Replacing our Parking Access and Revenue
Control System – All 100 Lanes!
Why replace our entire system?
• We had separate systems for access and revenue control
• Aging and outdated equipment
Why replace our entire system?
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We had separate systems for access and revenue control
Aging and outdated equipment
Service and Support
Integrated credit card acceptance
Acceptance of University ID cards as a credential and form
of payment
Labor savings/More automation
Improved data architecture to allow integration with other
systems
Ability to fluidly and centrally re-allocate capacity between
monthly and hourly parking
System wide real-time monitoring
Creation of the RFP specifications
• Initially we created a draft internally
• Hired an outside consultant to help us
develop the specifications
• Arranged for demonstrations with 7
different providers
• Included input from a wide range of
stakeholders
Stakeholders
• Internal
– Cashiers
– Maintenance staff
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University IT networking office
IT Security office
IT infrastructure office
Data Center/Server group
Civil Engineering firm
University Treasury office
Purchasing Department
RFP issuance
• The Request for Proposal was issued
in June of 2012
• Four proposals were received in
August of 2012.
All 2,000+ pages…
The evaluation process
• We invited all four companies to campus for
demonstrations and interviews.
• All of the stakeholders were provided copies of
portions that related to them.
• We had additional off-site demonstrations.
• The evaluation team submitted formal evaluation
scores to the Purchasing Department.
Awarding the contract
• After all completing the evaluation process we
asked for Iowa Board of Regents Approval.
– Our recommendation went in front of the board
in August of 2013 and received unanimous
approval without discussion.
– Approval for $4.5M
– Approval to finance the project
• We awarded the contract in August of 2013
Infrastructure Project
• We had to initiate a secondary project to install all
the necessary conduits, IT cabinets, etc.
• Design coordination between the two projects.
• Secondary contract awarded April 2014
Broad Timeline
• June 2012 the Request for Proposal (RFP) was on
the street for bid.
• August 2013 the Iowa Board of Regents approved
award of the contract.
• February of 2014 a purchase order was issued
• May 2014 Infrastructure project begins and server
set up begins.
• June 2014 equipment installation begins.
• Anticipated completion is December 2014
Questions?