Minutes of the Calvert Green Parish Council Meeting held on Tuesday 7th July 2015
1. ATTENDANCE AND APOLOGIES
PRESENT: Cllr Brian Pethick (Chair), Cllr Phil Gaskin, Cllr Marie Swan, Cllr Carl Blakeley
Clerk
APOLOGIES: Cllr MacPherson
MEMBERS OF THE PUBLIC: 8
2. DECLARATION OF INTERESTS
ACTION
None declared
3. MINUTES – TO APPROVE THE MINUTES OF THE LAST MEETING
These were agreed and signed as a true record of the meeting held on 13TH May 2015
4. FEEDBACK FROM MEETINGS/FORUMS ATTENDED SINCE LAST MEETING:
None that would not be covered in forthcoming items
5. APPOINTMENT OF NEW PARISH CLERK
Two interviews have been held and one is to be held. A decision will be made in the next
few days.
6. STANDING ORDERS POLICY
This had been reviewed by the Parish Council and agreed
7. FINANCIAL REGULATIONS POLICY
This had been reviewed by the Parish Council and agreed
8. RISK MANAGEMENT POLICY AND RISK ASSESSMENT POLICY
This had been reviewed by the Parish Council and agreed
9. REVIEW AND CONFIRMATION OF INSURANCE COVER IN RESPECT OF ALL
INSURED RISKS
This had been reviewed by the Parish Council and agreed
11. CORRESPONDENCE
a)
The PC had deferred a letter received from Twyford School requesting a clothes
bank bin be located in the Hall car park. It was agreed that at this point in time
with pending construction works for the Hall development the PC were unable to
approve this at the moment. This could be reviewed once the Hall was
completed.
Clerk to
write to
resident
with
decision
b) Grendon Schoolchildren had made posters to campaign for dog owners to clean
up after their dog. These were distributed among residents.
12. DAVID WILSON HOMES UPDATE AND CORES RELOCATION
An update was given following on from correspondence received from DWH. The shop
units have now been sold. DWH and PH have been in discussion regarding a site to the
west of Calvert Green. The pre-planning advice is to be submitted to seek advice from
AVDC. The Neighbourhood Plan would be useful for this, but would take in the region of
4000 hours to prepare. Cllr Gaskin confirmed that DWH had agreed to engage with the
Parish Council and community when these were drawn up, but have not done so. The PC
has been asked by DWH to provide a ‘wish list’.
Clerk to contact DWH reminding them they promised a public meeting in the Hall for the
community to ask questions and give them feedback on what they wanted. Persimmon
homes should also be contacted regarding the cabling for Gigaclear for the Steeples
Development.
Clerk to
write to
DWH
13. COMMUNITY PROJECT PROGRESS (previously agreed)
a) Path between the four villages – the PC had previously agreed to go ahead with
the feasibility study but exclude Steeple Claydon
b) Broadband – Gigaclear are confident they are coming to CG. The guy who deals
with the roll out will arrange a public meeting to generate interest. They have had
85/86 register on the website. They also have permission for fibre optic cables
trunking. Hopefully in the next month or two this should start moving. They have
agreed they will go straight from meeting with residents to installation which
should hopefully be by the end of the year. Gigaclear have confirmed they will be
speaking with DWH regarding trunking for the Steeples.
Village Networks have confirmed they are waiting for Vodafone and BT to install
fibre optic at Westcott; this should be complete by the first week in September.
BT has said that the community funding for them to roll out broadband would be
between £25k and £45k.
14. PROPOSED COMMUNITY PROJECTS – TO APPROVE PROJECTS AND
SPENDING
a) Neighbourhood Plan – Cllr Swan has been working on this. Cllr Pethick has been
in touch with the Steeple Claydon doctors regarding future medical needs for
development of the village. We need to look at the overall needs of the village for
the next 10 years. We also need to look at what is around us and who owns what
land. This needs to be done before we apply for any funding.
b) Location of bus stops – no further response despite three mails from BCC
chasing this.
.
15. HS2
Cllr Gaskin confirmed the Select Committee had visited Calvert on 26th June and there
had been a good attendance. They started at the FCC facility, where FCC made the point
of their fear of moving the gantry towards Calvert Green and become a statutory
nuisance. They had put a balloon on top of the present gantry to demonstrate how high it
would become with their proposed move. The area next to the bridge was also to become
another maintenance depot, and the field opposite will have 1.2 – 2 million tonnes of
excavated tunnel waste deposited on it. It soon became apparent to the Select
Committee the impact HS2 will make to us. BBOWT also did a presentation on the effect
this will have on the wildlife. 3 MPs turned up from the Select Committee, and it was
confirmed we did have the biggest turnout. The MPs did not interact with residents but
they did with the Petition Committee. We now await our petition date at Westminster.
Clerk to
confirm
this with
Paul
Hodson
There is no limit on the time. One resident at this point thanked Cllr Gaskin for all his time
and effort on the HS2 petition.
16. LANDFILL
Current tipping in pit 4 will continue for the next 8-12 months. Rail deliveries are still
Monday to Friday 3 per day. Two thousand trees have been planted over the spring. 40
gas wells have been connected and there may be more drilling at the end of the summer.
Odour complaints received were 12 for 3 incidents. A planning permit for pit 6 to change
from waste pit to qualifying materials has been granted. HS2 could also put their spoil in
there. HS2 are looking to use the road through Brackley Lane which has also been raised
in the petition.
17. PLANNING APPLICATIONS
Dunsty Hill Farm – revised application has been submitted to demolish rear extension and
replace with part single storey with lantern roof lights and part two storey rear extension;
raised platform with balustrade to front entrance to Dunsty Hill Farmhouse and detached
double garage. This was signed with no objections
4 Cotswolds Way – Removal of existing walkway, erection of single storey side extension,
two storey side/front extension linking to existing garage with first floor within roof
structure, first floor extension within raised roof over garage, two south facing dormer
windows and four north facing roof lights. This was signed with no objections
18. SUMMARY OF SPEND AND APPROVAL OF ITEMS PER SCHEDULE
The summary of spend had been circulated there is a balance in the current account of
£15,695.10 and £57,808.34 in the high interest account.
The Parish Council also agreed to transfer £10,000 from the High Interest Account to the
current account. Clerk to arrange. This was PROPOSED by Cllr Gaskin and
SECONDED by Cllr Blakeley.
Now a lease is in place for the Hall, the CGCA had asked if the PC would be able to pay
them for the use of the Hall.
£
50% contribution to Play Around the Parishes 2015
Alan Lambourne External audit 2014/15 accounts
K Isaacs stickers for wheelie bins
Clerk Pay May
Postage stamps and audit return
HMRC clerk pay May
Jason Cleeve hall painting
North Bucks Planning consortium annual membership
Greenbarnes Ltd Notice board
P Davies verge cut 1/6
P Davies plants for signs top of Cotswolds Way
P Davies verge cut 15/6
G Millard repairs to Hall
Clerk June Pay
200.00
31.04
351.00
254.40
16.09
63.60
1200.00
20.00
2794.09
200.00
120.00
200.00
87.05
237.50
Clerk to
arrange
£10k
transfer
to
current
account
from
High
Interest
account
HMRC clerk pay June
Verge cut P Davies 29/6
Espresso architects S1 payment for Hall
Oak park alarms 2015/16 maintenance on hall alarms
K McMahon Tune up utilities software for PC laptop not functioning
59.38
200.00
2581.74
255.60
29.99
14. DATE AND TIME OF NEXT MEETING
The next meeting will be on Tuesday 1st September 2015 at 8 pm
OPEN FORUM
A resident asked about the footpath around the green being changed to a more usable
one. Apparently the areas had been adopted before the correct footpath had been put in.
Cllr MacPherson to be asked to raise with BCC for a cycle path and Clerk to approach
AVDC to see if it can be changed.
Clerk to
write to
Cllr
MacPher
son and
AVDC