Last Date Attended
If a faculty member assigns a student a non-passing grade (F, NP, UP, U, UNSUCC), federal financial
guidelines require that a last date of attendance be provided. The following changes are being made to
support this. For date validation, STVTERM start/end dates are being used. We are using STVTERM
because the end date is the last day of final exams. Because a faculty member could be giving a nonpassing grade because the student did poorly on the final exam, we need to use the last day of finals
rather than the last day of classes as the end parameter.
1. SFAALST was modified to use STVTERM start/end dates when evaluating the last attend date.
SGHE has the code in place that requires the date if non-passing grades are entered, but their
logic uses ssrmeet dates to determine the parameters.
2. The Enter/Display Final Grades application was modified to use STVTERM start/end dates. Same
condition as SFAALST – SGHE chose ssrmeet. In addition, there is an edit that does not permit a
date to be entered that is greater than the current date (from SGHE). That is, a faculty member
cannot enter a last attend date in the future.
3. The UVM special form to process Incompletes was modified to include last attend date, with
STVTERM parameter edits.
4. If an incomplete request is cancelled before the dean approves/denies it, the last attend date is
removed from sfrstcr.
5. The AdminF process was modified to put the STVTERM_END_DATE in the last attend date field.
6. If a grade is changed online, no changes are made to last attend. Last attend date is only
recorded with the original grade submission (when it is needed).
7. SHRCINC and SHRROLL have been tested to verify last attend date does not impact the
processes.
8. FYI – if a grade is rolled, the last attend date cannot be changed in SSB. It can still be changed on
SFAALST, but only to a date w/I the STVTERM parameters. If a change is made, it is not logged in
SFASTCA, and the original SFASTCA entry is not altered. So we continue to have the netid of the
faculty member who entered the grade and the time/date the grade was entered.
9. Last attend date is only in sfrstcr. It is not in shrtckg.
Note: originally it was thought the grade of W should require Last Attend Date. We made the following
modifications to accommodate this. Then, it was determined W should not require a Last Attend Date,
so this code was commented out. I am preserving the documentation in the event we want to resurrect
it:
1. Logic has been added to SFAREGS to capture the last date attended when a student withdraws.
This is because the registration act of putting WD on a student or course causes the grade of W
to be autofilled. The logic that was added is as follows:
a. Look at the rsts_date (the date used to enter SFAREGS). Compare the rsts_date to the
STVTERM start/end dates. If the rsts_date < stvterm_start_date, do not populate the
last date attended. The student is withdrawing before the course began. The course
will be dropped from the student record. If the rsts_date > stvterm_end_date, write
stvterm_end_date to the last attended field. In truth, this condition can never occur,
but it allows all data conditions to be covered in the code. If the rsts_date is between
the stvterm start/end dates, write the rsts_date to the last attend field. The purpose of
this code is to automatically provide the last attended date for W conditions. Faculty
cannot assign W’s; they are only generated via SFAREGS. For this reason, it makes sense
for SFAREGS to also provide the last attend date. The date on the WD form is the date
that will be used to enter SFAREGS, and hence will be the rsts_date (and last attend
date).
b. If an rsts_code is changed from WD to non-WD, the last attend date field is blanked out.
c. If a student WDs from a single course, such that the last attend date is populated, and
the student subsequently WDs from UVM, the last attend date for the single WD course
is not changed. Example: student WDs from ENGS 1 on 10-Oct. 10-Oct is written to
last_attend for ENGS 001. Student WDs from UVM on 1-Nov. We go into SFAREGS
using date 01-Nov and put WD on the etrm record. All courses will receive WD and date
1-Nov except ENGS 1. ENGS 1 will retain 10-Oct as the last attend date.
Revised: 7 Dec 11