THIRD QUARTER PERFORMANCE EVALUATION REPORT
OF THE WORCESTER BULK WATER SUPPLY PROJECT
WCR005
BREEDE VALLEY LOCAL MUNICIPALITY
WESTERN CAPE
CHIEF DIRECTORATE: BULK INFRASTRUCTURE PROGRAMME
PERIOD: 1 OCTOBER 2014 – 31 DECEMBER 2014
i
REGIONAL BULK INFRASTRUCTURE GRANT PROGRAMME
31 DECEMBER 2014
TABLE OF CONTENTS
1
2
INTRODUCTION ............................................................................................................. 1
BACKGROUND TO THE PROJECT .............................................................................. 1
2.1 Project description .................................................................................................... 1
2.2 Project History .......................................................................................................... 2
2.3 Project concept, design and plan .............................................................................. 2
2.4 Start date duration of the programme........................................................................ 3
2.5 Funds previously allocated to the project .................................................................. 4
3 PROGRESS TO DATE ................................................................................................... 4
3.1 Milestones ................................................................................................................ 5
3.2 Implementation of the approved business plan ......................................................... 5
3.3 Schedule of work and phasing of the activities .......................................................... 5
3.4 Capacities dedicated to the programme .................................................................... 7
3.5 Key challenges within the project and not management ............................................ 7
4 PROJECT RESULTS AND BENEFICIARIES ................................................................. 8
4.1 Outcomes and outputs .............................................................................................. 8
4.2 Beneficiaries and project results ............................................................................... 8
4.3 Jobs created ............................................................................................................. 8
5 CONCLUSIONS/ LESSONS LEARNED ......................................................................... 8
5.1 Main successes and failures of the project to date .................................................... 8
5.2 Ownership and sustainability of infrastructure works ................................................. 9
6 RECOMMENDATIONS ................................................................................................... 9
ANNEXURE B: LIST OF VILLAGES EXPECTED TO BENEFIT ......................................... 11
ANNEXURE C: DETAILS OF CONTRACT .......................................................................... 12
ANNEXURE D: PROJECT SCHEDULE .............................................................................. 13
ANNEXURE E: DETAILS OF JOB OPPORTUNITIES ......................................................... 14
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REGIONAL BULK INFRASTRUCTURE GRANT
1
31 DECEMBER 2014
INTRODUCTION
In terms of Section 10(7)(b) of the Division of Revenue Act No 10 of 2014 (DORA) as
promulgated in Government Gazette No 37595 dated 26 April 2014, the transferring
national officer must submit an annual performance report for Schedule 6 within 45 days
after the end of each quarter.
The Regional Bulk Infrastructure Grant (RBIG) is a Schedule 6 indirect conditional grant
for the benefit in kind of municipalities.
The objective of this Report is to provide a performance evaluation report covering the
3rd quarter of RBIG funded projects, in compliance with the DORA. The objective of this
evaluation was to determine whether the progress on the project is commensurate with
the expenditure to date as well as to determine whether the project is still on course in
terms of the original planning.
This performance evaluation report, covering quarter 3 of the 2014/15 fiscal year is for
the Worcester Bulk Water Supply, one of the Regional Bulk Infrastructure Grant projects
currently being implemented by the Breede Valley Municipality in the Western Cape
Province, with Department of Water and Sanitation (DWS) as funder, and Breede Valley
Municipality as co-funder.
2
BACKGROUND TO THE PROJECT
2.1
Project description
The primary focus is to augment current bulk water supply within the Breede Valley
Local Municipality, located in the Cape Winelands District Municipality in the Western
Cape.
The Breede Valley Municipality provides services to an area of approximately 3 833
square km. Besides the town (urban, commercial and industrial) the land in the municipal
area is predominately used for agriculture and also includes 23% mountainous
topography. The main town is Worcester and other small towns are De Doorns, Touws
River and Rawsonville.
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REGIONAL BULK INFRASTRUCTURE GRANT
31 DECEMBER 2014
The GPS co-ordinates of the project are 33˚ 43’ 29.24”S/ 19˚ 20’ 51.34”E. The project is
situated in the Breede water management area.
2.2
Project History
The Breede Valley Municipality in March 2006 appointed Ninham Shand to investigate
the Bulk Water Supply to towns of Worcester, Rawsonville, De Doorn and Touws River.
The investigation was completed in April 2007. Aurecon Group (formerly Ninham
Shand) was subsequently appointed to summarise and expand on the findings in regard
to Worcester and Rawsonville.
2.3
Project concept, design and plan
Worcester is the commercial and administrative centre for the Breede Valley Municipal
area. The bulk water for the town is obtained from the Stettynskloof supply scheme
which is located 30 km south west of Worcester on the Hosloot River. The capacity of
the Stettynskloof scheme is 5 000 Ml/day and a lime CO2 stabilisation at the same site.
A 32 km steel pipeline of 580/660/813 mm OD was provided to deliver stabilised water to
the town.
Due to growing demands, the Stettynskloof Dam was raised in 1981 to increase capacity
to 15 000 Ml/day. During 1989/1990, approximately the first 6 km of the delivery
pipeline was duplicated, a bypass was provided around the Pakkraal Hill and a booster
pump station was provided on the north eastern side of the Breede River to increase the
peak delivery rate from 39 to 52 Ml/day. Various other improvements were also carried
out at this time, including improvements to the treatment works and installation of the
telemetry system.
Fairy Glen Dam is located about 8 km from the town, in the BranDWStch Mountains. It
was built in 1983 and has a storage capacity of 516 Ml. Although the capacity is limited,
this dam is able to supplement peak supply to Worcester to a limited extent when the
Stettynskloof pipeline is unable to meet the peak demands. It also supplies water to
higher lying consumers and is available as an emergency backup to the Stettynskloof
system.
The area of supply will be the Rawsonville and Worcester.
Upgrading of the bulk water supply from Stettynskloof Dam to Worcester.
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REGIONAL BULK INFRASTRUCTURE GRANT
31 DECEMBER 2014
The components of the project comprise:
a)
b)
c)
2.4
Phase 1: Duplication of the bulk water supply pipeline from Stettynskloof Dam.
The pipeline starts from a take-off after the Stettynskloof Dam and is
approximately 5,5 km steel pipeline;
Phase 2: This Contract provides for a new 250 mm diameter ductile iron gravity
pipeline, approximately 6 000 m long connecting the existing Rawsonville
reticulation network to a proposed 2 Ml reservoir. The contract further provides
for a connection from the existing Stettynskloof pipeline to the new 2 Ml
reservoir, valve chamber structures, road and bridge crossings and an access
road to the reservoir, and
Phase 3: Augmentation of the Stettynskloof Supply Pipeline – Booster Pump
station: Additional pump set (Mechanical & Electrical Works).
Start date duration of the programme
The contract details are mentioned below:
Contractor (Phase 1)
:
Augmentation of the Stettynskloof Supply Phase 1
Contract start date
:
11 May 2012
Time for completion
:
10 Months
Contract completion date
:
05 April 2013
Time extension granted
:
161 working days
Completion extension
:
22 November 2013
The Municipality notes that due to the extension of time for the completion of the works
the budget implication amounts to R1,137,017.70.
Contractor (Phase 2a)
:
Contract start date
Time for completion
Contract completion date
Time extension granted
Revised completion date
Completion date
:
:
:
:
:
:
Rawsonville water Supply Pipeline and 2 Mℓ
Reservoir
01 March 2013
8 Months
09 November 2013
Nil
N/A
10 February 2014
Contractor (Phase 2b)
Contract start date
Time for completion
Due completion date
Time extension granted
Completion date
:
:
:
:
:
:
Augmentation of the Stettynskloof Supply Phase 2
02 May 2013
12 Months
2 May 2014
5 days (working days)
31 October 2014
Contractor (Phase 3)
Contract start date
Time for completion
Due completion date
Time extension granted
Revised completion date
Anticipated completion date
:
:
:
:
:
Augmentation of Booster Pump Station
8 July 2014
60 weeks
8 September 2015
None
8 September 2015
8 September 2015
:
:
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REGIONAL BULK INFRASTRUCTURE GRANT
2.5
Contractor (Phase 4)
:
Contract start date
Time for completion
Due completion date
Time extension granted
Revised completion date
Anticipated completion date
:
:
:
:
31 DECEMBER 2014
Augmentation of Stettynskloof Water Treatment
Works
21 January 2015 (to be finalised)
30 weeks
21 August 2015 9to be finalised)
None
21 August 2015
21 August 2015
:
:
Funds previously allocated to the project
The total project cost is R190,585,200 and the planned completion date of the project is
at the end of 31 May 2016.
Table 1 indicates the RBIG funding that was made available to the project during the
past financial years.
Table 1: Funding to date
Approved
budget
amount
2010/11
2011/12
2012/13
2013/14
2014/15
Total
R800,000
(Feasibility
Study)
R300,000
R19,034,784
R 33,385,496
R 10,078,000
R63,598,280
The project is funded as follows:



Local Municipality (MIG)
Regional Bulk Infrastructure Grant
Other funding
TOTAL PROJECT BUDGET
3
: R 27,670,000.00
: R 66,700,000.00
: R 96,488,200.00
: R190,585,200.00
PROGRESS TO DATE
The people mentioned below attended the site meeting and conducted the performance
evaluation on 16 January 2015:



P Sihlali
L Guqa
J Steyn
DWS Regional
DWS Regional
Breede Valley Municipality
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REGIONAL BULK INFRASTRUCTURE GRANT
3.1
31 DECEMBER 2014
Milestones
Name of Organization
compiling/ developing
Planned date for completion
FS/IRS/Design/EIA
Date FS/IRS/Design
/EIA approved
Feasibility Study
Aurecon Group
Completed
Completed
Implementation Readiness
Study
Aurecon Group
Completed
Completed
Preliminary Design
Aurecon Group
Completed
Completed
KHULA Environmental
Completed
Completed
Financial Funding Plan
Aurecon Group
Completed
Completed
Design
Aurecon Group
Completed
Completed
Product
EIA
WUL
Operation and Maintenance
Plan
3.2
Implementation of the approved business plan
The Breede Valley Municipality has appointed Aurecon Consulting engineers to provide
professional services and manage the implementation of the project. The Breede Valley
Municipality has also appointed WK Construction, JVZ and Viking Pony Africa Pumps t/a
Tricom Africa as contractors for the construction of phase 1, phase 2a and b and phase 3,
respectively.
The details of the contracts are contained in Annexure C.
3.3
Schedule of work and phasing of the activities
The overall progress is:





Phase 1:
Phase 2a:
Phase 2b:
Phase 3:
Phase 4
100%
100%
100%
35%
5%
Progress on Phase 1 (Augmentation of the Stettynskloof Supply Line)
This Contract provides for the Construction of a new 700 mm diameter pipeline and a new
800 mm diameter pipeline, approximately 2,5 and 3,0 km long respectively, including
associated valve chambers and repairs to the existing Stettynskloof pipeline. Both
sections of the pipeline will be laid parallel to existing 580 mm and 600 mm diameter pipe
lines. The contract further provides for access road re-alignment and slope stabilization.






Site clearance
Pipe pedestals
Install AG pipe
Pipe installation below ground
Pipe work in Chambers
Construct Chambers
100%
100%
100%
100%
100%
100%
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REGIONAL BULK INFRASTRUCTURE GRANT



31 DECEMBER 2014
Misc. Concrete
Repairs to existing pipeline and structures
Finishing
100%
100%
100%
Completion certificate has been issued to the contractor with snag list to be finalised.
Progress on Phase 2a (Rawsonville Water Supply Pipeline and 2 Ml Reservoir)
This Contract provides for a new 250 mm diameter ductile iron gravity pipeline,
approximately 6 000 m long connecting the existing Rawsonville reticulation network to a
proposed 2 Ml reservoir.








Site establishment
Site clearance
Pipe installation below ground
Pipe work in Chambers
Construct Chambers
Misc. Concrete
Reservoir construction
Finishing
100%
100%
100%
100%
100%
100%
100%
100%
Progress on Phase 2b (Augmentation of the Stettynskloof Supply Line)
This Contract provides for the Construction of a new 800 mm diameter pipeline,
approximately 6,2 km long, including associated valve chambers and repairs to the
existing Stettynskloof pipeline. The pipeline will be laid parallel to existing 660 mm
diameter pipeline. The Contract further provides for the replacement of the existing
emergency line form the Holsloot River.
Progress in the reporting period is as follows:








Site clearance
Pipe pedestals
Install AG pipe
Pipe installation below ground
Pipe work in Chambers
Construct Chambers
Miscellaneous
Finishing
100%
100%
100%
100%
100%
100%
100%
100%
Progress on Phase 3 (Augmentation of the Stettynskloof Booster Pump Station)
This Contract provides for the electrical and mechanical upgrading of the existing booster
pump station. This contract was awarded on 8 July 2014. Contract period is 60 weeks.
The anticipalted due completion date is 8 September 2015. Finalization of delivery of
imported material may have an impact on the anticipated due completion date.
Progress on Phase 4 (Augmentation of the Stettynskloof Water Treatment Works)
This Contract provides for the electrical and mechanical upgrading of the existing water
treatment works at Stettynskloof Dam. The work shall include the following;
a)
The addition of a rotary drum screen with a screw conveyor and connecting
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REGIONAL BULK INFRASTRUCTURE GRANT
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
31 DECEMBER 2014
pipework
Pipeline from the drum screen sump to the stabilization plant
Replacement of two lime dosing systems
Compressed air supply system
Reverse jet filtration system
New LV Motor Control Centre (MCC)
Small power and lighting refurbishments, including new DB
New programmable logic controller (PLC), including housing in a new PLC panel,
I/O, HMI, UPS and programming of PLC.
Modifications of the existing SCADA software and WTP mimics at the Municipal
SCADA station.
Minor building works to the water treatment building
As-built drawings
Operation and Maintenance Manual.
Signage, testing, commissioning and training.
This contract was awarded on 10 December 2014. Contract period is 30 weeks. The
anticipalted due completion date is 21 August 2015. Finalization of delivery of imported
material may have an impact on the anticipated due completion date.
3.4
Capacities dedicated to the programme
The project is managed by the Department of Water and Sanitation, jointly through the
Regional Bulk Infrastructure Programme and coordinated by the DWS Regional Office in
Region.
The capacities dedicated to the project are as follows:






3.5
Funder: Department of Water and Sanitation and Breede Valley Municipality
Implementing agent: Breede Valley Municipality
Operation & Maintenance: Breede Valley Municipality
Consulting Engineer: Aurecon
Contractor (current): WK Construction
Contractor (current): JVZ Construction Joint Venture
Viking Pony Africa Pumps t/a Tricom Africa
Key challenges within the project and not management
a)
b)
c)
d)
e)
Importing of materials (i.e. pipes, pumps, electrical equipment, etc.): The suppliers
that met the specifications for the supply of the materials were not locally available
and the materials had to be ordered overseas.
Stakeholder consents: Dealing with stakeholders as the pipeline passes through
their properties and the haulage of the material to the site passes through their
premises and storage. Some of the pipeline will be passing through the informal
settlement and the councillor will have to negotiate with the informal settlement
dwellers.
Access to site to lay pipes: The provision of a road for the bringing in the pipes
where they will be installed as the topography was mountainous where the
contractor was installing the pipeline.
External approval processes: The Record of Decision was obtained on time for the
project but there was a change in the position of the reservoir which required
amendment to the Environmental Impact Assessment to Environmental Affairs.
National labour strikes during September 2013 and August / September 2014.
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REGIONAL BULK INFRASTRUCTURE GRANT
4
PROJECT RESULTS AND BENEFICIARIES
4.1
Outcomes and outputs
31 DECEMBER 2014
Currently the expected outcomes and outputs are on track for the phases under
construction. Planning phase has been completed. Phases 1, 2A and 2b are completed.
Phases 3 and 4 are where the focus of activities is at this stage.
4.2
Beneficiaries and project results
The bulk pipeline project is aimed at eradicating all water backlogs at the towns of
Worcester and Rawsonville. When completed, the project will provide water services to
over 146,050 people within the service area. The completion of the project will also ensure
the delivery of sustainable basic water services, the enhancement of economic
development towards achieving the national services target by 2014, the objectives of
water for growth and development, employment and redistribution.
The communities and households expected to benefit are captured in Annexure B.
4.3
Jobs created
Phase 2 will be employing more labourers from the local community as the pipeline will be
laid in a very confined space in which machinery might be difficult to manoeuvre.
Table for the employment attached as Annexure E.
In this reporting period October – December 2014, no new jobs were created. For the
entire project period since inception 53 jobs have been created.
5
CONCLUSIONS/ LESSONS LEARNED
5.1
Main successes and failures of the project to date
a)
b)
c)
d)
e)
The municipality is eagerly awaiting the completion of the project as it will resolve
the long standing issues on the demand for the towns.
Phase 1 of the project could not maximise labour intensive as the majority of the
pipeline was above the ground and huge pipes that could not be lifted by hand
which resulted in maximum use of the machinery.
There were good relations with some of the farm owners as some of the material
that was excavated was used to fill the farmer’s quarry which turned out to be much
cheaper to the municipality. The materials that were used during the construction
was stockpiled in one of the farmer’s property and rented by the contractor.
The Record of Decision was received on time for the amendment to the EIA
submitted to DEADP.
The location of the suppliers led to the late delivery of the pipes for the Phase 1 of
the project. The pipes for the Phase 2 of the project were ordered on the 15 May
2013 and the contractor anticipates delivery after 2 months as they are ordered
overseas. In the meantime the contractor has commenced with the construction of
the reservoir whilst waiting for the delivery of the pipes.
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REGIONAL BULK INFRASTRUCTURE GRANT
5.2
31 DECEMBER 2014
Ownership and sustainability of infrastructure works
The Breede Valley Local Municipality is the Implementing Agent and is the owner of the
infrastructure. The municipality is currently operating the existing Bulk Water Supply and
will continue to so with the upgraded pipeline and reservoir.
Breede Valley Municipality has a good record in maintaining the existing treatment works
and DWS is satisfied that they will be able to maintain the upgraded Bulk Water Supply.
Breede River Valley will budget for O&M appropriately.
No new risks have been identified.
6
RECOMMENDATIONS
It is recommended that:

The project continues to be implemented as it will ensure water security to the
municipality.
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REGIONAL BULK INFRASTRUCTURE GRANT
ANNEXURE A: PROJECT IMPLEMENTATION PHOTOS
31 DECEMBER 2014
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REGIONAL BULK INFRASTRUCTURE GRANT
31 DECEMBER 2014
ANNEXURE B: LIST OF VILLAGES EXPECTED TO BENEFIT
The bulk pipeline project is aimed at eradicating water backlogs of at the towns of Worcester
and Rawsonville. When completed, the project will provide water services to over 146,050
people within the service area.
Area
Community/ Village
Breede Valley Municipality
Worcester (Wards 6 to 18 and 21)
Breede Valley Municipality
Rawsonville (Wards 19, 20)
No. of households
(social component)
41 486 (17 424)
959 (402)
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REGIONAL BULK INFRASTRUCTURE GRANT
SEPTEMBER 2014
ANNEXURE C: DETAILS OF CONTRACT
CONTRACT
AWARD /
START
DATE
PLANNED
COMPLETION
DATE
ACTUAL
COMPLETION
DATE
EXPENDITURE
AS AT
DECEMBER
2014
%
COMPLETION
CONTRACT NO. AND NAME
CONTRACTOR
CONTRACT
VALUE
(incl. VAT)
BV 187 Augmentation of the
Stettynskloof Supply Pipeline
WK Construction
(Pty) Ltd
R 35,220,000
11 May
2012
28 July 2013
22 November
2013
R42,357,164
100%
BV 232 Rawsonville Water
Supply Pipeline and 2Ml
Reservoir (Phase 2A)
JVZ Construction
R 17 600 829
01 March
2013
Nov 2013
10 February
2014
R19,063,028
100%
BV 250 Augmentation of the
Stettynskloof Supply Pipeline
(Phase 2B)
JVZ Construction
R44 698 551
02 May
2013
30 October
2014
N/A
R 41,634,556
100%
BV 322 Augmentation of
Stettynskloof Booster Pump
Station
Viking Pony Africa
Pumps t/a Tricom
Africa
R 8 673 378
8 July 2014
8 September
2015
N/A
R 2,209,739
35%
BV 363 Augmentation of
Stettynskloof Supply
Pipeline- Water Treatment
Works Upgrade
M.A.N.
Engineering
Services
R 11,296,964
21 January
2015
21 August
2015
N/A
R0
0%
NOTE:
Retention monies withheld have been included as expenditure.
All figures include 14% VAT.
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REGIONAL BULK INFRASTRUCTURE GRANT
SEPTEMBER 2014
ANNEXURE D: PROJECT SCHEDULE
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REGIONAL BULK INFRASTRUCTURE GRANT
SEPTEMBER 2014
ANNEXURE E: DETAILS OF JOB OPPORTUNITIES
Stettynskloof Phase 2
Summary of Decent Job Opportunities
Decent job
opportunities for
people employed at
various occupational
levels: Decent = Full
time for at least 5
months or more
Decent job opportunities for the financial year 2014/15
Adult Men
Perso
Actual cost
n
on job
Days
opportuniti
es
No
Adult Women
Person Actual
Days
cost on
job
opportun
ities
No
Youth Men
Perso
Actual
n
cost on
Days
job
opportun
ities
No
No
Youth Women
Perso
Actual
n
cost on job
Days
opportuniti
es
Disabled
Pers Actual
on
cost on
Day
job
s
opportun
ities
No
TOTAL
Perso
Actual
n
cost on
Days
job
opportunit
ies
No
Clerical Ongoing
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
Clerical New
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
22
1802
R 267 445
0
0
R0
0
0
R0
0
0
R0
0
0
R0
22
1802
R 267 445
Labourers New
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
Managerial Ongoing
0
0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
Managerial New
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
Semi-Skilled Ongoing
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
Semi-Skilled New
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
Skilled Ongoing
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
Skilled New
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
Supervisor Ongoing
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
Supervisor New
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
Other Ongoing
0
0
R0
0
0
R0
1
70
R0
0
0
R0
0
0
R0
0
0
R0
Other New
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
0
0
R0
22
1802
R 267 445
0
0
R0
0
0
R0
0
0
R0
0
0
R0
22
1802
R 267 445
0
0
0
0
0
0
0
0
0
0
R0
0
0
R0
0
0
R0
Labourers Ongoing
TOTAL Ongoing
TOTAL New