Job Title: Certifications & Compliance Specialist
Status: Non-Exempt
Reports to: Quality, Sustainability, and Innovation Manager
OVERVIEW & JOB SUMMARY
Under direct and general supervision, the Certification & Compliance Specialist will ensure
company-wide compliance with all existing environmental and social certifications (organic,
fair trade, Non-GMO, Leaping Bunny, vegan, kosher, B Corp), and coordinate any new
certifications or claims the company may pursue (e.g. Gluten-Free, biodegradability). The
Certification & Compliance Specialist will also develop and coordinate compliance-focused
document control maintenance systems for the company’s FDA registration, SDS trove, and
Environment, Health, and Safety regulatory compliance needs. Working closely with the
cross-departmental Quality team, and liaising routinely with colleagues from Production,
Special Operations, Shipping, and Warehousing, the Specialist will support the roll-out of
quality document control systems. The Specialist will also take the lead researching state or
federal regulations that may affect the company’s operations or sales potential.
ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, you must
be able to perform each essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill and/or ability required. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The following duties and responsibilities are those considered to be essential, but do not
represent all job functions that may be required to be performed by this position. Other
comparable duties and responsibilities may be assigned as needed.
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Certifications: Coordinate all company-wide certifications:
o Current certifications include: USDA NOP organic and ‘made with’ organic
through Oregon Tilth, Fair for Life and For Life fair trade through IMO, NonGMO Verified through the Non-GMO Project, Leaping Bunny cruelty free
through the CCIC, vegan through both Vegan Action and The Vegan Society, B
Corp through B Lab, and Kosher through OK Kosher.
o Work proactively with our certifiers to ensure ongoing compliance as the
company innovates (label revisions, ingredient or supplier changes, traceability
documentation, etc.)
o Prepare for and manage on-site audits and inspections.
o File all new products with all relevant certifiers.
o Coordinate any new certifications or claims the company may wish to make
(e.g. Biodegradability, Gluten-Free, etc.)
Compliance: Develop and roll-out compliance document control systems for FDA
registration, Food & Drug Branch registration, SDS database, and other quality and
production focused compliance related information.
Quality Team Data Support: Serve as an active member of the Quality team,
supporting the emergence of the company’s Quality Management System, including
the Supplier Score Card, Customer Feedback Loop, and Not-In-Specification database
development as needed.
Regulatory Affairs: Research and pursue regulatory questions and concerns as they
arise.
Eco-Social Justice Data Project: Through certification, compliance, and operations
database channels, build organizational capacity and coordinate systems to measure
and communicate the impacts of our products to employees and consumers.
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Other duties as assigned within job scope.
INTERACTION
This position will interact closely with all relevant certification bodies and regulatory agencies,
the Quality, Sustainability, & Innovation Manager, Chief Operating Officer, Production
Administration team, Marketing team, CSR Manager, Plant General Manager, President, and
CEO.
SUPERVISORY RESPONSIBILITIES
None
EDUCATION/YEARS EXPERIENCE
 Required: Bachelor’s degree in Business Administration, International Affairs, Political
Science, Food Safety, or similar field, or demonstrated equivalent experience.
 Required: 5+ years’ experience in a fast-paced, collaborative office environment.
 Required: 3-5 years’ experience in a compliance role, certifying organization or
regulatory agency’s office.
 Required: Familiarity with USDA NOP organic and fair trade certification schemes.
 Preferred: Food safety, regulatory and/or document control experience at HACCP
and/or ISO 22000 certified operations.
 Preferred: Organic and fair trade food and/or personal care industry experience.
 Preferred: Experience working in a developing country.
Any combination of educational and work experience that would be equivalent to the stated
minimum requirements would qualify for consideration of this position.
KNOWLEDGE, SKILLS AND ABILITIES
 Extremely organized with outstanding attention to detail;
 Demonstrated passion for social and environmental justice;
 Energetic team player with top-tier customer service skills and problem-solver attitude;
the ability to advance compliance and rule-making in a fast-paced company;
 Ability to navigate complex or bureaucratic regulatory processes and certification
schemes;
 Work always with spirit of flexibility, enthusiasm, teamwork, fun, and cooperation;
 Possess and maintain the desire to create impact through creativity, innovation,
persistence, and feedback;
 Ability to communicate and collaborate constructively with a wide range of diverse
colleagues and stakeholders;
 Ability to reason and analyze, to multi-task in an efficient, thorough, and prioritized
manner, to work quickly, accurately and independently, and to anticipate needs and
solve problems;
 Ability to take direct feedback and instructions, as well as work independently and as
part of a team.
 Fluent in English with ability to correspond with a high degree of professionalism in
verbal and written communication;
 Maintain a high degree of confidentiality over all matters in the course of business
operations and employee information;
 Good working knowledge and intermediate/advanced skills in Word, Excel, Outlook,
Powerpoint, Access, and Internet search.
 Preferred: Bilingual: English and Spanish.
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Preferred: Familiarity with FDA regulations, HACCP, SQF, BRC, ANSI and/or ISO
standards and systems.
TOOLS AND EQUIPMENT USED
Computer, label printing system, lab equipment, and standard office equipment.
LICENSES/CERTIFICATIONS
Must have reliable transportation and possess and maintain a valid driver’s license including
proof of personal vehicle insurance coverage and insurability under the Company’s insurance
carrier standards.
PHYSICAL, MENTAL & ENVIRONMENTAL REQUIREMENTS
The physical demands described here are representative of that which must be met by an
employee to perform the essential functions of this job successfully. While performing the
duties of this job, the employee regularly must:
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Perform work in a climate controlled office setting;
Sit, stand, walk, reach above and below shoulder heights, climb stairs, bend and
stoop, crawl, kneel and use hands, arms and legs for dexterity and balance requiring
use of both arms and legs frequently.
Experience frequent interruptions and work under pressure of time with multiple
priorities.
Occasionally lift, carry and balance objects weighing up to 35 pounds.
Pull and push such objects as file drawers, loaded carts, pallet jack, computers and
similar office equipment and supplies.
Prioritize and multi-task work and projects requiring good memory, concentration and
analytical thinking.
Occasionally perform the safe operation of a vehicle, office equipment and
machines, and recognize and abate safety hazards within the workplace.
Frequently work alone but is occasionally required to interact or perform and
communicate with others.
Be able to hear, see including distinction of colors, read, and communicate verbally
and in writing frequently with a wide range of people from diverse socio-economic
backgrounds and origins.
The noise level in the work environment is usually moderate, and hearing of normal
conversation is required.
By signing below I acknowledge that I have read, understand, agree and received a copy of
the foregoing Job Description. I further understand that my employment with Dr. Bronner’s is
“at will” as defined in the Company’s Employee Handbook.
Name (print): _______________________________
Signed: _______________________________
Date: ________________