Minutes
Village of Orchard Park
Board of Trustees
The regular meeting of the Board of Trustees of the Village of Orchard Park was held on
Monday, December 14, 2015 in the Municipal Center, 4295 South Buffalo Street,
Orchard Park, New York. Mayor Clinton called the meeting to order at 7:00 p.m. with
the Pledge of Allegiance to the Flag.
Members present:
Others present:
Mayor Jo Ann Litwin Clinton
Dir. Of Public Works Michael P. Murphy
Deputy Mayor David A. Rood
Clerk-Treasurer Mary Beth Jensen
Trustee Francis T. Hogenkamp
Trustee Joseph R. Wales
Trustee Matthew J. Hartung
Mayor Clinton made the following announcement:
“Fire exits are located at the rear in the Board Room and at the doorway to the lobby. In
the event of a fire, you will be notified by announcement on the public address system.
If notified, please move in a calm and orderly fashion to the nearest exit.”
Moved by Trustee Hartung, seconded by Trustee Hogenkamp that the minutes of
November 23, 2015 be approved as received.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Deputy Mayor Rood, seconded by Trustee Wales that the vouchers numbering
12191 to 12223 in Abstract # 10 of 2015-2016 in the amount of $40,832.30 be paid as
presented.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Chairman and Erie County Legislator John Mills reported on the year 2015.
 For the second year in a row the county has lowered its tax rate.
 Road work (Webster, Powers, Lake…) in the Town and more anticipated in 2016.
 $15,000 was raised for the Food Bank.
 Gave the Clerk literature for the office (Chestnut Ridge, NYS Sheriff’s Assoc Yellow
Dot System, NYS Safe Kit, Scenic Byway, Contact info…)
 Grant Writer on staff, please notify him if there are any projects in the Village that
he could assist with.
 He was recently re-elected to serve for 2 more years.
There were no other comments from the floor.
Moved by Deputy Mayor Rood, seconded by Trustee Hogenkamp that the reports of the
Village Justice, Acting Village Justice and Water Department for the month of November
be received and filed.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
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Director of Public Works Murphy had nothing to report.
Trustee Hartung had nothing to report.
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Trustee Wales reported
o Holiday in the Park was a spectacular event. The parade was a great
addition. He thanked the volunteers, sponsors, and participants.
o The Next event will be the New Years Eve Ball Drop.
o Thanked John Mills for honoring him.
Deputy Mayor Rood wished everyone Happy Holidays!
Trustee Hogenkamp thanked everyone who participated in Holiday in the Park.
Clerk Treasurer Jensen had nothing to report.
Mayor Clinton had nothing to report.
Moved by Trustee Wales, seconded by Trustee Hartung that a transfer of $20,000 be
authorized from the Reserve for Equipment to the General fund to cover maintenance on
equipment. Reserve for Equipment received FEMA funding for maintenance on
Equipment. The expenditure is subject to a permissive referendum.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Deputy Mayor Rood, seconded by Trustee Hogenkamp that the following
adjustments be authorized in the 2015-2016 budget:
•
Increase budget for account AA-65110-401 Maintenance by $20,000
•
Increase budget for account AA-45031-000 Transfers by $20,000
•
Increase budget for account AA-44960-000 FEMA by $6,575.05
•
Increase budget for account AA-69010-800 Retirement by $4,520.25
•
Increase budget for account AA-65110-407 St Maintenance Miscellaneous by
$2,054.80
•
Increase budget for account FF-44960 FEMA by $8,371.77
•
Increase budget for account FF-69010-800 Retirement by $1,506.75
•
Increase budget for account FF-68320-400 Source of Supply by $6,865.02
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Hartung, seconded by Trustee Hogenkamp that because there is no
second meeting this month Clerk-Treasurer Jensen be authorized to pay all vouchers
submitted prior to the end of the month, after review by Deputy Mayor Rood.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Trustee Wales, seconded by Deputy Mayor Rood that the following resolution
be adopted:
WHEREAS, due to a projected increase by Erie County Water Authority (our source of
supply) of the cost of water, it is necessary to increase the rates for water usage, be it
RESOLVED, that the following water rates be effective as of January 1, 2016:
For district users - a rate of $5.70 per one thousand gallons plus an O&M quarterly
charge of $7.50; the minimum quarterly water charge being $47.40 for seven thousand
gallons.
For non-district users - a rate of $6.33 per one thousand gallons plus and O&M quarterly
charge of $7.50; the minimum quarterly water charge being $51.81 for seven thousand
gallons.
BE IT FURTHER RESOLVED, unpaid charges shall be enforced as provided by Chapter 210
of the Municipal Code of the Village of Orchard Park.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Moved by Deputy Mayor Rood, seconded by Trustee Hartung authorizing 4 sick days
compensation to a specified DPW employee for monitoring road conditions from
midnight to 7a.m. November 1 to April 1, and call out crews when necessary.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
The next regular meeting is scheduled for January 14, 2016.
Moved by Trustee Wales, seconded by Trustee Hogenkamp to adjourn at 7:19 pm.
On the question:
4 voting “Aye”
0 voting “Nay”
Carried
Respectfully submitted
Mary Beth Jensen
Village Clerk-Treasurer