Title: Secretary (2 part-time job sharing positions) Reporting to

Secretary (2 part-time job sharing positions)
Reporting to:
Business Manager and Pastor
Each part time employee:
18 hours per week Non - exempt
52 weeks per year – (days of the week may vary)
1 1/2 hours on Sunday (12 Sundays of the year)
Weekends and Holidays Off
Major Responsibility:
To work with Pastor, Business Manager, and Pastoral Staff
High School Diploma. Additional coursework in business is a
Previous office experience preferred.
Must have good computer skills. Must be a fluent user of
Microsoft Office Word and have familiarity with Excel and
Must have good people skills, and be able to foster a friendly
Christian environment.
Must be a practicing Catholic, active in a parish.
Must be able to maintain confidentiality.
Physical Demands:
Primary functions:
While performing duties, employee has to sit for long periods of
time, use hands in repetitive motion tasks, and answer telephone
calls. The position also requires some standing, stooping, and
bending while filing. Employee is expected to work onsite.
Employee must be able to lift 50 lbs.
To assist Front Office Manger in various
tasks. These task and duties may vary week to week,
with the main responsibilities being:
1. Receptionist; answer phone & interact with visitors in a polite and friendly manner.
2. Facilitate collection counting and deposit when necessary.
3. Post collection to parishioners’ records.
4. Prepare and publish church bulletin.
5. Maintain a master calendar on computer.
Secretary Position
Page 1
7. Assist in maintaining and recording baptismal records, deaths, weddings, census, etc.
8. Keep records for all students Pre K-6; 7-8 Jr. High, High School
9. Maintain computer census records, on-line Faith Magazine records, and on-line parish envelope records.
10. Type programs, letters and certificates for staff when required (one week advance notice).
11. Sell Scrip.
12. Arrange Mass Intentions.
13. Assist with funeral preparations.
14. Maintain a clean and orderly office.
15. Order and maintain supplies.
16. Assist in fall registration for Religious Formation Program
17. Have a general knowledge of all parish functions and ability to assist in the effective
performance of the office.
The above statements describe the general nature and level of work of the position. They are not an exhaustive
list of all responsibilities, duties, and skills.
Please email cover letter and resume to Rachel at [email protected] Resumes will be accepted
through April 27th, 2015.
Secretary Position
Page 2
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