Attachment A
AUSTRALIAN EMBASSY, LIMA
POSITION VACANT
Accounts & Property Assistant (PN 11205)
The Australian Embassy in Lima requires a bilingual (spoken and written English and Spanish) Accounts &
Property Assistant for a full-time position. This position requires demonstrable experience in financial
management and accounts administration and demonstrated interpersonal skills.
This is a locally engaged position which means that applicants must demonstrate they are able to work
legally in Peru. The successful applicant typically would be a resident of Peru. The Embassy cannot assist
with visas or work permits. This position is qualified as a trusted personnel position and the successful
applicant will receive a six month probation period.
Annual Base Salary
S/. 95,546.00.
Please note this salary is subject to Peruvian taxation.
Closing Date
The closing date for receipt of applications for this position is close of business (5.00pm sharp) on 2
August 2013. Applications received after the close of business will not be considered. Only shortlisted
candidates will be contacted for interview.
If you have not been requested to attend an interview within two weeks of the closing date please assume
that your application has not been successful on this occasion.
How to Apply
Applications, written in English only with your name included in the file name, should be forwarded to
Recruitment.Lima@dfat.gov.au. Separately include the attached cover sheet and an up-to-date resume that
details all relevant work experience and lists your most recent or current employment.
All applications must address in detail each specific item in the selection criteria below. It is not
acceptable simply to submit your resume. Where possible, provide examples of previous experience which
demonstrate how you have met each of these criteria.
Applications that do not contain full documentation or address the criteria will not be considered.
Attachment A
Selection Criteria
1.
Demonstrated
experience
in
financial
processing. Understanding of accrual accounting:
management
and
accounts
2.
Bachelor degree in Accounting or Business essential:
3.
Knowledge of the SAP financial system an advantage:
4.
Demonstrated proficiency with modern communication and information technologies,
including Microsoft products:
5.
Demonstrated experience to administer a property portfolio:
6.
Current drivers license essential:
7.
Demonstrated experience in managing, or ability to learn to manage, PABX and IT
systems:
8.
Excellent interpersonal and a service-oriented approach, including communications
with Embassy staff. Capacity to manage sensitive information and to work with limited
direction:
9.
Ability to communicate effectively, orally and in writing, in both English and Spanish:
Attachment A
Duty Statement
Finance
Assist the Accountant with the DFAT's accounting operations including:
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Preparation and processing of payment documents;
Processing travel and other advances and acquittals;
Preparation of reports and monitoring of budgets;
Assisting with the completion of the End of Month return;
Issuing and following up debts and advances;
Assisting with completion of the IGV return; and
Applying Finance Management Manual and audit requirements and other directives.
Property
Assist the Office Manager to manage the Embassy's property portfolio including:
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Preparing and implementing repair and maintenance programs for leased residential
properties and the Chancery;
Facilitating the location of rental properties and preparing all documents necessary to enter
into, renew and terminate a lease contract.
Processing routine customs clearances and carry out property-related procurement;
Consulting with and responding to requests from the Overseas Property Group and Services
& Property Branch staff (DFAT).
Maintain the Embassy's contingency kit and stationery supplies.
Assist officers arriving from or returning to Australia. Coordinate necessary paperwork
related to packing and shipping of household effects.
Acquiring and disposing of vehicles and routine maintenance;
1. Reporting incidences to Comcover;
2. Coordinating repair in the case of accidents;
3. Ensuring driver's log books are maintained and FBT records kept; and
4. Arranging monthly invoices for private hire or agency hire of vehicles.
Administration
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Provide services to Attached Agencies under the Service Level Agreement.
Perform the duties of the Human Resources & Accounts Assistant during his/her absences.
Act as alternate Office Manager during his/her absences on leave.
Maintain accurate, up-to-date and well-organised records and documentation.
Information Technology
As the back-up Local Area Network Administrator (LANA), assist with managing DFAT's IT, cable
television and PABX systems including:
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Assist with managing the Embassy's security control access system.
Assist with maintaining servers and staff accounts;
Responding to systems issues and liaising with Global Support Centre in Canberra and
Regional Technical Officers in Washington; and
Assist with maintaining the Embassy's telephone and cable television systems and local
internet including contacting service providers.
Attachment A
AUSTRALIAN EMBASSY, LIMA
LES APPLICATION FORM
To complete this form on-line, use the Tab button to move to each data field or print it and complete it by hand. Complete check boxes by
inserting ‘x’ or using the Space Bar.
1. Particulars of Position Applied For
Position Number
11205
Title
Accounts & Property Assistant
2. Personal Particulars
Title
Last name(s)
Given Name(s)
Primary Contact Number (incl. Area Code)
Postal Address
Alternate Contact Number (incl. Area Code)
City, Suburb or Town, Country
Time difference to Lima
Email Address
Do you have authorisation to work in Peru?
YES
NO
Note: applicants MUST have appropriate paperwork to allow them to work legally in
Peru.
State
Postcode
Citizenship (for security designated positions only - include all)
3. Voluntary Retrenchment
Have you ever received, or are you expected to receive, a voluntary retrenchment benefit from the Australian Public Service or another
Commonwealth Employer?
NO
YES
Date Received
Expected Date
Which Department or Agency?
4. Referees
Please provide the names and email addresses of two work-related referees whom we can contact. Both referees should be able to comment on
your work performance in detail and have supervised you for at least 12 months - one should be your current supervisor. Referees who are coworkers, friends or family members are not acceptable.
Referee’s Name/Company
Referee’s Name/Company
Referee’s Relationship to Applicant/Years of relationship
Referee’s Relationship to Applicant/Years of relationship
Email Address
Email Address
5. Fit and Proper Person
It is a requirement of employment that Embassy staff be ‘fit and proper’ persons. Have you ever been criminally convicted? If yes, provide details.
NO
YES
If Yes, provide details
6. Applicant’s Statement
The above information, to the best of my knowledge, is true and correct. I consent to the Embassy collecting and using information, and to relevant
employers/supervisors disclosing information, in relation to my work performance and conduct for the purpose of assessing my suitability to carry
out the duties of the position I have applied for, and suitability for employment to become an Embassy employee. I understand that misstatements
or omissions in my disclosures may result in a failure to hire or immediate discharge if they are discovered.
Signature or tick box if completing form electronically
Date
Applicant’s Checklist
Selection criteria addressed with relevant examples of work experience:
YES
LES Application Form completed including details of two referees
YES
Resume attached
YES
Email all documentation to: Recruitment.Lima@dfat.gov.au with your name included in the file name.