ADDENDUM NUMBER TWO
THE UNIVERSITY OF NEW MEXICO HOSPITALS
Purchasing Department
933 Bradbury Dr. SE Ste 3165
Albuquerque, New Mexico 87106
Date: 3/3/15
Proposal Number: P317-15
Name of Procurement Specialist: Ed Ybarra
Due Date: 3/17/15 @ 2:00 pm MDT
Notice to all respondents:
Amend the Proposal: UNMH Cardiac Monitoring Acquisition Archiving & Alarm Monitoring
This addendum becomes part of the Proposal Documents and modifies, as noted below, the
original Bidding Documents.
Clinical/Device Requirements Questions
Question 1: Is the purpose of the RFP to replace the number of monitors that are currently
installed with a product(s) that will assist with the alarm management. No If the answer is yes
we need to understand the required parameters, etc. per unit
a.
b.
c.
d.
e.
Alarm Management Goals
Non-Invasive Parameter Requirements per department
Invasive Parameter Requirements per department and how many of each
Remote View between devices?
Bedside PC access on the monitor (allows clinician to chart, review lab results,
view PACS images, etc.)?
f. Disposable or Reusable cuffs, cables, sensors, etc.?
UNMH Response to Question 2: No.
Question 2: Central Stations
a.
b.
c.
d.
Which departments would require central stations?
How many patients will need to be watched at each central?
PC capability on the central?
Patient data transfer between centrals and between departments?
UNMH Response to Question 2: NA
Question 3: Transport/Mobile Monitors
a. Do you want the same “full” capabilities on the transport that you have on the
bedside while in transport?
b. Non-Invasive Parameter Requirements per department
c. Invasive Parameter Requirements per department and how many of each
d. Remote View between devices?
e. Bedside PC access on the monitor (allows clinician to chart, review lab results,
view PACS images, etc.)?
f. Disposable or Reusable cuffs, cables, sensors, etc.?
UNMH Response to Question 3: Intent is for connectivity to current Patient Monitor Network
as described in RFP
Question 4: Transport/Mobile Monitors
a. Do you want the same “full” capabilities on the transport that you have on the
bedside while in transport?
b. Non-Invasive Parameter Requirements per department
c. Invasive Parameter Requirements per department and how many of each
d. Remote View between devices?
e. Bedside PC access on the monitor (allows clinician to chart, review lab results,
view PACS images, etc.)?
f. Disposable or Reusable cuffs, cables, sensors, etc.?
UNMH Response to Question 4: Intent is for connectivity to current Patient Monitor Network
as described in RFP
System Requirement Questions:
Question 5: Networking. Will you allow vendors to utilize your existing IT network for device
communication (LAN and WLAN)?
Which telemetry band are you interested in having (608 MHz or 1.4 GHz)?
a. Can you please provide coverage area maps with measurements (sq. footage) for
the following:
i. Telemetry coverage area
ii. Wireless transport coverage area
UNMH Response to Question 5: Intent is for connectivity to current Patient Monitor Network
as described in RFP
Question 6: Servers. Do you have a virtual server environment?
UNMH Response to Question 6: Intent is for connectivity to current Patient Monitor Network
as described in RFP
Question 7: If so, would you allow vendors to utilize that environment instead of providing
physical servers?
UNMH Response to Question 7: Intent is for connectivity to current Patient Monitor Network
as described in RFP
Question 8: Remote Access
a. Would you like to have remote access to all data coming from the monitoring
devices on mobile devices or remote PC’s?
UNMH Response to Question 8a: If possible, utilizing previous answers
b. Would you be requiring access to raw waveform data, live waveforms,
Arrhythmia analysis, alarms, trends (graphical and tabular), bedside 12 lead
reports, saved events? ? – If possible, utilizing previous answers
UNMH Response to Question 8b: If possible, utilizing previous answers
Question 9: Software Licensing. Are you looking for an unlimited number of concurrent user
licenses to access the system locally and remotely? If not, how many concurrent users would
you be needing licenses for?
UNMH Response to Question 9: 125% of the count provided in RFP for Alarm Tracking, 200
Licenses for the greater than current 72 Hour Disclosure section of RFP
Question 10: Interfacing
a. Is it the desire of this RFP to maximize the investment in the Cerner EMR and
iBus to its maximum efficiencies?
UNMH Response to Question 10a: Yes, however within the barriers stated in
RFP
b. Is it the desire of the RFP to have Vital Sign Data and Waveforms integrated into
the Cerner EMR utilizing the latest Cerner Integration Technology or stay with
the traditional HL-7 Standard.
UNMH Response to Question 10b: We are already utilizing Cerner iBus for
EMR requirements.
c. Is it the desire of this RFP to create two way integration (not interfacing) between
the devices and the EMR? The would allow Cerner to control the Admit,
Discharge and Transfer of the devices (P2DA: Patient-to-Device Association)
eliminating workflow steps from the clinicians at the bedside.
UNMH Response to Question 10C: We are already utilizing Cerner iBus for
EMR requirements
d. Do you have a separate anesthesia record system? If so, which one and would
you like it interfaced?
UNMH Response to Question 10d: Not part of Scope for this RFP
e. Do you have an EKG management system requiring an interface to the bedside
monitors? If so, which one?
UNMH Response to Question 10e: No, this is intent of RFP utilizing
connectivity to current Patient Monitor network in place
f. Do you require demographic data to be imported to the monitor as well?
UNMH Response to Question 10f: N/A
g. Do you require alarms to be sent to mobile devices/pagers? If so, what system are
you using?
UNMH Response to Question 10g: If your offering can provide the required
trending & assessment & connectivity to current Patient Monitoring network,
advise to include.
h. Is it the desire of the RFP to create Smart Rooms? The Smart Room links clinical
software technology to medical devices and workflow solutions for improved
quality and efficiency. This new technological approach sends real time clinical
data from devices like Telemetry and Vital sign monitors, beds and IV smart
pumps directly into electronic medical record without delay.
UNMH Response to Question 10h: Not at this particular period, future need.
Intent of RFP is to increase our Research data for full disclosure greater than 72
hour disclosure and assessment system for current Patient Monitors with
connectivity only to current Network. As stated in RFP, we have no auxiliary
connections to the current Cardiac Patient Monitors based on current connection
being used for Cerner iBus
Question 11: Professional Services
a. Do you require a project manager on the vendor side?
UNMH Response to Question 11a: Yes
b. Will you be providing a project manager on your side?
UNMH Response to Question 11b: Yes
c. Would you like all costs for design, travel, implementation and all other
associated professional services required for a successful go-live?
UNMH Response to Question 11c: Yes, in the appropriate exhibit.
Question 12: Data Export, Review and Analysis
a. Please provide more detailed direction on the type of data that you would like to
export for studies, research, etc.
UNMH Response to Question 12a: Full Disclosure
b. What format would you like it in?
UNMH Response to Question 12a: We would review all offerings
Education Requirements Questions
Question 13: How many biomeds will need to attend education courses?
UNMH Response to question 13: 2
Question 14: Would you like Basic, Intermediate and Advanced biomed education included?UNMH Response to Question 14: Basic & Intermediate
Question 15: Would you like e-learning for clinical education? If so, for how many nurses?
UNMH Response to Question 15: Unlimited
Question 16: Would you like on-site clinical education? If so, for how many of the following:
a. Nursing Staff
b. Physicians
c. Train-the-Trainers
UNMH Response to Question 15: This would depend on the Vendor’s offering/solution,
cannot answer this question at this time
Support Requirements Questions:
Question 17: Would you like 24x7x365 telephone technical support included?
UNMH Response to Question 17: Yes
Question 18: Would you like 24x7x365 telephone clinical support included?
UNMH Response to Question 18: Yes
Question 19: Would you like software support agreements for all servers, and medical device
hardware/software?
UNMH Response to Question 19: Yes
Question 20: How many years of on-site warranty coverage (8 hours/day by 5 days per week)
would you like quoted?
UNMH Response to Question 20: This would depend on the Vendor’s offering/solution,
cannot answer this question at this time
Question 21: How many years of depot repair service would you require?
UNMH Response to Question 22: This would depend on the Vendor’s offering/solution,
cannot answer this question at this time
Acknowledge receipt of this Addendum in the space provided in Exhibit B. Failure to do so may
subject Offeror to disqualification.
All other provisions of the Proposal Documents shall remain unchanged. This addendum is
hereby made a part of the Proposal Documents to the same extent as those provisions contained
in the original documents and all itemized listing thereof.