 person selected both University and College) Student Staff 455 128 (67 clients did not declare Student or Staff – 4 clients selected both Student and Staff) University Staff University Student College Staff College Student 57 308 52 93 (4 clients did not declare University, College, Staff and Student) Age 16-18 Age 19-25 Age 25+ 51 University Total 235 University Total 268 University Total 17 (Staff 0 / Student 16) 180 (Staff 2 / Student 156) 152 (Staff 47 / Student 89) College Total College Total College Total 32 (Staff 1 / Student 29) 38 (Staff 4 / Student 27) 74 (Staff 40 / Student 28) (92 clients did not declare their age) Ethnic Origin Asian or Asian British Indian 30 University Total 16 (Staff 2 / Student 12) College Total 9 (Staff 3 / Student 6) Pakistani Bangladeshi Other Asian background 101 University Total 4 University Total 9 University Total 57 (Staff 1 / Student 47) 3 (Staff 0 / Student 3) 8 (Staff 8 / Student 7) College Total College Total College Total 29 (Staff 3 / Student 26) 1 (Staff 0 / Student 1) 0 (Staff 0 / Student 0) 10 University Total 41 University Total 5 University Total 6 (Staff 2 / Student 2) 35 (Staff 2 / Student 32) 4 (Staff 0 / Student 3) College Total College Total College Total 3 (Staff 0 / Student 3) 3 (Staff 0 / Student 3) 0 (Staff 0 / Student 0) College Total College Total College Total College Total 0 1 1 1 Black or Black British Caribbean African Other Black background Mixed White & Black Caribbean White & Black African White & Asian Other Mixed background 7 3 4 2 University Total University Total University Total University Total 5 2 2 0 (Staff 0 / Student 1) (Staff 0 / Student 1) (Staff 0 / Student 0) (Staff 0 / Student 0) (Staff 0 / Student 0) (Staff 0 / Student 0) (Staff 0 / Student 0) (Staff 0 / Student 1) White British Irish Other White background 323 University Total 5 University Total 71 University Total 181 (Staff 39 / Student 122) 5 (Staff 1 / Student 4) 55 (Staff 10 / Student 41) College Total College Total College Total 105 (Staff 41 / Student 50) 0 (Staff 0 / Student 0) 10 (Staff 4 / Student 6) 13 University Total 11 (Staff 0 / Student 11) College Total 0 (Staff 0 / Student 0) Chinese Chinese 46 Other Ethnic Group Gypsy / Traveller Arab Any other Ethnic Group Prefer not to say Other please specify 1 12 2 1 12 See Table 1 page 49 Total Responses = 657 Religion / Belief Buddhist Hindu Muslim Christian Jewish Sikh No religion Prefer not to say Other please specify 5 12 138 214 2 6 180 22 30 See Table 2 page 49 Total Response = 609 Gender / Sex Male Female Transgender / Other 220 421 1 Total Response = 642 47 Sexual Orientation Heterosexual / straight Gay man Bisexual Gay women / lesbian Prefer not to say Other please specify 538 4 17 14 30 0 Total Response = 603 Disability Yes No Prefer not to say 110 511 12 Total Response = 633 No known disability Specific learning disability (such as dyslexia or dyspraxia) General learning disability(such as Down’s syndrome) Cognitive impairment (such as autistic spectrum disorder or resulting from head injury) Long-standing illness or health condition (such as cancer, HIV, diabetes, chronic heart disease, or epilepsy) Mental health condition (such as depression or schizophrenia) Physical impairment or Mobility issues Deaf or serious hearing impairment Blind or serious visual impairment Other type of disability 211 60 2 8 25 87 10 8 4 17 See Table 3 page 49 Total Response = 432 48 Table 1 Other Ethnic Group Korean from Canada None Sikh Middle Eastern Jewish White British Arab / British Russian Canadian Orthodox East Asian Greek Deist Table 2 Other Religion / Belief Spiritual beliefs Some wiccan beliefs Shamanism Roman Catholic Quaker Atheist Pagan Orthodox Not sure None Deist Afeys Number 2 1 1 11 3 3 3 1 1 2 1 1 49 Table 3 Other type of Disability Asperger Syndrome CFS Asthma and Eczema Stammer Yes Patella Instability Nerve Simulator Implant - ADD Anxiety Epilepsy Bone Probs due to Ovarian Failure IBS Asthma Asthma Dyslexia AS Weak Heart Muscle Bowel Related IBS? Colour blindness 50