SOUTH AFRICAN BROADCASTING CORPORATION SOC
LIMITED
TENDERERS ARE REQUIRED TO TREAT THE DETAILS OF
THIS RFI ENQUIRY AS CONFIDENTIAL.
REQUEST FOR INFORMATION (RFI)
RFI NUMBER:RFI/3HDOB/15/04
RFI TITLE: 3X HD OB Units
Address:
SABC Auckland Park
Cnr Henley and Artillery Road
Auckland Park
2006
Telephone:
011 714 4764
Contact Person:
Mimi Lushaba
Tender office Supervisor
lushabam@sabc.co.za
RFI Number: RFI/3HDOB/15/04
RFI Title: 3X HD OB Units
EXPECTED TIMEFRAME
TENDER PROCESS
EXPECTED DATES
RFI Issue Date
2015/05/08
Available on SABC Internet
2015/05/08
Briefing Session
N/A
RFI Closing Date
2015/05/22
The Corporation retains the right to change the timeframe whenever necessary and for whatever
reason it deems fit.
REQUIRED DOCUMENTS (OPTIONAL)
1) Valid Tax Clearance Certificate
2) Valid TV Licence (Company’s and all Directors)
3) Valid BBBEE Certificate (from SANAS affiliated Agency)
4) Company Registration Document
5) Shareholders’ certificates
CONTACT DETAILS OF THE BIDDER:
Company Name: _______________________________________________
Physical Address: ________________________________________________
____________________________________________
Contact person:
Name
: ______________________________________________
Telephone
: ______________________________________________
Mobile
: ______________________________________________
Fax
: _______________________________________________
E-mail address: _______________________________________________
2
RFI Number: RFI/3HDOB/15/04
RFI Title: 3X HD OB Units
REQUEST FOR INFORMATION (RFI) FOR THE 3X HD OB Units
1.
Background
SABC requires information on the latest technology installed in their OB vehicles. We require
both information and pricing for budgeting purposes. We have drafted the specifications as we
would like to go on the RFP, however we may have missed some newer technologies that exist
out there, so we request suppliers to advise on any information that we might have omitted.
2.
Requirements
2.1. Requirements for OB2 and OB5 scanner
Above is an example to the type of OB units envisaged1.
EACH OB unit to have the following
Chassis:
Single expander (to expand to left side of truck)
Double rear axle
Rigid chassis (none articulating)
Exterior dimensions to be maximum allowable legally for SA
Mercedes Benz
Video:
Format: UHD or 720p/1080i HD
1x Sony MVS8000X or similar
1x DVE (2 chanel)
3
RFI Number: RFI/3HDOB/15/04
RFI Title: 3X HD OB Units
Cameras: 12 total
3x studio mode supermotion
9x ENG mode standard motion
Headsets:
9x single muff camera headsets DT 290 or similar
6x dual muff camera headsets DT280 or similar
9x single muff beltpack headseds
4x dual muff beltpack headsets
6x commentary headsets
15x noise cancelling headsets
Lenses: 15 total (all 2/3 inch & to have image stabilisers & 2x extender)
3x 86:1 studio (box) lenses supermotion with full servo system
3x 40:1 ENG lenses standard motion with full servo system
6x 22:1 ENG lenses standard motion with full servo system
2x10:1 ENG wide angle lenses standard motion with full servo system
1x fish eye lens
Audio:
1x Lawo 36 or similar
2x commentary units
Surround sound monitoring
Professional DVD\CD\MP3 player
Communication:
1x Riedel Artist or similar (64 ports or more)
18x T/B stations (15 internal, 3 external –all with gooseneck mics)
2x ISDN Hybrids
2x GSM Hybrids
6x duplex radio beltpacks
6x duplex cable beltpacks
5 x Kenwood NEXEDGE UHF portable radios with repeater
Record & playback systems:
3x EVS 8 channel XT3 4U with supermotion capability or similar
2x DVD recorders
2x Sony HD XD Cam FDW-1600 or similar
Character generator:
1x Pixel Power Clarity dual channel
Glue:
UHD/HD/SD up-down converters
Aspect ratio converters 16:9 – 4:3
Distributors
4
RFI Number: RFI/3HDOB/15/04
RFI Title: 3X HD OB Units
Embedders/de-embedders
Format converters
Standards converters
2x Matrox I/O boxes
Dual format SPG’s with auto changeover B&B and TLS
Microphones:
4x Cable H/H mics, RE50 or similar
2x Radio H/H mics
4x Earset mics, Countryman E6 or similar
6x Cable lapels
4x Radio lapels
6 x short rifle FX mic
6x long rifle FX mic
Monitoring & control:
Virtual Studio Manager
Floor monitors:
4x 20 inch
Outboard fibre system: (from OB unit to field)
20x Video: UHD/HD/SD/Analogue
30x Audio: 30x analogue
5x Ethernet
2xRS422
2x AES audio
3x Riedel Artist communications stations
2x Glensound commentary units.
The signals must be reversible or bidirectional, the supplier to propose a solution.
The video signals will carry HD, SD or analogue signals for video monitors.
Ability to carry analogue audio for microphones/line levels
Ability to carry AES audio signals
Ability to carry video with embedded audio signals.
Ethernet will be used to transmit data to various equipment.
Camera cables:
1. 30x 300 meter SMPTE Furukawa AWM 21480 Hybrid cables or similar.
2. Each cable to be fitted on each end with a Limo SMPTE 304M connector or similar.
3. Each connector to have dust a cap.
4. Each connector to be fitted with cable sock protector.
5. Each cable sock protector must be:
a. Made of black PVC stabilised 26x22
b. Edged with webbing
c. Fitted with velcro to close
d. Fitted with a brass hook on end of sock
Power:
5
RFI Number: RFI/3HDOB/15/04
RFI Title: 3X HD OB Units
3phase 380V
Accessories:
Solar panel to charge batteries
Pneumatic levelling system (with auto leveller)
Alarm with GSM output capability
Roof mounted dish for set-top box receiver
References:
1) Live Production TV, 2015, CyBC OB5 http://www.live-production.tv/mobile-production/obtrucks/cybc-ob5.html (accessed 12 January 2014).
2.3. Requirements for MPU1D
Above is an example to the type of OB units envisaged1.
6
RFI Number: RFI/3HDOB/15/04
RFI Title: 3X HD OB Units
MPU1D OB unit to have the following
Chassis:
Single rear chassis
Rigid chassis (none articulating)
Exterior dimensions to be maximum allowable legally for SA
Mercedes Benz
Vehicle not to exceed 8 tons rating
Video:
Format: UHD or 720p/1080i HD
1x Sony MVS3016 or similar
1x DVE dual channel
Cameras:
5x ENG mode standard motion
Headsets:
6x single muff camera headsets DT 290 or similar
6x dual muff camera headsets DT280 or similar
9x single muff beltpack headseds
4x dual muff beltpack headsets
6x commentary headsets
6x noise cancelling headsets
Lenses: 15 total (all 2/3 inch & to have image stabilisers & 2x extender)
3x 40:1 ENG lenses standard motion with full servo system
5x 22:1 ENG lenses standard motion with full servo system
2x10:1 ENG wide angle lenses standard motion
Audio:
1x Lawo 36 or similar
2x commentary units
Surround sound monitoring
Professional DVD\CD\MP3 player
Communication:
1x Riedel Artist or similar
7x T/B stations (5 internal, 2 external)
2x GSM Hybrids
6x duplex radio beltpacks
6x duplex cable beltpacks
5 x Kenwood NEXEDGE UHF portable radios with repeater
Record & playback systems:
1x EVS 8 channel XT3 4U
2x DVD recorders
2x Sony HD XD Cam FDW-1600 or similar
Character generator:
1x Pixel Power Clarity dual channel
7
RFI Number: RFI/3HDOB/15/04
RFI Title: 3X HD OB Units
Glue:
UHD/HD/SD up-down converters
Aspect ratio converters 16:9 – 4:3
Distributors
Embedders/de-embedders
Format converters
1x Matrox box
Dual format SPG’s with auto changeover B&B and TLS
Monitoring & control:
Virtual Studio Manager
Floor monitors:
2x 20 inch
Outboard fibre system: (from OB unit to field)
20x Video: UHD/HD/SD/Analogue
30x Audio: 30x analogue
5x Ethernet
2xRS422
2x AES audio
3x Riedel Artist communications stations
2x Glensound commentary units.
The signals must be reversible or bidirectional, the supplier to propose a solution.
The video signals will carry HD, SD or analogue signals for video monitors.
Ability to carry analogue audio for microphones/line levels
Ability to carry AES audio signals
Ability to carry video with embedded audio signals.
Ethernet will be used to transmit data to various equipment.
Camera cables:
1. 15x 300 meter SMPTE Furukawa AWM 21480 Hybrid cables or similar.
2. Each cable to be fitted on each end with a Limo SMPTE 304M connector or similar.
3. Each connector to have dust a cap.
4. Each connector to be fitted with cable sock protector.
5. Each cable sock protector must be:
a. Made of black PVC stabilised 26x22
b. Edged with webbing
c. Fitted with velcro to close
d. Fitted with a brass hook on end of sock
Power:
3phase 380V
Accessories:
Solar panel to charge batteries
Alarm with GSM output capability
3. BRIEFING SESSION
A briefing Session will be held as per the details below:Date: N/A
8
RFI Number: RFI/3HDOB/15/04
RFI Title: 3X HD OB Units
Time: N/A
Venue: N/A
4. EVALUATION CRITERIA
The RFI will be evaluated based on the information received.
The following evaluation criteria will be used in next phase of the tender process.
Evaluation of responses will be done in three major categories, each consisting of several minor
categories and is based on predetermined weightings as follows:



BBBEE Information - (provide BBBEE certificate or a letter from the auditor confirming
your annual turnover)
Price Information - (Detailed Cost Breakdown to be submitted)
Technical Information – (Detailed Technical Solution to be provided)
5. CONSORTIUMS, JOINT VENTURES AND SUB-CONTRACTING REGULATIONS
11.1. SUB-CONTRACTING
11.1.1 A tenderer will not be awarded points for B-BBEE status if it is indicated in the tender
documents that such a tenderer intends sub-contracting more than 25% of the value of
the contract to any other enterprise that does not qualify for at least the points the
tenderer qualifies for, unless the intended sub-contractor is an exempted micro
enterprise that has the capacity and ability to execute the sub-contract.
11.1.2 A tenderer awarded a contract may not sub-contract more than 25% of the value of the
contract to any other enterprise that does not have an equal or higher B-BBEE status
level than the tenderer concerned, unless the contract is sub-contracted to an exempted
micro enterprise that has the capability and ability to execute the sub-contract.
11.1.3 A tenderer awarded a contract in relation to a designated sector, may not sub-contract in
such a manner that the local production and content of the overall value of the contract
is reduced to below the stipulated minimum threshold.
11.2. DECLARATION OF SUB-CONTRACTING
11.2.1 Will any portion of the contract be sub-contracted? YES / NO
11.2.2 If yes indicate:
9

What percentage of the contract will be sub-contracted....................%

The name of the sub-contractor............................................................
RFI Number: RFI/3HDOB/15/04
RFI Title: 3X HD OB Units

The B-BBEE status level of the sub-contractor.....................................

Whether the sub-contractor is an EME
YES / NO
_________________________
_________________
___________
SIGNATURE OF DECLARANT
RFI NUMBER
DATE
__________________________
___________________________________
POSITION OF DECLARANT
NAME OF COMPANY OR TENDERER
6. DECLARATION OF INTERESTS
12.1 Any legal or natural person, excluding any permanent employee of SABC, may make an
offer or offers in terms of this tender invitation. In view of possible allegations of favouritism,
should the resulting tenderer or part thereof be awarded to:
(a) any person employed by the SABC in the capacity of Tenderer, consultant or
service provider; or
(b) any person who acts on behalf of SABC; or
(c) any person having kinship, including a blood relationship, with a person
employed by, or who acts on behalf of SABC; or
(d) any legal person which is in any way connected to any person contemplated in
paragraph (a), (b) or (c),
It is required that:
The Tenderer or his/her authorised representative shall declare his/her position vis-à-vis SABC
and/or take an oath declaring his/her interest, where it is known that any such relationship exists
between the Tenderer and a person employed by SABC in any capacity.
Does such a relationship exist? [YES/NO]
If YES, state particulars of all such relationships (if necessary, please add additional pages
containing the required information):
NAME: …………………………………………………………………………………………………..
POSITION: ……………………………………………………………………………………………..
OFIFICE WHERE EMPLOYED: ………………………………………………………………………
TELEPHONE NUMBER: ……………………………………………………………………………….
RELATIONSHIP…………………………………………………………………………………
12.2 Failure on the part of a Tenderer to fill in and/or sign this certificate may be interpreted to
mean that an association as stipulated in paragraph 1, supra, exists.
10
RFI Number: RFI/3HDOB/15/04
RFI Title: 3X HD OB Units
12.3 In the event of a contract being awarded to a Tenderer with an association as stipulated in
paragraph 1, supra, and it subsequently becomes known that false information was provided in
response to the above question, SABC may, in addition to any other remedy it may have:
recover from the Tenderer all costs, losses or damages incurred or sustained by
SABC as a result of the award of the contract; and/or
cancel the contract and claim any damages, which SABC may suffer by having to
make less favourable arrangements after such cancellation.
_________________________
_________________
___________
SIGNATURE OF DECLARANT
TENDER NUMBER
DATE
__________________________
___________________________________
POSITION OF DECLARANT
NAME OF COMPANY OR TENDERER
7. GENERAL INFORMATION
Contact Persons for Tenderer Queries
Enquiries in respect of this RFI should be addressed to:
Mimi Lushaba – Tender Office Supervisor
Procurement Division,
Radio Park Office Block
Henley Road
Auckland Park
Johannesburg
South Africa
E-mail: lushabam@sabc.co.za
Phone: 011 714 4764
11
RFI Number: RFI/3HDOB/15/04
RFI Title: 3X HD OB Units
8. NOTICE TO INTERESTED TENDERERS
8.1
REQUEST FOR INFORMATION DOCUMENTS
8.1.1 The Request for Information shall be used in preparation for the proposal; the SABC
assumes no responsibility for errors or misinterpretation resulting from the use of an
incomplete Request for Information.
8.1.2 The SABC will avail/send copies of the Request for Information on the above terms, does
so only for the purpose of obtaining information for the project and does not confer
permission for any other use.
8.2
INTERPRETATIONS
8.2.1 All questions about the meaning or intent of the Request for Information shall be submitted
in writing to the SABC on the set closing date. Replies will be issued via Addenda through
electronic mail to all parties recorded by the SABC as having received the Request for
Information response. Questions received less than three (3) days prior to the submission
date will not be answered. Only questions answered by e-mail via the tender office will be
binding. Oral and other interpretations or clarifications will be without legal effect.
8.2.2 Interested tenderers should promptly notify the SABC of any ambiguity, inconsistency, or
errors which they may discover upon examination of the Request for Information.
14. 3 SUBMISSION PROCEDURES
14.3.1 Final tenders in duplicate (plus electronic copy) must be deposited into the tender box
on or before the closing date. The tenders must be enclosed in a sealed envelope which
must have inscribed on the outside: The RFI number: RFI/3HDOB/15/04
14.3.2 Electronic Copy of Tendered Equipment List
Tenderers are requested to supply (in the tender response documentation) 1 (one) original
hardcopy, 1 (one) copy of the original and a soft copy of the tender document. The equipment
list and pricing schedule within the electronic copy shall be a Microsoft Excel 2002 or later
version (editable) compatible (or importable alternative) spreadsheet. Pricing submitted in
Acrobat is not acceptable. It must be submitted with the tender on CD ROM media as size
demands.
END OF RFI DOCUMENT
12