NATIONAL HERITAGE LANDMARKS PARTNERSHIP SCHEME (NHLPS)
GUIDANCE TO APPLICANTS: ROUND 3 (2014/15)
The Association of Independent Museums (AIM) entered into a 3 year funding partnership with BIFFA
Award that will provide a £1.5m investment into independent museums and industrial heritage sites
across the UK.
The National Heritage Landmarks Partnership Scheme (NHLPS) will develop a network of sites whose
history has been in some way involved in far reaching change instrumental in creating the nation as it
is today. This investment will help transform derelict buildings and sites into inspirational resources,
enabling the public to better understand the powerful tide of change brought about by our collective
industrial past through the creation of a network of strategic projects that tell the stories of people,
processes, industrial development and change.
The Scheme focuses on projects relating to specific key industries including mining, textile
manufacture, shipbuilding, metal processing, chemical industries, defence, farming and technologies
such as power generation and communication.
We welcome applications from independent museums and industrial heritage sites to become part of
this exciting new national scheme.
Please read through these guidance notes carefully before making an application. We strongly
advise that you contact Sam Hunt or Justeen Stone beforehand to ensure eligibility of your project.
This is particularly important where it forms part of a larger scheme.
Sam Hunt: AIM’s Project Manager
e:henleymanor@btinternet.com
t: 01460 75222
m: 078 333 666 24.
Justeen Stone, AIM’s Administrator:
e:aimadmin@aim-museums.co.uk
t:01584 878151
m: 07833 126337
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Partnership Funding
AIM will allocate funding for a maximum of five NHLPS projects per annum in three rounds. The maximum value of support
for each project will be £120,000.
Applicants will need to have secured or can commit to providing a10% cash contribution (known as a Third party
Contribution or TPC) within 3 months of commencement. If you are not registered as an Environmental Body, this sum can
be made up from funds from your own resources and/or other sources of funding. If you are registered as an
Environmental Body your 10% cash contribution (TCP) must be from an independent source of funding to meet with
Landfill Tax Regulations it cannot come from your organisation’s own funds or general reserves.
The sum must be paid directly to Biffa Waste Services prior to a Formal Offer Agreement being issued. If applicants are
using other sources of funding they should check that the funding body is aware of these arrangements. Funds from lottery
distributors including HLF, cannot be used as partnership funding.
Project Criteria
Applicants will need to be able to demonstrate significant impact and heritage benefit as a result of partnership funding.
They will need to demonstrate how their project will help deliver the 5 key project outcomes for the Scheme. They are:

Create a network of significant industrial heritage sites that have international, national or regional impact.

Enable a better understanding and appreciation of how industrial heritage collections and buildings were used
and what they did by improved physical and intellectual access to sites and buildings.

Provide an enhanced level of educational activity on partner sites.

Develop stronger links with local communities through engaging new volunteers and wider audiences from the
locality.

Develop partnership working with other National Heritage Landmark projects or other industrial sites.
Applicants will also need to provide evidence that they:

Are an internationally, nationally or regionally important site or building that evidences technological
innovation.

Have the capacity to work collaboratively with other sites in the National Heritage Landmarks Partnership
Scheme.

Are within 25 miles of a licensed Biffa operation and within 10 miles of any licensed landfill site.

Will obtain any necessary consents required for funded works, including full planning permission and Scheduled
Ancient Monument consent where applicable.

Can provide evidence that they are owners of the buildings/collections involved and have adequate insurance.
We can consider support for projects where a minimum of 25 years tenure for land or buildings has been
agreed. In these cases it may be necessary for the landlord to be contracted in as a party to the agreement.

Have an Environmental Statement and an access policy in place and have undertaken consultation with the
local community on the proposal.

Have the ability to complete the project within 12 months of allocation of an award.

Are an independently constituted organisation with charitable status. Privately owned sites are not eligible.

Applicants will need to members of AIM at the point of application.
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Eligible Works
Eligible works include opening up access to buildings or sites, creating new exhibitions or displays, gallery development,
education facilities, site interpretation and trails. We can also support digital interpretation and websites if part of a larger
scheme. Related conservation and building works could be supported where these form part of the project. Please note
that we cannot support projects in the Channel Islands, the Republic of Ireland or Isle of Man.
Up to 5% project management costs can be included within the total project cost. Non reclaimable VAT may also be
included.
Please note that we cannot support the following work within funded projects:

Core costs of an organisation, other than allowable project costs.

Preliminary Fees such as Planning Costs

Retrospective funding – work that has already taken place before any grant has been awarded.

Improvements to car parks, offices or services, or alterations to buildings in order to meet Disability Discrimination
Act requirements.

Works that may be the responsibility of a statutory authority to provide and maintain.

Portable items that in theory could be moved away from the site including ships, locomotives or vehicles.

Education and other events.

Training for staff and volunteers.

Feasibility studies

Websites (unless part of a larger scheme) and digitisation projects.
AIM will register projects on behalf of applicants and act as the Enrolled Environmental Body that is responsible for
compliance with Entrust. We can also advise applicants on model Environmental Statements. Successful projects will be
issued with a conditional letter where necessary consents are not yet in place. Applicants will however be required to have
submitted applications and indicate when these are likely to be decided.
Closing Date
The closing date for applications for Round 3 (2014/15) is Friday 29th August 2014. Successful projects will be notified by
mid October 2014.
Applicants are advised to check the AIM website www.aim-museums.co.uk regularly for any changes to guidance and
updates on the scheme.
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Round 3 (2014/15) Application Form
SECTION 1 – BASIC INFORMATION
NOTES
1.1 Name of organisation
1.2 AIM Membership No.
Is the organisation already registered as
an Environmental Body? If so please note
the EB number.
1.3 Environmental Body No.
1.4 Who should we contact regarding this application?
Name
e.g. Committee Member, Secretary.
Role in organisation
Postal address
Postcode
Daytime tel. number
We use email where possible. Please
ensure this email is checked regularly.
Email address
Web address
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SECTION 2 – PROJECT INFORMATION
NOTES
2.1 Title of your project
Your project must be based at a
specific site. If a grant is awarded,
we will carry out a site visit.
2.2 Location of project
(with full postcode)
Postcode
2.3 The Local Authority Area for Project Site
This must be within 10 miles and
can be an historic landfill site. To
find out contact the Environment
Agency or your local authority.
www.environmentagency.gov.uk/homeandleisure/37
823.aspx
2.4 Name of nearest landfill site
(owned by any company )
Full address of site
Postcode
Distance from project location
2.5
This must be within 25 miles of a
Biffa operation. You can find your
nearest Biffa operation (not
necessarily a landfill site), and its
distance from your project, on
www.biffa-award.org
Nearest Biffa operation (this may
be the same as above)
Distance from project location
This must be within 10 miles,
unless your project is based in
Northern Ireland.
2.6
Proposed start date of project
2.7
How long will the project take to
complete?
2.8
Total cost of project
These dates may be approximate.
Work must not start before you
have had a Formal Offer
Agreement. We cannot fund work
that has already taken place.
If the total project costs are more
than £50,000, you must provide a
business plan with your
application.
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2.9
Net amount requested from NHLPS
If you are registered for VAT please
ensure you do not claim for
recoverable VAT.
2.10
Gross amount requested from
NHLPS
The gross amount requested
includes a 2% ENTRUST project fee.
To calculate this, divide the amount
you are applying for by 0.98. E.g.
For a £50,000 grant, you would
need to request £51,020.41
(ENTRUST’s project fee being
£1,020.41)
2.11
DETAILS OF THE 10% CONTRIBUTION
Is the 10% contribution from your
organisations resources?
Yes
NOTES
No
Please state any other supporting funds you
are using below.
Funding body
Full address
Postcode
Total
SECTION 3 – ABOUT YOUR PROJECT
3.1
Please state the main aim
of your project (maximum
30 words)
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The contribution is equal to 10% of
the gross amount requested. E.g.
For a £50,000 grant the gross
amount you would request would
be £51,020.41, and the third party
contribution (TPC) would therefore
be £5,102.04. If you are not
registered as an Environmental
Body, this sum can be made up
from funds from your own
resources and/or other sources of
funding. If you are registered as an
Environmental Body your 10% cash
contribution or Third Party
Contribution (TPC) must be from an
independent source of funding to
meet with Landfill Tax Regulations
it cannot come from your
organisation’s own funds or general
reserves.
Under LCF regulations, only 90 per
cent of a grant can be paid by us
using landfill tax credits. The
remaining 10 per cent needs to
come from another source.
Therefore, you need to find
someone (an individual or another
organisation) who is willing to
contribute the remaining 10 per
cent. This cannot come from your
organisation’s own funds or general
reserves. The 10 per cent is then
paid to Biffa Waste Services, which
allows us to release 100 per cent of
the grant to you. Third Party
Contributions are completely
separate from match funding.
Further details about this can be
found on the Entrust website
www.entrust.org.uk.
3.2
Please provide a detailed project description, providing a clear interpretative narrative on the story of your site and
whether this links in to larger scheme (maximum 750 words)
3.3
…and between two and
five main outcomes
These need to directly relate to
what you are asking us to fund and
will need to have been achieved by
the time the project works have
completed. E.g. ‘the installation of
new interpretation panels’
1.
2.
3.
4.
5.
3.4
Is your project registered
as Object D or Object E?
Please refer to ENTRUST
guidelines for further
information
http://www.entrust.org.uk/home/guida
nce-library/guidance?did=71
3.5
Does your organisation
own the land, buildings,
collections on which the
project is sited?
Yes
No
We can consider support for
projects where a minimum of 25
years tenure for land or buildings
has been agreed. In these cases it
may be necessary for the landlord
to be contracted in as a party to the
agreement.
If ‘NO’:
 Who owns the land?
When does the lease
expire?
 Who owns the
buildings?
 Who owns the
collections?
 Is there provision for
continued public
access after the lease
expires?
3.7
Does the project require
planning permission? If
‘YES’, please give details
3.8
Does the project require
Scheduled Monument
consent? If ‘YES’, please
give details
3.9
Will the project use any
type of recycled material?
Has the application been
submitted? When is a decision
likely to be?
Yes
No
Has the application been
submitted? When is a decision
likely to be?
Yes
No
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3.10
Please estimate the
number of new or
existing jobs as a result of
the development of this
project.
3.11
Please estimate the
number of full time jobs
& part time jobs that will
be created or maintained
once the project has
completed
Estimate the number of
people who will obtain
training qualifications or
recognised skill, directly
linked to the
development of this
project.
3.12
3.13
Please estimate the
number of schools which
currently visit the site.
If you anticipate that the
project will increase
school visits once
completed, please
estimate by how many.
3.14
What is the total value of
funding that will be used
to make improvements or
provide improved
facilities for people with
disabilities?
3.15
Will this project make
changes which result in
improved energy
efficiency?
If able, please estimate
the estimated total utility
cost saving of the project
per annum once the
project is complete.
part time jobs (less than 18 hours
per week)
Full Time
Part Time
Yes
No
SECTION 4 – ABOUT YOUR ORGANISATION
4.1
How is your organisation
constituted?
4.2
Tell us the
charity/company
registration number
4.3
When was your
For example, is it a registered
charity or a company limited by
guarantee?
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organisation established?
4.4
Please tell us briefly in less than 300 words why your site/building is of international, national or regional
technological importance?
4.5
Please explain what systems your organisation has in place for reporting and supervision between committee and
executive, staff and volunteers.
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4.6
On what basis are you confident that your organisation will be able to complete the project on time (within 12
months of allocation of award), to your plans and within budget?
4.7
What policies does your organisation have in place, such as health and safety, environmental and child protection?
4.8
Please tell us how you would develop partnership working with other National Heritage Landmark projects or other
industrial sites?
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SECTION 5 – PROJECT BUDGET
You will also need to complete the attached FULL APPLICATION SUPPLEMENTARY INFORMATION
SHEET - PROJECT BUDGET
5.1
Have you applied to any
other funding bodies for
funding towards this
project?
If you are using money from
your own resources to match
fund the project please include
this in the table below.
Yes
No
If ‘YES’, please give
details:
Name of funder
5.2
Amount requested
Result, if known, or date
expected
How will you ensure that the activities for which you are seeking support for will be carried out so as to provide
the greatest value for money? Please note that if you are awarded funding you will be required to provide 3
quotes for any items or contracted works costing £500 or more. If you are unable to provide three quotes we
will require evidence that a competitive quote has been obtained which demonstrates ‘good value for money’.
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SECTION 6 – DEMONSTRATING THE NEED FOR YOUR NHLPS PROJECT
6.1
How have you identified
the need for your
project?
6.2
How have the
beneficiaries been
involved in the
development of the
project? How have you
identified the need for
this project?
6.3
What are the
arrangements for public
access?
To be eligible, the general public
must have access to the site for
at least 104 days per year. This
is equivalent to at least two full
days or four evenings per week.
Please provide details of
opening times and key
holders. Who uses the
site?
6.4
Who do you expect to
benefit from the project?
6.5
Please estimate the
number of users that
currently use the site per
year.
The number of users that
will use the site per year
after the project has
completed.
Please note that 1 user is a
person who may visit the facility
more than once a year. For
example, 1 person visiting the
facility 10 times in a year counts
as only 1 user.
6.6
Please estimate the
current footfall of the site
per year
The footfall of the site
after the project has
completed
Please note that footfall counts
for every visit. For example, 1
person visiting the facility 10
times in a year counts as footfall
of 10.
6.7
Number of volunteers
expected to help in the
delivery of this project.
Number of youth
volunteers working on
this project
Youth Volunteers (aged between
16 -25)
Number of youth
volunteering days created
by this project
6.8
What similar facilities,
services and activities
currently exist in the
community and
surrounding area?
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SECTION 7 – MONITORING YOUR NHLPS PROJECT
7.1
What systems are in
place to monitor and
evaluate your project’s
delivery and success?
7.2
Will users be able to
provide feedback /
suggest improvements?
If so, how?
7.3
What is the exit strategy
for the project?
How will the project be
sustained after the period of
funding – both financially and in
terms of stakeholders’
involvement
SECTION 8 – PUBLICISING YOUR NHLPS PROJECT
8.1
How do you intend to
promote and advertise
the NHLPS funded
project, whilst work is in
progress and beyond?
Please give details of any
promotional work that you will
undertake, such as events,
posters and social media.
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SECTION 9 – SUPPORTING INFORMATION CHECKLIST
With this form, you need to send additional information to support your application. Please tick this list to ensure that
everything is included.
MANDATORY INFORMATION – if there is any information missing we will contact you and your application may be
delayed.
 Signed copy of your organisation’s constitution / governing document
 Your organisation’s signed accounts for the last two financial years
 A detailed budget outlining which elements you are asking NHLPS to fund
 Environmental policy
 Evidence of community consultation? How have you identified the need?
 Evidence of community support (at least three letters and results of other consultations, e.g.
surveys)
 Details of any hiring charges and/or admission fees, including concessions
ADDITIONAL INFORMATION – these items should be provided if possible/applicable at this
stage but are not necessary in order for us to initially assess your application. Some may not apply
to your project.
 Proof of other funding (letters of evidence from funders)
 Confirmation from other contributors to provide their contribution
 Site plans
 Photographs
 Copy of planning permission/s
 Copy of Scheduled Ancient Monument Consent
 Lease agreements
 Copy of payment schedule/milestones
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SECTION 10 – DECLARATION
This section must be completed and signed, or it will be returned. We can only accept an original
signature (not a scanned, photocopied or e-mailed version).
On behalf of
, I apply for a NHLPS award of £
expenditure on the project detailed above.
in respect of
I declare that the information in this application is true. AIM will use the information provided (if
awarded) to administer and analyse grants. It may give copies of all or some of this information to
individuals and organisations it consults with when assessing applications and monitoring grants,
such as RSWT, Biffa Waste Services Ltd and others involved in the Landfill Communities Fund. It
may also share information with government departments, organisations providing match funding
and other organisations and individuals with a legitimate interest. If your application is successful,
AIM will use some of the details contained within the application in Biffa Award publicity
information. Your signature on this form is treated as confirmation that AIM or its agents may use
the information you have supplied to us under the terms of the Data Protection Act 1998.
Signed (original signature)
Name (print)
Date
___________________________
____________________________________
____________________________________
When you have completed the application and have gathered your supporting information, please send
a copy of the completed application form in electronic format to aimadmin@aim-museums.co.uk. We
will also require a paper version signed copy of page 14 alone to:AIM Biffa Award, 3 Chestnut Grove, Ludlow, Shropshire SY8 1TJ.
Your supporting documentation can be sent by email or post to the address above; we do ask that you
email as many documents as possible to reduce paper usage and postage costs.
The deadline for submission is 29th August 2014. Once your application has been received, we will send
you an acknowledgement. Applications to the NHLPS will undergo a first stage sift by representatives
from both AIM and Biffa Award. Applications that are progressed to the next stage will be considered
by the NHLPS Panel. The Panel’s decision is final, though feedback will be given to unsuccessful
applicants.
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