NEW PROVIDERS
INFORMATION SESSION
REQUEST FOR PROPOSALS
(RFP)
Summer 2015
School Year 2015-2016
1
WELCOME & INTRODUCTIONS
Workshop Objectives
• Learn about After School Matters and our
programs
• Understand the RFP process and
requirements
• Learn how to submit a quality proposal
2
AGENDA
• About After School Matters
• ASM Programs
– Components of a Thriving Program
– Program Models/ Content Areas/ Locations
• RFP Overview
– Process
– Skill Development Plan
– Proposal Evaluation & Selection
• Cityspan: Submitting a Proposal & Contract
Administration
• Q&A
COMPONENTS OF A
THRIVING PROGRAM
•
High quality final
product
•
Safe, Supportive &
Productive Learning
Environment
•
Positive Interaction &
Engagement
•
Youth Voice & Choice
(Student – Led)
•
Connection to Careers
4
PROGRAM MODELS
Pre-apprenticeship – “I’m Exploring”
Apprenticeship – “I’m Becoming”
Advanced apprenticeship – “I Am”
Internship – “I’m Practicing”
5
PROGRAM SUPPORT
STRUCTURE
•
•
•
•
•
Instructor Professional Development
Trainings and Activities
Regional Program Teams
School Liaisons
Operations Division
Communications Department
6
RFP OVERVIEW
Process
Waitlisted
Submit
Proposal
Review
Period
Select
Providers
Selected
Program
Placed
Declined
7
RFP OVERVIEW
Proposal Content
• Provider Information & Program Logistics
• Proposal Questions
• Skill Development Plan / Weekly Plan
• Program Equipment, Supplies, &
Proposed Instructor Pay Rate
8
RFP OVERVIEW
Proposal Evaluation
All proposals will be reviewed and scored
using the RFP Evaluation Rubric.
Additional factors that influence selection and
placement:
- Availability of funds
- Programmatic variety
- Community & school needs or requests
9
RFP OVERVIEW
Skill Development Plan
1. Goals/Objectives: Clearly communicates how
the final product/demonstration of learning will
be achieved.
2. Skills: Identifies technical and 21st century skills
that contribute to completing final
product/demonstration of learning.
3. Activities: How will you bring teens along in the
process of creating and completing the final
project?
RFP OVERVIEW
Skill Development Plan
INSERT SCREEN SHOT OF SKILL
DEVELOPMENT PLAN
Skill Development
Example
• Final Project: Produce a short film/video about
“video as art.”
• Goal: Develop an understanding of museum,
artworks, and museum experiences as
resources for creative expression, and
academic, personal, social and career
development.
• Completion Time: 5 weeks
4/9/2015
12
21st century skills:
6 Building Blocks
•
•
•
•
•
•
4/9/2015
Collaboration
Personal Mindset
Verbal Communication
Planning for Success
Social Awareness
Problem Solving
13
Skill Development
Example
• 21st Century Building Block: Social awareness
• Activity 1: Teens are introduced to a variety of
professionals and locations to get a better
understanding of the scope and activity of
artists, arts professionals, cultural institutions
around the city, and academic avenues in the
arts.
4/9/2015
14
Skill Development
Example
• Goal: Develop familiarity with diverse methods of
video production.
• Completion Time: 3 weeks
• Technical Skills: Learn and practice video
planning, production, and editing.
• Activity 1: In pairs, tens use iPods and their
phones to record Vine videos. Each teen
experiments with different kinds of shots and
makes a video that clearly communicates their
message/vision in 6 sec or less.
4/9/2015
15
PROGRAM GUIDELINES &
COMPLIANCE
•
•
•
•
•
•
Target Population – CPS High School Students
Attendance – minimum of 70%
Enrollment – Full
Reporting – Program reports and teen surveys
Meeting requirements
Contractual Compliance / background checks
16
SUBMITTING AN APPLICATION
AND PROPOSAL
• After School Matters only accepts proposals
submitted through the Cityspan Web-based
proposal system.
To set up an account, visit:
http://www.youthservices.net/asm/registration.asp
• Applicants can also link to Cityspan through the
After School Matters Web site
www.afterschoolmatters.org
17
CITYSPAN: Home Screen
Submit Registration to Access Proposals
Proposal Name
will display here
after it is entered
into Program
Information
18
CITYSPAN: Program
Logistics – Instructors
Work Samples, Required
Docs:
• Pictures: 2-3 pictures
maximum / 3 MB max.
• Audio: 1 min / 1 MB
max.
• Video: 5 MB maximum
If your work is displayed on
a website, you can just
enter the URL.
Do not exit until the window
closes and the name of the
file displays.
19
CITYSPAN: Program
Logistics – Campus Site
Campus
• Region
• Preferred
Campus
• Days
Available
20
CITYSPAN: Program
Logistics – Community Site
Community
• Site name &
address (if
different from
org.)
• Room
• Region
• Liaison (with
Required
Docs)
21
RFP SUPPORT
& RESOURCES
• RFP Instructions and Resources
• Cityspan Training Manual
• e-mail support:
RFPquestions@afterschoolmatters.org
22
After School Matters –
Contract Administration
If your proposal is accepted, additional items need to be
submitted with your contract packet, such as:
• Proof of Insurance (organizations only)
• Complete I-9s (independents only)
• Fingerprinting of Instructors and Community Liaisons
• Proof of Freedom from Tuberculosis for Instructors and
Community Liaisons
*Contracts will not be executed without these
items. The program cannot begin without an
executed contract, nor can payment be
made.
23
After School Matters –
Proof of Insurance
Organizations are required to have the following minimums:
• Commercial General Liability - $1,000,000
• Worker’s Compensation and Employer’s Liability $500,000
• Professional Liability - $2,000,000
• Automobile Liability - $1,000,000
After School Matters, Inc.
(66 E Randolph Chicago, IL 60601)
must be named as additionally insured.
24
After School Matters –
Contract Administration
To implement the program, organizations are expected
to:
•
•
•
•
Purchase supplies and equipment
Pay instructors
Front monies for aforementioned program expenses
Track expenses on Microsoft Excel template provided
with contract
• Submit teen documents and sign-in sheets at the end of
the program
Reimbursements will be made only for items and
amounts on the approved program budget (sent with
25
the contract).
Request for Proposal
Info Session
Q&A
26