FOR:
Risk Management Plan prepared by:

A Risk Management Plan is a live document and is never ‘finished’, it should be constantly reviewed by the event organisers and as many participating parties, contractors, and other stakeholders as possible. The Risk Management Plan must be specifically prepared for your event in order to detail all potential risks. A Risk Management Plan is about;  Ensuring safety.  Enabling innovation and learning.  Balancing benefits and risks, with a focus on reducing real risks.  Ensuring that those who create risks manage them responsibly.  Enabling individuals to understand that as well as the right to protection, they also have to exercise responsibility It is not about;  Creating a totally risk free society.  Generating useless piles of paperwork.  Scaring people by exaggerating or publicising trivial risks.  Stopping important recreational and learning activities where the risks are managed.  Reducing protection of people from risks that cause real harm and suffering. Under OH&S legislation and other related law, the event organiser is obliged to ensure that reasonable steps are taken to ensure that events are conducted in a manner which provides for the safety of everyone that might be present at any time, including the general public, volunteers, staff, independent contractors and their employees and sub-contractors. Liability arises where a person is “exposed” to the risk of injury to health and safety, it is not necessary for a person to have been actually injured but merely “exposed to risk”. Therefore, an event management plan must focus on the risk to health and safety rather than the consequences of an injury or accident. 2

STEP ONE: Establishing the context
 Identify the specific details of your event.  Identify the list of all your event stakeholders and relevant contact details.
STEP TWO: Identify risks
 Hold a brainstorming session with your stakeholders to identify all potential risks  Log these risks in your risk assessment matrix
STEP THREE: Analyse risks
 A risk is the combination of the
likelihood
(Table 1) and
consequence
(Table 2) of an incident occurring. The levels and descriptors in these tables may change and the descriptions will vary greatly depending upon your event under consideration. At the risk analysis stage risks should be evaluated with existing or known controls in place; unlike the identification phase (Step Two) where known treatments are ignored.
STEP FOUR: Evaluate risks
 For risk evaluation it is recommended Table 3 is used. By comparing the likelihood (Table 1) and consequence (Table 2) values, Table 3 identifies a risk rating of either: o Low o Moderate o High o Extreme 3

Level
A
Description Examples
Almost Certain Expected to occur in most circumstances B C Likely Possible Will probably occur in most circumstances Should occur at some time D E Unlikely Rare Could occur at some time May occur, only in exceptional circumstances
1 2
Description Financial Impact
Negligible Insignificant Less than $1,000 Minor $1,000 - $10,000
Health
No injuries First aid treatment on site
Reputation
Unsubstantiated, low impact, low profile or no news item Substantiated, low impact, low news profile 3 4 Moderate Major $10,000 - $50,000 $50,000 - $150,000 Medical treatment - on or off site Accidental death, extensive injuries or permanent disability Substantiated, public embarrassment, moderate impact, moderate news profile Substantiated, public embarrassment, high impact news profile, third party actions 5 Catastrophic More than $150,000 Multiple deaths or severe permanent disablements Substantiated, public embarrassment, very high multiple impacts, high widespread multiple news profiles, third party actions
Operations
Little Impact Inconvenient delays Significant delays to major deliverables Non achievement of major deliverables Non achievement of key deliverables 4

LIKELIHOOD CONSEQUENCE Negligible 1 Minor 2 Moderate 3 Almost Certain A High High Extreme Likely Possible Unlikely B C D Moderate Low Low High Moderate Low High High Moderate Rare E Low Low
Extreme
Discontinue the activity and/or implement immediate corrective actions(s)
Moderate High
Corrective action needed, to be implemented as soon as practicable
Moderate Low
Attention indicated Implement practical short / medium term control measures
Major 4 Extreme Extreme Extreme High High Catastrophic 5 Extreme Extreme Extreme Extreme High
5

1 2 3 4 5 6 Hazard
Food Poisoning Inflatable equipment become unstable Live electrical wires or faulty equipment Leaking / faulty LPG Cylinders, heaters & appliances Bumping In/Out of major equipment Staff carrying large or awkward objects
Possible Outcome Risk Score
Injury to Public C2 Injury to Public C3 Injury to Public, personal injury E4 Injury to Public, personal injury E4 Personal injury C2 Personal injury C2
Risk Rating
Moderate High
Risk Controls
Ensure food vendors are appropriately registered with relevant Council Ensure equipment operators are appropriately licensed High High Moderate
Action Plan
Shut down food vendor(s) if necessary. Shut down equipment operators. Ensure all electrical equipment is tested and tagged Ensure all equipment is tested and tagged in accordance with AS 1596 & AS 4332  Provide all staff with appropriate protective clothing  Clearly identify work site areas  Ensure all contractors are qualified and/or experienced in the work being undertaken Turn off (if safe to do so) and/or isolate the area. Shut off (if safe to do so) and/or isolate the area.  Isolate work area(s) except for trained personal.  Marshall all vehicle and forklift movement
7 8
Medical Emergency Missing Person/Lost Child Injury to Public Trauma to those concerned C3 C2 Moderate High Train all staff on relevant OHS practices.  Develop and train all staff in emergency management processes for medical emergencies.  Ensure staff have the means to make direct contact with First Aid and/or ambulance services.  Provide/facilitate First Aid assistance on site.  Ensure ambulance has access to location. Moderate Establish and train staff on process for lost children Initiate adopted process and/or contact Victoria Police. 6

9
Unstable marquees, stages, tiered seating, etc Injury to Public, personal injury C3
10 11 12 13
Heat / Cold distress Extreme weather - wind, lightning, flood, etc. Unclean / inadequate waste management facilities Unclean / inadequate toilet facilities Personal injury C3 Injury to Public C2 Injury to Public C2 Injury to Public C2
14 15 16 17 18
Trip hazards Fire, explosion, bomb threats, chemical releases, etc. Injury to Public Injury to Public, personal injury C2 D4 High High Moderate Ensure equipment contractors are appropriately licensed/qualified Monitor weather conditions prior to event Monitor weather conditions prior to event Secure and/or isolate unstable equipment.  Provide sunscreen, water,  protective clothing and ensure they are utilised by staff. If required, evacuate event. Isolate affected area(s) and/or evacuate event if required. Moderate Moderate Moderate Provide adequate quantities of cleaned facilitaties Provide adequate quantities of cleaned facilitaties  Serious trip hazards removed or treated to prevent injury  Rubber mats & cable traps over cables  Barriers placed around protruding equipment  Changes in height and edges highlighted Contact contractor to provide additional facilities. Contact contractor to provide additional facilities. Repair or isolate trip hazard. High Develop Emergency Management Plan, to specifically address this risk(s) Isolate area and/or evacuate event if required 7