AUSTRALIAN EMBASSY, LIMA
POSITION VACANT
Temporary Administrative Assistant - APEC
The Australian Embassy in Lima requires two full-time Administrative Assistants on a temporary basis from
December 2015 to November/December 2016. The positions, which will perform similar work, require
experience in administrative support including managing agendas, planning visits and experience in general
administrative areas, including accounts processing and other tasks as required. These positions require
applicants with excellent interpersonal skills, a “can do” attitude, and high-level spoken and written English
and Spanish.
The positions are locally engaged positions which means that applicants must demonstrate they are able
to work legally in Peru. The successful applicant typically would be a resident of Peru. The Embassy
cannot assist with visas or work permits. The successful applicants will be engaged on a non-ongoing
contract basis. Probity checks will be undertaken to determine suitability.
Annual Base Salary
S/- 48,203. (LE 1.5)
Please note this salary is subject to Peruvian taxation.
Closing Date
The closing date for receipt of applications for this position is midnight on 25 October 2015. Applications
received after this date will not be considered. Only shortlisted candidates will be contacted for interview.
If you have not been requested to attend an interview within two weeks of the closing date please assume
that your application has not been successful on this occasion.
How to Apply
Applications should be emailed to Recruitment.Lima@dfat.gov.au
English and attached to your email.
Applications should be written in
Your application should include:
-
Selection Criteria Statement (up to a maximum of two pages)
LES Application Form (at end of this document)
Resume (up to a maximum of one page)
All applications must include a Selection Criteria Statement that addresses each item of the Selection
Criteria below. It is not acceptable to submit only a resume. In your Selection Criteria Statement you
should provide examples of previous experience which demonstrate how you have met each of these criteria,
rather than simply list what you did.
Applications that do not contain all the required documentation or are not in English risk not being
considered.
Selection Criteria
1. Ability to work as a member of a small team; ability to work under pressure and produce
positive outcomes. Demonstrated flexibility, excellent interpersonal skills and a serviceoriented approach.
2. Ability to provide general administrative assistance, such as processing accounts and budgets.
3. Ability to oversee logistical and travel arrangements for high-level visitors. Ability to manage
Embassy events and functions. Experience in liaising with local authorities.
4. Experience communicating effectively in both English and Spanish.
Duty Statement
As part of the APEC team at the Embassy:
1. Provide high-quality support to Embassy diplomatic staff including:
o maintaining agendas
o making travel arrangements
o assisting in organisation of visit programs for high level officials.
2. Provide administrative assistance including:
o liaising closely with other Embassy staff on administrative matters
o preparation and processing of payment documents
o preparation of reports and monitoring of budgets.
3. Assist in the organisation of Embassy events, including around visits by high-level officials.
4. Work with Embassy staff to manage official communications between the Embassy, Peruvian
Government Ministries, other Diplomatic Missions.
5. Maintain up-to-date networks, including of APEC-related contacts.
6. Maintain accurate and well-organised electronic documentation on Embassy’s record-keeping
system and accounts filing.
7. Other tasks as directed.
8. Driver’s licence desirable.
AUSTRALIAN EMBASSY, LIMA
LES APPLICATION FORM
To complete this form on-line, use the Tab button to move to each data field or print it and complete it by hand. Complete check boxes by
inserting ‘x’ or using the Space Bar.
1. Particulars of Position Applied For
Position Number
Title
Administrative Assistant - APEC
2. Personal Particulars
Title
Last name(s)
Given Name(s)
Primary Contact Number (incl. Area Code)
Postal Address
Alternate Contact Number (incl. Area Code)
City, Suburb or Town, Country
Time difference to Lima
Email Address
Do you have authorisation to work in Peru?
YES
NO
Note: applicants MUST have appropriate paperwork to allow them to work legally in
Peru.
State
Postcode
Citizenship (for security designated positions only - include all)
3. Voluntary Retrenchment
Have you ever received, or are you expected to receive, a voluntary retrenchment benefit from the Australian Public Service or another
Commonwealth Employer?
NO
YES
Date Received
Expected Date
Which Department or Agency?
4. Referees
Please provide the names and email addresses of two work-related referees whom we can contact. Both referees should be able to comment on
your work performance in detail and have supervised you for at least 12 months - one should be your current supervisor. Referees who are coworkers, friends or family members are not acceptable.
Referee’s Name/Company
Referee’s Name/Company
Referee’s Relationship to Applicant/Years of relationship
Referee’s Relationship to Applicant/Years of relationship
Email Address
Email Address
5. Fit and Proper Person
It is a requirement of employment that Embassy staff be ‘fit and proper’ persons. Have you ever been criminally convicted? If yes, provide details.
NO
YES
If Yes, provide details
6. Applicant’s Statement
The above information, to the best of my knowledge, is true and correct. I consent to the Embassy collecting and using information, and to relevant
employers/supervisors disclosing information, in relation to my work performance and conduct for the purpose of assessing my suitability to carry
out the duties of the position I have applied for, and suitability for employment to become an Embassy employee. I understand that misstatements
or omissions in my disclosures may result in a failure to hire or immediate discharge if they are discovered.
Signature or tick box if completing form electronically
Date
Applicant’s Checklist
Selection criteria addressed with relevant examples of work experience:
YES
LES Application Form completed including details of two referees
YES
Resume attached
YES
Email all documentation to: Recruitment.Lima@dfat.gov.au with your name included in the file name.