Coordinator, High School Relations

High School Relations Coordinator
Main Campus
Director of Admissions
FLSA: Exempt
LEVEL: 202
DATE: 07/01/13
POSITION SUMMARY: Promote and support academic and career/technical programs through recruitment and
admissions of high school students. Serve as the primary liaison between high school and college personnel.
EDUCATION, EXPERIENCE, and LICENSES/CERTIFICATIONS: A comparable amount of training, education or experience may
be substituted for the minimum qualifications. Community college experience preferred.
Completion of bachelor's degree, two years related experience; must possess a valid driver's license with acceptable
driving record.
ESSENTIAL FUNCTIONS: Employee must be able to perform the following essential functions to the satisfaction of the
employee’s supervisor.
Serve as the primary college liaison between high school and college personnel.
Build and maintain collaborative relationships with high school and technical school administrators, counselors
and teachers.
Assess and respond to the needs of high school students, their families and area high school districts.
Collaborate with faculty and other departments to promote and implement effective recruitment and marketing
strategies for all ECC programs, including Dual Credit and Dual Technical Credit.
Maintain documentation on recruitment activities, prospective students, and outcome achievements; prepare
monthly enrollment reports, annual reports, and regular status updates.
Assess the effectiveness of individual recruitment efforts, supporting continuous quality improvement.
Serve as the point of contact for recruitment and enrollment services provided to area high schools, i.e. testing,
registration, college fairs. Maintain a master high school recruitment/relations calendar.
Work with College faculty, admissions, financial aid and counseling staff to assure a smooth transition for
prospective students from inquiry to enrollment.
Represent the college at programs for the high school market and encourage students to consider attending ECC
upon graduation.
Assist high school students in determining college goals.
Update and maintain annual High School Directory.
Set up and staff promotional booths, exhibits, and displays at high school and community events.
Support and promote all college recruitment events and serve on planning committees as necessary.
Assist Admissions with new student intake and respond to requests from prospective students.
Facilitate visits, campus tours, and personal contacts between program faculty and prospective students.
Participate in College committees and professional organizations, as appropriate, and assist with new student
Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques,
and standards in a safe manner with minimal supervision.
LEADERSHIP AND COMMUNICATION SKILLS: Ability to communicate effectively in a tactful and courteous manner with
a variety of people, including students, employees, faculty, and the general public; ability to manage interpersonal
conflict situations requiring tact, diplomacy and discretion;
effective customer service skills, ability to interact
effectively with diverse student populations and a wide variety of co-workers; possess strong presentation,
interpersonal, and organizational skills; comply and enforce policies, procedures, and instructions; responsible for shortterm and long- term planning within a department or division; ability to communicate through negotiation and
consensus building to exchange ideas, information, and opinions or develop decisions, conclusions, or solutions; ability
to communicate effectively verbally and written to work with a diverse workforce and student population to prioritize
and delegate projects, exchange ideas, information and opinions effectively with others to formulate policies and
programs and/or arrive at decisions, conclusions or solutions.
DECISION-MAKING and ANALYTICAL SKILLS: Apply principles of logical thinking to define problems, collect data,
establish facts, and draw valid conclusions; ability to make administrative/procedural decisions and judgments.
College: Ability to perform all essential functions using safe work methods and following safety regulations relating
to job; knowledge of the Family Educational Rights and Privacy Act (FERPA); knowledge of college policies,
procedures, and practices; ability to accurately perform mathematical calculations; ability to apply common sense
understanding to carry out instructions furnished in written, oral, and diagram form.
Departmental: Ability to interpret policy and establish methods and procedures for acquiring, installing, testing,
operating, or repairing machinery or technology systems; knowledge of department policies, procedures, and
practices with the ability to answer work related questions; and/or interpret and apply these guidelines correctly in
various situations; ability to plan, organize and implement assigned responsibilities and to work well under pressure
to meet deadlines; ability to handle confidential material judiciously; excellent organizational, analytical and
planning skills; knowledge of career and technical education programs; ability to develop collaborative relationships;
ability to read and interpret departmental documents; ability to write routine reports and correspondence.
EQUIPMENT AND SOFTWARE: Utilize current College and/or department information technology including but not
limited to, Microsoft Office, Outlook, Datatel, ImageNow, etc.; office machines such as telephones, fax machines, or
PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be
met by an employee to successfully perform the essential functions of this job.
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions;
extended periods of time viewing computer monitor. The employee may be required to work or meet in the evenings
and/or on weekends. The employee may be required to travel out-of-state as well as locally to participate in meetings,
conferences, and other activities related to the operations of the colleges.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for
prolonged periods of time; to lift, carry, push, and/or pull up to 30 lbs; to operate office equipment requiring repetitive
hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange
Vision: See in the normal visual range with or without correction.
I have read and reviewed the above job description with my immediate supervisor.
Employee Signature/Date
Supervisor Signature/Date
DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by
employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all
duties, responsibilities and qualification required of employees assigned to the job.