Great Bay Community College
Supplemental Job Description
INCUMBENT:
FLSA: Non-Exempt
EEO-6: 4-44 (Clerical & Secretarial)
CLASSIFICATION: Program Assistant II
IN-HOUSE TITLE:
Admissions Representative
POSITION NUMBER: G2G00011
SOC CODE: 43-1199
CLASSIFICATION CODE: 711000
DATE ESTABLISHED: 4/7/15
DATE OF LAST AMENDMENT: 4/7/15
SCOPE OF WORK: Performs duties relevant to the recruitment of prospective students and
promotes and facilitates the admissions process in the achievement of the college’s enrollment
projections. This position shall report to the Director of Admissions at Great Bay Community College.
ACCOUNTABILITIES:
 Serves as an admissions recruiter for traditional, non-traditional, full and part-time students in all
college programs, with emphasis on ACM (Advanced Composite Manufacturing)
 Coordinates and participates in college sponsored recruitment events that target prospective
students. These shall include Open House, Group Information Sessions, Express Admission Day,
On the Spot Acceptances at High Schools, High School/Adult Education classroom presentations,
community-based events, specific program information sessions and other events.
 Represents the college’s programs at campus visits, high school visits, college fairs, industry
events; provides telemarketing and electronic outreach to prospective students from inquiry
through enrollment to work towards achieving the college’s enrollment goals.
 Develops collaborative working relationships with educational and internal partners such as
Running Start, faculty, high school guidance counselors and teachers and others as identified.
 Conducts informational admissions interviews with prospective students.
 Develops data and reports such as recruitment logs, recruitment reports, prospect lists, student
contact lists, travel schedule, recruiting budget and ordering promotional materials.
 Assists in the preparation and/or revision of informational and promotional materials and forms
related to admissions.
 Participates in the Admissions and Enrollment Services departmental meetings and discussions.
Participates in the design and execution of a comprehensive enrollment management plan with a
focus on recruitment and conversion initiatives.
 Maintains information files on Banner for prospective students. Review admission applications and
recommend appropriate action.
 Assist with day to day operations of ATAC.
 Maintains current knowledge of college programs, services, policies and procedures.
 Complies with all system, college, state and federal rules and regulations.
 Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Education: Associate’s degree from a recognized college or university in business, marketing, public
relations, education, counseling, communications, liberal arts, or related field. Each additional year of
approved formal education may be substituted for one year of required work experience.
Experience: Three (3) years’ experience in sales, marketing, business, and/or education involving
college admissions, recruiting, public speaking and presentations, individual interviewing and/or
providing program information to others. Each additional year of approve work experience may be
substituted for one year of required formal education.
SPECIAL REQUIREMENTS: This position will include evening and weekend hours.
PREFERRED QUALIFICATIONS: Excellent communication and organizational skills. Current MS
Office experience preferred.
Licensure/Certifications: Valid drivers’ license and/or access to transportation.
RECOMMENDED WORK TRAITS: Knowledge of the organization and operations of the
departments or agency section in which position is assigned. Knowledge of current literature in
specialized field of work. Knowledge of modern office practices, procedures and
equipment. Knowledge of English, spelling and arithmetic. Knowledge of the procedures and
practices involved in interviewing. Knowledge of office record keeping and reporting. Knowledge of
the regulations pertaining to departmental programs. Some knowledge of the principles and practices
of public administration. Ability to gather, assemble, correlate and analyze facts and identify existing
or potential problems. Ability to contribute to the development of sound operational
procedures. Ability to make sound judgment in appraising situations and making routine
decisions. Ability to follow specific instructions in gathering facts, data or resources in organizing
required information. Ability to make decisions based upon fact-finding interviews within the
parameters of the rules and policies of the agency. Ability to meet with clients and explain programs
sponsored by the department or agency in which the position is located. Ability to present ideas
clearly and effectively. Ability to establish and maintain effective working relationships with other
employees and the general public. Must be willing to maintain appearance appropriate to assigned
duties and responsibilities as determined by the agency appointing authority.
DISCLAIMER STATEMENT: The supplemental job description lists typical examples or work and is
not intended to include every job and responsibility specific to a position. An employee may be
required to perform other related duties not listed on the supplemental job description provided that
such duties are characteristic of that classification.
SIGNATURES:
The above is an accurate reflection of the duties of my position.
__________________________ ___________________________
Employee’s Name [print}
Employee’s Signature
_______________
Date Reviewed
Supervisor’s Name and Title: Carey Walker, Director of Admissions
The above job description accurately measures this employee’s job duties.
______________________________________
Supervisor’s Signature
_____/_____/_____
Date Reviewed
______________________________________
CCSNH Director of Human Resources
_____/_____/_____
Date Approved