PIECP ASSESSMENT GUIDE
May 1, 2015
This project was supported by Grant No. 2011-DB-BX-K011 awarded by the Bureau of Justice
Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's
Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National
Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for
Victims of Crime, and the SMART Office. Points of view or opinions in this document are those
of the author and do not necessarily represent the official position or policies of the U.S.
Department of Justice.
TABLE OF CONTENTS
Page
A.
The 2015 Assessment Process Overview ............................................... 2



List of Major Steps in Assessment Process .................................. 5
Chart of Assessment Process....................................................... 6
Chart of Assessment Report Process ........................................... 7
B.
Assessment Protocol ............................................................................... 8
C.
NCIA Tasks ........................................................................................... 11
D.
Assessor Tasks ..................................................................................... 13
E.
Certificate Holder Tasks ........................................................................ 15
F.
Certificate Holder Tasks Checklist ......................................................... 16
G.
Information Sent by Certificate Holder Prior to Assessment Checklist .. 17
1
A.
The 2015 Assessment Process Overview
Introduction
The Prison Industries Enhancement Certification Program (PIECP) assessment process
was developed to provide the Bureau of Justice Assistance (BJA) with sufficient
information to assure that all PIECP activities are in compliance with the program’s
underlying statutory and administrative requirements. BJA has selected the National
Correctional Industries Association (NCIA) to assess its active PIECP Cost Accounting
Centers (CACs). Selected CACs at approximately 10 Certificate Holders will be
assessed in 2015.

This cycle, assessors will conduct the assessments without additional team
members. As in the past, an assessor will have performed at least one
assessment prior to this one and will be the point of contact for the Certificate
Holder and NCIA. He or she will coordinate the report writing process and be
responsible for completing the assessment report.

Support staff from the NCIA will provide a variety of services in connection with
the assessment.
The Process
The 2015 PIECP assessments have several key features:

On-site visits will be made to 6 Certificate Holders and desk assessments will be
conducted on an additional 4 Certificate Holders for a total of 35 CACs, selected
primarily based upon the date of their last on-site assessment.

Some information will be provided to the assessor prior to the assessment visit.
At the time of designation, NCIA reviewed all active CACs for compliance with
eligibility, displacement, consultation with organized labor, consultation with local
private industry, and NEPA. Those compliance requirements are therefore
considered to be met. In preparation for this assessment, the Certificate Holder
will provide current information on wages/displacement, deductions, benefits,
voluntary participation, and any changes in NEPA conditions for all CACs to be
assessed. Thus the assessor will arrive on site already familiar with the CACs to
be assessed and ready to gather the additional information necessary to make a
compliance recommendation to BJA.

As much as possible, NCIA personnel and the assessor will utilize email to
transfer information among the parties to the assessment. All of NCIA’s 2015
assessment materials have been created in Microsoft Word and Microsoft Excel
so that all parties can easily manipulate the information necessary to complete
2
the assessment. Assessment materials also will be available on NCIA’s website:
www.nationalcia.org.

On-site time will be devoted as much as possible to those tasks which can only
be performed on site—interviews, records verification, and visual observation.

At BJA’s request, assessors, Certificate Holders, and NCIA staff should make
every effort to complete each assessment within 90 days of the time of the site
visit.
The assessment process will be divided into three parts:
Part 1:
Assessor's Review of Current CAC Information and Background
Information Prior to Site Visit
Each Certificate Holder will provide NCIA, prior to the site visit, current
wage/displacement, deduction, benefit, voluntary participation, and NEPA information
for each active CAC. Certificate Holders will be asked to send payroll and appropriate
DES wage letters for two separate months: January 2014 and January 2015. Two
copies of the data should be sent to NCIA as part of the Information Sent Prior to
Assessment Checklist.
Upon receiving the information, NCIA will forward it to the assessor, along with a copy
of the previous assessment report, a summary of any compliance issues raised during
that assessment, and a list of CACs to be assessed. By reviewing as much information
as possible before the site visit, the assessor should be able to make better use of
limited time on site
Part 2:
The On-Site Visit
The on-site visit will be focused on those mandatory criteria which are time sensitive:
wages/displacement, benefits, deductions, and voluntary participation, as well as any
changes in conditions affecting NEPA compliance. It will provide the assessor with the
opportunity to “fill in the blanks” and re-examine the tentative conclusions made as a
result of reviewing the information provided by the PIECP Manager prior to the
assessment, and to observe various aspects of program performance first-hand.
Through interviews with department of corrections officials, correctional industries
representatives, private sector partners, and inmates, as well as through visual
observations and random/sequential sampling of payroll and other data, the assessor
can complete his or her understanding of PIECP activities at the site.
3
Part 3:
Preparation of the Final Report and Follow-up
The assessor will prepare the assessment report based upon the Draft Assessment
Report Format included in the Assessment Workbook. Assessors will use the combined
Off- and On-Site Worksheets as their main tool in preparing the report, but should not
submit the worksheets to BJA. If it becomes necessary to develop a compliance plan,
the assessor will participate in the design of the plan, but not in its implementation. BJA
and NCIA will be responsible for the plan’s implementation.
This approach significantly reduces the amount of material the assessor must examine
on site. Any gaps in knowledge are likely to be recognized prior to the visit, so that the
assessor will know what questions to ask and what additional information to collect
during the visit. All NCIA materials will be available by email and on the NCIA website,
www.nationalcia.org.
4
MAJOR STEPS OF THE 2015 ASSESSMENT PROCESS
1.
BJA notifies all Certificate Holders of the upcoming assessments.
2.
NCIA notifies the PIECP Manager that an assessment will be performed and
requests payroll and DES wage determination for January 2014 and January
2015.
3.
NCIA selects assessors and makes site assignments.
4.
The assessor asks the PIECP Manager to provide current CAC information on
the 5 mandatory criteria: wages/displacement, benefits, deductions, voluntary
participation, and changes in NEPA conditions for January 2014 and January
2015.
5.
NCIA sends “assessment packet” to assessor.
6.
Assessor reviews current CAC information in advance of site visit.
7.
The on-site visit is completed.
8.
Assessor prepares draft report and emails to NCIA for review.
9.
After response from NCIA, assessor sends or emails draft report to PIECP
Manager for review and response.
10.
After response from PIECP Manager, assessor changes “draft” to “final” and
sends final report and response to BJA, the Certificate Holder, the PIECP
Manager, and NCIA.
11.
BJA notifies Certificate Holder of the results of the assessment. If compliance
issues remain, BJA works with NCIA to assist Certificate Holder in reaching full
compliance. (The assessor may destroy working papers at this point if he or she
chooses to do so.)
5
2015 ASSESSMENT PROCESS
= information already determined by NCIA to be in compliance
Initial Package
of Information
provided by
NCIA National
Office
Information
provided by
Certificate
Holder in
Advance
Assessor Analyzes
Information Sent in
Advance
Information
collected on site
WORKSHEETS
Assessor Makes Site
Visit
Tasks completed
on site
Assessor Creates Draft
Assessment Report
Eligibility
Displacement
Consult
Industry at
Designation
Consult Labor
at Designation
NCIA Reviews Draft
Report
NEPA at
Designation
Wages
Benefits
Deductions
Voluntary
Participation
Assessor Makes any
Changes and Sends to
PIECP Manager
BJA
Certif.
Holder
NCIA
PIECP Manager
Responds
Changes in NEPA
6
PIE
Manager
ASSESSMENT REPORT PROCESS
Assessor Creates Draft Assessment Report and Sends
to NCIA for Review
NCIA Reviews
Assessor Sends Draft Report to PIECP Manager
PIECP Manager Responds in Writing
Assessor Completes Final Report
If No Problems
If Problems Exist, and CH
Seeks Compliance
Assessor attaches
site response, relabels report as “final,”
and submits to BJA,
Certificate Holder,
PIECP Manager and
NCIA.
Assessor notifies NCIA of
problem(s). BJA, assessor and
NCIA formulate compliance
plan. Assessor incorporates
plan outline into report, re-labels
report as “Pending Completion
of Compliance Plan,” and sends
report to BJA and NCIA. BJA/
NCIA relay plan to CH and
monitor. NCIA adds explanation
to report when compliance
reached and forwards to BJA,
CH, and assessor. BJA notifies
CH, NCIA, and assessor of full
compliance.
BJA notifies
Certificate Holder,
NCIA, and assessor
of full compliance.
7
If CH Disagrees with
Findings
Assessor notifies NCIA
of problem(s) and
incorporates a
description of the
problem(s) identified
and the Certificate
Holder’s response to
the report. Assessor relabels report as
“Contests Findings,”
and sends report to BJA
and NCIA. BJA/NCIA
work with site to reach
solution. BJA makes
new compliance
determination.
B.
Assessment Protocol
1. March 2015
BJA notifies selected Certificate Holders in writing of the upcoming assessments. The
letter states that NCIA will be conducting on-site assessments of certain CACs and
explains that an assessor will contact the PIECP Manager with specifics as the time of
the visit approaches.
(See BJA Letter to Certificate Holder, Assessment Guide.)
2. April 2015
a. NCIA determines which CACs will be assessed.
b. NCIA prepares a package on each Certificate Holder to be assessed,
containing:




a list of CACs to be assessed
a brief description of NEPA conditions at the time of designation
a copy of the Certificate Holder’s previous assessment report along with
BJA’s letter acknowledging completion of the last assessment
a description of any significant compliance-related issues that arose during
the previous assessment cycle and their resolution.
NOTE: To facilitate the preparation of assessment materials, NCIA will include
only CACs designated prior to January 1, 2015.
c. NCIA sends a letter to each PIECP Manager, advising:




That a site assessment will be conducted and which CACs will be assessed
the name of the assessor
that the assessor will contact the Certificate Holder’s PIECP Manager to
coordinate assessment visit details
that two (2) copies of the wage, deduction, benefit, and voluntary information
for January 2014 and January 2015 should be forwarded to NCIA not less
than 30 days prior to the assessment. Note that for both months, DES wage
verification documentation should be provided.
(See NCIA Letter to PIECP Manager, Assessment Guide.)
3.
Not less than 45 days prior to the visit
a. Assessor contacts PIECP Manager to arrange site visit and discuss travel
logistics.
8
b. Assessor sends letter to PIECP Manager following phone call, formalizing date
for visit.
(See Sample Letter A, Assessment Workbook.)
4.
Not less than 30 days prior to visit
NCIA receives wage, deduction, benefit, voluntary participation, and changes in
NEPA information on each CAC to be assessed from Certificate Holder, including
DES documentation, as requested. Two separate months are covered: January
2014 and January 2015.
5.
Not less than 21 days prior to visit
NCIA incorporates information into the package it has already prepared (See #2b,
above), and forwards it to the assessor. The package now contains all of the
information listed there, plus wage/displacement, deduction, benefit, voluntary
participation, and NEPA information submitted by the Certificate Holder for January
2014 and January 2015.
6.
June – August, 2015
Site visits take place. Desk assessments will also be completed during this timeframe.
Assessor sends thank you letter to PIECP Manager. Requests additional information, if
necessary.
(See Sample Letter B, Assessment Workbook.)
7.
Not later than 30 days after the visit
Using the Draft Assessment Report Format, and based upon the completed Off- and
On-Site Worksheets, assessor prepares a draft assessment report and emails it to
NCIA.
(See Draft Assessment Report Format, Assessment Workbook.)
8.
Not later than 30 days after receiving the draft assessment report from
assessor
a. NCIA reviews draft assessment report, consults with the assessor and BJA, and
suggests changes (if necessary) to assessor.
b. Assessor amends draft, if necessary, and sends or emails Draft Assessment
Report and cover letter to jurisdiction’s PIECP Manager and NCIA. Letter asks
for a response within 30 days.
9
(See Sample Letter C, Assessment Workbook.)
9.
30 days after receiving Draft Report
PIECP Manager responds, in writing or by email, to assessor. Either: (1) no
problems; (2) agrees with problems identified by assessor and wishes to correct;
or (3) disagrees and wishes to contest findings.
10.
Not later than 60 days after the site visit
a. If no problems, assessor/ re-labels draft report as “final” and sends hard copy to
Certificate Holder, PIECP Manager, NCIA and BJA (along with the letter from
Certificate Holder agreeing with findings). The assessor’s job is now complete.
(See Sample Letter D, Assessment Workbook.)
BJA notifies Certificate Holder in writing of full compliance finding and that
process is now complete.
b. If problems exist and Certificate Holder seeks compliance, assessor notifies
NCIA. Assessor, BJA and NCIA formulate compliance plan. Assessor and NCIA
outline proposed compliance plan, assessor re-labels report “Pending
Completion of Compliance Plan,” and forwards it to BJA and NCIA. The
assessor’s job is now complete.
BJA/NCIA relay plan to Certificate Holder in writing, with timeline for
implementation. The timeline may vary depending upon the nature of the
problem, usually 30 to 90 days. BJA (with assistance from NCIA, as requested)
monitors plan. NCIA creates addendum to final report with description of
implementation results, and forwards addendum to Certificate Holder, assessor,
and BJA.
BJA notifies CH Commissioner, in writing, of full compliance and process is
complete.
c. If Certificate Holder disagrees with assessor’s findings, BJA (with assistance
from NCIA, as requested) reviews Certificate Holder’s explanation of the
practice(s) in question, makes a new compliance/non-compliance determination,
and informs Certificate Holder, NCIA, and assessor, in writing. Letter also
outlines procedures for cancellation of Certification if non-compliance cannot be
corrected.
11.
At end of process
Once BJA determines full compliance at the conclusion of the assessment
process, all time-sensitive documents may be destroyed. Working papers are
10
not subject to FOIA requests and the assessor should decide whether he/she
wishes to keep or dispose of this information once the assessment is complete.
C.
NCIA Tasks
1.
March – April 2015
a. Determine which CACs must be assessed.
(For detail, see Protocol, 2b, above.)
b. Prepare assessment package on each Certificate Holder.
(For detail, see Protocol, 2b, above.)
c. Assign an assessor, for each Certificate Holder to be assessed.
d. Notify selected PIECP Manager in writing:




2.
that a site visit will be conducted
the name of the assessor
that the assessor will contact the PIECP Manager to schedule a site visit
that wage/displacement, deduction, benefit, voluntary participation, and NEPA
information for January 2014 and January 2015 must be submitted to NCIA
not later than 30 days prior to the site visit.
May – June, 2014
Upon receiving wage/displacement, deduction, benefit, voluntary participation, and
NEPA information on all CACs to be assessed, add to package and send to assessor.
Package now includes all information outlined in Assessment Protocol, 2b, above, plus
the wage/displacement, deduction, benefit, voluntary, and NEPA information (including
DES wage verification) on each CAC sent by the Certificate Holder to NCIA for January
2014 and January 2015.
3.
30 days after receiving draft assessment report
NCIA reviews draft assessment report submitted by assessor and communicates any
suggested changes to assessor. Works with Certificate Holder, PIECP Manager,
assessor, and BJA to design a compliance plan, if necessary.
4.
Until completion of process
Work with BJA on any tasks necessary to complete assessment process.
11
5.
At completion of process
Organize and keep on file all assessment reports and back-up documentation that has
long-term relevance. All time-sensitive documents may be destroyed once BJA
determines full compliance at the conclusion of the assessment process. Working
papers are not subject to FOIA requests and the assessor should decide whether
he/she wishes to keep or dispose of this information once the assessment is complete.
12
D.
Assessor Tasks
(See Assessor's Checklist, and On- and Off-site Worksheets in the PIECP Assessment
Workbook.)
Assessor Tasks have been divided into on and off-site activities; off-site activities have
been further divided into pre- and post-site visit tasks.
1.
Pre-Site Visit Tasks:
a. Contact Certificate Holder to arrange logistics of visit.
b. Review materials provided by NCIA.
c. Fill out those portions of the Off-Site Worksheets which can be completed based
upon the information now in your possession. (See Off-Site Worksheets, PIECP
Assessment Workbook.)
2.
On-SiteTasks:
a. Conduct interviews with corrections officials, PIECP Manager, CAC Managers.
b. For each CAC to be assessed:






3.
Pick interview sample
Get copy of voluntary agreements, timesheets, and payroll records for each
member of random sample
Conduct walkthrough
Interview inmates
Complete On-site Worksheets
Identify any missing materials or information
Post-Site Visit Tasks:
a. Send thank you letter to Certificate Holder and request any information that might
be missing.
b. Complete draft assessment report, relying upon the completed Off- and On-Site
Worksheets as the source documents.
c. Draft the Assessment Report.
The report will include: (1) a summary of the information reviewed and the
conclusions of the assessor as to compliance/non-compliance on the 5 PIECP
mandatory criteria reviewed on site (wages/displacement changes since last
assessment, benefits, deductions, voluntary participation, and changes in NEPA
13
since designation or the time of the last assessment visit); and (2) any
assumptions the assessor made in drawing his or her conclusions. Any
compliance-based problems should be identified along with suggestions for their
resolution.
(See Draft Assessment Report Format, PIECP Assessment Workbook.)
d. Forward e-mail copy of Draft Report to NCIA (wil@nationalcia.org) for review.
NCIA will review and contact you when the Draft Report is ready to send to the
jurisdiction’s PIECP Manager.
e. Forward hard copy of Draft Report to jurisdiction’s PIECP Manager. Ask for
response within 30 days.
(See Sample Letter C, PIECP Assessment Workbook.)
f. When PIECP Manager responds, if there are no unresolved problems, assessor
re-labels draft as “final” and forwards copy (along with Certificate Holder’s
response) to BJA, Certificate Holder, PIECP Manager, and NCIA.
(See Sample Letter D, PIECP Assessment Workbook.)
g. If there are unresolved problems and Certificate Holder seeks compliance:

Assessor, BJA and NCIA formulate compliance plan. NCIA and the Assessor
outline proposed compliance plan, assessor re-labels report “Pending
Completion of Compliance Plan,” and forwards it to BJA. The assessor’s job
is now complete.

BJA/NCIA relay plan to Certificate Holder in writing, with timeline for
implementation. Timeline may vary depending upon nature of problem, 30 to
90 days.

BJA (with assistance from NCIA, as requested) monitors plan.

NCIA creates addendum to Final Report with description of implementation
results, and forwards addendum to Certificate Holder and BJA.

BJA notifies Certificate Holder, in writing, of full compliance and process is
complete.
h. If Certificate Holder disagrees with assessor’s findings:
BJA (with assistance from NCIA, as requested) reviews Certificate Holder’s
explanation of practice(s) in question, makes a new compliance/non-compliance
determination, and informs Certificate Holder and NCIA in writing. Letter also
14
outlines procedures for cancellation of Certification if non-compliance cannot be
corrected.
15
E.
Certificate Holder Tasks
The Certificate Holder’s primary responsibility is to gather together relevant
current information prior to the site visit and to forward that information to NCIA
no less than 30 days prior to the site visit. The process amounts to a “selfassessment” in that it will require the Certificate Holder to ensure that, from its
point of view, all of the PIECP mandatory criteria have been met. (See
Information to be Provided by Certificate Holder Prior to Assessment Checklist,
and Certificate Holder Tasks Checklist, PIECP Assessment Guide.)
16
CERTIFICATE HOLDER TASKS CHECKLIST
F.
Time Frame
External Input
Task
[ ] March 2015
Receive initial Assessment
Notification from BJA
---
[ ] April 2015
Receive letter from NCIA
advising site visit will take
place; name of assessor.
Notify all relevant parties that
site visit will take place. Plan
visit.
[ ] not less than 45
days prior
Receive letter/call from
assessor to schedule
assessment.
Begin to collect CAC advance
information to forward to NCIA. Forward
as soon as possible. Conduct selfassessment simultaneously.
Determine how many people and days
assessment will require.
Notify CACs of assessment date.
Develop proposed itinerary and reserve
meeting rooms.
Make hotel reservations, in-state travel
arrangements for assessor.
[ ] 30 - 40 days prior
Send “Information Provided by
Certificate Holder Prior to Assessment” to
NCIA headquarters.
[ ] 14 days prior
Confirm reservations/travel
arrangements and finalize itinerary.
[ ] 1 day prior
Coordinate details of visit with assessor.
[ ] Assessor arrival
Assessor entry briefing with
Chief of Corrections and PIECP Mgr.
Conduct assessment.
[ ] 14 days after
Request for missing
information (or thank you
if nothing missing)
Provide missing information to assessor.
[ ] 60 days after
Receive draft report
Respond to draft report (to assessor).
Receive final report
Receive final BJA letter
or compliance plan
Respond to BJA and NCIA.
Implement compliance procedures (if
any).
[ ] 90 days after
[ ] --[ ] ---
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G.
INFORMATION SENT BY CERTIFICATE HOLDER PRIOR
TO ASSESSMENT
The purposes of this checklist are: (1) to identify for the PIECP Manager the information to be
sent to NCIA headquarters 30 days prior to the scheduled site assessment and (2) to assist the
assessor in verifying that pertinent documentation has been provided.
Please submit this completed checklist and the requested documentation to (please note
NCIA’s new mailing address):
Wil Heslop
NCIA
800 North Charles St., Ste. 550B
Baltimore, MD 21201
Please fill in information as required below and please “X” each check box to demonstrate that
you have submitted each item:
Date:
__________________________________________________________
Certificate Holder:
__________________________________________________________
System-wide Information:


List of active CACs, model, and products/services produced as of January 1, 2015. Please
include the name of the institution and the address for each CAC.
Any new or changed legislation affecting PIECP CACs enacted since the last desk or site
assessment.



Definition of “displacement” used by the Certificate Holder. [NOTE for assessor: Use
jurisdiction’s definition of displacement if one exists (usually defined by the State DES). If
not, ask if Federal definition is used. Federal definition: the inappropriate transfer of
private sector job functions to PIECP workers.]
Definition of “locality” used by the Certificate Holder. [NOTE for Assessor: Locality
means the geographic area impacted by the presence of a PIECP CAC operation. It is
normally defined by the State DES. If the DES has not provided the CH with a definition,
determine what definition of locality is being used by the CH instead.]
Sample copy of voluntary form showing types of deductions, percentages, and any other financial
agreement by PIECP workers.
18
Documentation for each CAC (please provide for each CAC to be assessed):




Letters from Certificate Holder to DES requesting 10th percentile wage determination covering
January 2014 and January 2015, including SOC codes. IMPORTANT: If the CAC uses a
training wage, the letter from the Certificate Holder must request approval of both the training
wage and time period for each applicable SOC code.
Response from DES, including SOC codes covering January 2014 and January 2015.
IMPORTANT: If the CAC uses a training wage, the response from the DES must include
approval of both the training wage and time period for each applicable SOC code.
Written description of any exemption from 10th percentile wage floor that your DES or BJA may
have granted (if applicable). A copy of the decision should be included.
Date annual update was implemented for each CAC being assessed (please fill in).

Date of annual wage update for 2013 _______________________________

Date of annual wage update for 2014 _______________________________
Certificate Holder may attach additional documentation if there are multiple CACs and each CAC
has a different annual wage update.

Workers’ Compensation (submit one of the items below)

Copy of Certificate of Insurance (for Workers’ Compensation)
-OR-

If you self-insure or utilize a comparable Workers’ Compensation program, please submit
documentation describing the program along with a description of the following benefits
provided to PIECP workers:
1.
Temporary and partial disability lost income formulas
2.
Permanent disability lost income and lump sum payment criteria and payment
maximums
3.
Death benefits, including payment maximums.
IMPORTANT: You will also need to provide a description of benefits provided to
the comparable group against which you measure the benefits provided to PIECP
workers (private sector counterparts in employer model CACs; correctional industries
workers in customer or manpower model CACs). Your description must include:
1.
Temporary and partial disability lost income formulas
2.
Permanent disability lost income and lump sum payment criteria and payment
maximums
3.
Death benefits, including payment maximums.
19
For customer model CACs, types of coverage must be comparable to those provided to
federal, state or county correctional industries employees, but amounts need not be
identical if the Certificate Holder can show that the benefits for PIECP workers are
comparable to those provided to similarly situated private sector workers (versus
federal, state or county workers). The burden is on the Certificate Holder to show
comparability. Procedures need not be identical.

Piecework (if applicable – please fill in):
1.
If yes, DES 10th percentile hourly wage for each SOC code:
__________________________
__________________________
__________________________
2.
Industry standard production rate (units per hour) for 100% productivity:
_______________________________________________________
3.
Production rate (units per hour) for 100% productivity used in this CAC:
_______________________________________________________
4.
Explanation of any differences: _________________________________
5.
Pay rate per unit produced: ____________________________________
Certificate Holder may attach additional documentation to answer Piecework #1 - #5



Split wage (if applicable) – If the Certificate Holder utilizes a split wage, please attach the
following documentation:
1.
Criteria for selecting PIECP workers for the split wage
2.
Tracking method and calculations (for tracking the split wage)
Training wage (if applicable) – submit documentation tracking the number of hours worked for
PIECP workers receiving training wages. Documentation must contain the PIECP workers’ start
date and number of hours worked since beginning work in the CAC.
Copies of official payroll and deduction reports for the months of January 2014 and January 2015
for each PIECP worker in the CAC. This documentation may include accounting payroll reports,
check stubs, PIECP worker account reports, or any other documents that provide the following
information:
1.
PIECP worker name
2.
PIECP worker number (if utilized)
3.
SOC code for each PIECP worker (must be included; may be handwritten if necessary)
4.
Rate of pay (converted to hourly if piece rate)
5.
Number of hours worked during pay period (If PIECP worker must meet hourly
requirement to move up from training wage, include hire date and total number
of hours worked to date)
20

6.
Gross wages for pay period
7.
Taxes (federal, state, local)
8.
FICA and Medicare (if employer model)
9.
Room and board
10.
Family support
11.
Victims’ compensation and/or restitution
12.
Net pay (gross minus all allowable deductions)
13.
Overtime at time-and-a-half (if applicable)
Victims’ Compensation – If the Certificate Holder deducts for Victims’ Compensation, please
submit the following:


Text of the law establishing the fund, that the Victims’ Compensation deductions are
deposited, as a fund to compensate the victims of crime
Documentation showing the deposits made into the fund for 2013 and 2014

Wage plan (if any)

Wage-related grievances by PIECP workers (include process for resolution)

Summary of missing documentation (if any)

Any displacement issues since the time of the last assessment (if any)

Issues of concern (if any):
If you have any questions about this checklist or any of the requested documentation or
information, please contact Wil Heslop at 410-230-3972 or wil@nationalcia.org
21