DISCLOUSER OF INFORMATION UNDER SECTION-4(i) (b) OF RTI ACT.2005
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Particulars
Date of disclosures
Information
30.01.2012
Date of opening of office
21.08.1984
Name of office
Address
Sub-Registrar, Office Telkoi
The Sub-Registrar, Telkoi
At- PO- Telkoi
Dist- Keonjhar
Revenue & D.M Deptt Govt of
Odisha
Inspector
General
of
Registration
Board of Revenue, Odisha
Cuttack
District-Registrar, Keonjhar
The establishment of this
office consist of One Junior
clerk and one peon.
The Tahasildar Telkoi has
been discharging the duty of
Sub-Registrar as Ex-Officio
Sub-Registrar.
The main function of this
office is to get the different
type of agreements registered
under the
provision of
Registration Act 1908.
2- Besides the Registration of
documents, it also provides
marriage certificate under the
Special Marriage Act 1954.
3- This office also provides
certified copy of registrered
documents to public subject to
the provision under the
section-57 of Registration Act
and also provides certificate
of encumbrance on property.
1- Registration
of
document
under
Registration act.
2- Assess the stamp duty
to be affixed
in
different
type
of
document as per the
Indian Stamp ( Odisha
Amendment) Act2001.
3- Assess
the
Registration fee as per
the fee table given
under the provision of
Registration Act.
Name of department under which it is functioning
Name of controlling Authority
2
District head of offices
Particulars of Organization
3
Function of this office
4
Duties
4- Timely deposit of Govt
revenue to the account
of
Govt
through
specified nationalized
scheduled Bank.
5- Preservation
of
records in respect of
registered documents.
6- Supply of information
to the public in respect
of
documents
registered.
7- Issue
of
marriage
certificate
to
the
couple residing under
the jurisdiction of this
office who solemnized
their marriage under
the Special Marriage
Act 1954 at this office.
II
POWER & DUTIES
1- Sub-Registrar
a- The sub-Registrar is to receive documents from
the public intending to register their documents.
b- The Sub-Registrar will then decide whether the
deed is illegible for registration under the
provision of Registration Act.
c- After the admissibility of document is decided, he
is to enquiry about the authenticity of person
executing the document and whether the
executant(s) is well known about the terms and
condition of the documents.
d- After being satisfied with the personation of
executants and its execution, the document is put
in the process of registration.
e- The Sub-Registrar is to satisfy himself about its
proper indexing and copying of the document in
proper book.
f- He is to authenticate the copy as true copy of the
original after being registered.
g- The sub-Registrar is to check whether all the
amount collected towards Govt Revenue is duly
accounted for in the proper register.
2- Clerks
a- After the document is admitted and completion of
enquiry the document is forwarded to the clerks to
copy the endorsement in copy and put it in
different
volume of different Books. The
documents are to be indexed before sending for
affixing the registration certificate.
b- The copy volume of
different books are kept
safely and in such a manner that those can be
easily accessible without any wastage of time
after being catalogued.
c- To provide record to the public as per the
provision of Bihar & Odisha registration Manual.
d- The clerk is to receive the notices of marriage
from the intending parties and put those notices
before the Marriage office for causing invitation
of objections from the general public and after
completion of proclamation period and on day of
the arrival of the parties the case is put before the
marriage officer for solemnization under the
Special Marriage Act. Then the married couple is
given a certificate of marriage.
e- The clerk is to keep all accounts of govt revenue
received from the registration documents,
searching of records, and copying of records.
III
PROCEDURE
The Sub-Registrar is the only authority to receive and to
FOLLOWED
IN
THE decide the admissibility of document for registration under
DECISION MAKING
the Registration Act.
If the document is refused by the Sub-Registrar, the
aggrieved party can appeal before the District –Registrar
Keonjhar. The District-Registrar is to decide finally the
admissibility of document. The document can be registered
only after getting due order of The District-Registrar.
After the document is admitted, the clerks copy and index the
document in different register before it is put up for
completion certificate of registration by Sub-Registrar.
The Govt of Odisha has been pleased to implement the eDharani project since 10.02.2010 at this office to provide the
registered document on the date of presentation for
registration.
One company has been engaged with
collaboration of OeSL for smooth completion of Registration
work on the same date of presentation.
IV
NORMS SET BY IT FOR While registering the documents the under mentioned norms
DISCHARGING OF ITS are generally examined in the office.
FUNCTION
1- The document should be presented between the first
three and half hour of office for registration.
2- The document should contain the photograph of both
parties in case of documents transferring the
immovable property and the photograph of presenter
in other documents except the deed of power of
attorney.
3- All the erasures and additions should be duly attested
by the executants.
4- In case of documents affecting the immovable
property, the property should be existed within the
jurisdiction of the office.
5- The property should be so described that it can easily
identified and it may contain a trace map of the land
being transferred.
6- The document should be presented within 120days of
execution for registration.
7- The document should be affixed with stamp duty as
required under Indian stamp Act.
8- The document should be presented with a true copy
of the document duly made on bond paper by means
of Xerox, type, lithography or manuscript.
9- The presentant should pay requisite fee as per fee
table of Registration Act on presentation of document
for registration.
10- The document should contain the proof of identity in
respect of executants, claimants and the identifier.
11- Besides it is also required that the document should
contain all the certificates as required under the OLR
Act, OSATIP Act, Endowment Act and in respect of
Bhoodan Land.
12- The document should bear all information for
estimation of the consideration money of document
for calculating the stamp duty and fees.
13- The language of the deed should be used in general
in the locality as per the Govt.
14- If the document is not of the language in general use,
the document should be presented along with a
translated copy of the deed in the language in
general use.
15- The personation of the Representative or Agent of
the party of the document should be supported with
the registered documents only.
16- The document should be prepared as per the
provision of the Odish Registration Rule 1988.
V
RULES,
REGULATION,MANUAL
USED
BY
ITS
EMPLOYEE
FOR
DISCHARGING
THE
DUTIES
IN
THIS
ORGANISATION.
VI
CATEGORY
OF
DOCUMENTS
HELD
UNDER ITS CONTROLL
1234567-
Registration Act-1908
Indian Stamp Act-1899
Odisha Registration Rule-1988
Odisha Stamp Rule-1952
OLR Act (Limited portion)
OSTIP Act( Regulation -2)
The Special Marriage Act-1954
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2
3
4
5
6
7
8
VII
PARTICULARS
OF
ARRANGEMENT THAT
EXISTS
FOR
CONSULTATION WITH
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2
Copy
volume
of
Registered document
Index
File Volume
( for Documents u/s-89)
Valuation register
Fee book
Cash Book
Search Register
Thumb
Impression
Register
Permanente
Permanente
Permanente
6years
12years
12years
3years
50years
Name of work
Person to be consulted
Registration of RATNAKAR BEHERA
different deed
For Stamp duty RATNAKAR BEHERA
and
Registration fee
of document
VIII
Existence
of
any
Committee for providing
any advice for registration
of document
IX
DIRECTORY
OF
EMPLOYEE
Name
of Post
Remuneration
employee
held
RATNAKAR
Junior
16415/BEHERA
Clerk
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XII
There is a committee constituted under the Odisha
Stamp Rule for suggesting the guideline value for the
immovable property in the jurisdiction of this village
under the chairman ship of Sub-Collector, Keonjhar
taking Tahasildar Telkoi, Sub-Registrar, Telkoi, Asst
Engineer (R &B) Telkoi Division, Tirthabasi Naik of
Purujoda, Purnami Dehury of Adhal , Dwitikrushna
Pradhan of Khuntapada and Kanhei Dehury of Adhal
as member.
The committee is to suggest the guideline value for
immovable property to District Valuation Committee,
keonjhar for fixation of Benchmark valuation in every
two years. The last bench mark valuation was fixed in
2010 and it will be revised in 2012.
Duty
Clerical
work
Document held
Contact
number
9853089228
FILES
1.Registration
2.Establishment
3. E.C and Copy
4.Miscellanious
Records
1 Copy volume
2.
Index and
other register of
registration office
Budget
There is no budgetary provision for any plan expenditure in
the financial year for 2011-2012.
Detail of information held The copy registered document has been kept from
in electronics form
10.02.2010 after being scanned in e-Dharani Project.
Any information about the document from 10.02.2010 can be
obtained from the electronics device.
Particulars of FACILITIES Information regarding the registered document since
AVAILABLE
FOR 21.08.1984 can be obtained on payment of prescribed fee
OBTAINING
subject to the fulfillment of conditions u/s-57 of Registration
INFORMATION IN THIS Act.
OFFICE
The under mentioned fees is to be paid for obtaining
information under the Article of ‘B’ and ‘C” of fee table
For E.C
For Copy
Rs26/- for the first year and Rs15/- for the
subsequent year
1-Rs 25/- for each executing and claiming
person in the document along with
application of Re1/2-Rs21/- for the inspection fee
3-Re1/- for every hundred words for
copying the document with an application
fee of Re1/-
Generally the ECs are completed on the one day after
another.
The ECs can be obtained on the same date on
depositing the urgent fee of Rs15/- for the first 13 years
and Rs2/- for each subsequent year
Copy are completed on the serial basis along with the
documents.
Copy can also be obtained on the same date by
depositing the urgent fees of Rs10/- subject to the 3600
words at maximum of documents.
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PARTICULARS OF PIO
XIV FEE
TABLE
DIFFERENT DEED
FOR
1
Name of PIO
2
Name
of
authority
Nature
of Regn fee
deed
Sale Deed
2% of the
Consideration
money
Agreement
Adoption
Affidavit
2% of
agreement
value
300/50/-
Stamp Duty
Usercharge
5% of the 200/for
Consideration the first 6
money
pages and
Rs10/- for
each
additional
page
the 10/-do-
Bond
2% of bond
value
Cancellation 200/Lease
2% of the
For
upto consideration
five years
money
More than 5 2% of the
years
consideration
Partnership
Ratnakar
Behera
Jr
Clerk
appellate Sri
Rabinarayan
Jethy OAS-I
Sub-Registrar
(Ex-Officio)
2% of capital
value
250/
10/-
-do50/- to the
maximum
page of 6
and Rs10/for
each
additional
page
2% of value
200/- for 6
page
150/-do2% of the 100/consideration
money
5% of the 200/- and
consideration Rs10/- for
additional
page after
six pages
200/-do-
Power
attorney
of 250/-
Mortgage
Reconveyance
of mortgage
Will
Trust
100/-
2% of loan
2% of loan
value 0.5% of
the
loan
value in case
of agricultural
loan
300/500/-
2% of loan
50/-
200/- and
Rs10/- for
each
additional
page after
6 pages
-do50/-
Nil
100/-
200/-do-
S U B- R E G I S T R A R T E L K O I