KA2 application support schools 10 July 2014 N

KA2 Strategic
Application advice –
What the Assessor
is looking for
Key Action 2 for schools
• Key Action 2 – Strategic Partnerships = School
Partnerships between 2 to 10 schools
• They can last 2 or 3 years
• Can focus on one specific field of education i.e. school
education or…
• Can promote cross-sectoral cooperation i.e. involve more
than one field of education
• Grant is not a lump sum for mobilities cf. Comenius but a
mix of flat rates ( called unit costs) and real costs
Selection and grant agreements
• One application per project, assessed by coordinating
National Agency
• School to school only SPs = individual Grant Agreements
as per current Comenius partnerships
• If schools partner with other organisations the applicant
organisation holds the grant agreement with their National
Agency and hence the funds and budget for the whole
What happens when you apply?
• a formal check is made to verify against the eligibility and
exclusion criteria
• a quality assessment evaluates how well the participating
organisations meet the selection criteria and the project
meets the award criteria
• Notification of result of application is within 4 months of
the submission deadline
Quality Assessment / Award Criteria
• Each application is marked out of 100
– Relevance of the project (30)
– Quality of the project design and implementation (20)
– Quality of the project team and the cooperation
arrangements (20)
– Impact and dissemination (30)
• A project must score at least 60 to be considered, AND
score at least 50% in each category
School priorities
• Improving the attainment of young people, particularly
those at risk of early school leaving (ESL)
• Improving the attainment of young people with low
basic skills in Maths, Science and Literacy
• Developing high quality and accessible Early
Childhood Education and Care services (ECEC)
• Revising and strengthening the professional profile of
the teaching professions
Education and training priorities
• developing basic and transversal skills, such as
entrepreneurship, digital skills and multilingualism
• enhancing Information and Communication Technologies
(ICT) uptake in teaching and learning
• promoting stronger coherence between different EU and
national transparency and recognition tools
• supporting the adjustment of funding and investment in
education and training to new needs and the development
of improved funding approaches for skills development
The ‘proportionality principle’
• There will be a fair and standard marking of applications,
no matter their size or scope
• The assessor will consider the size of the project and the
experience of the school when assigning marks, and will
adjust expectations accordingly
• in practice this will mean that you are not disadvantaged
by applying for a small project – the definition of ‘very
good’ will be different
• coherence of the grant request in relation to the activities
and outputs proposed will be checked
Relevance of the project – 30 points
The assessor needs to see that the project :
• matches the aims of Erasmus+, and the priorities for schools
• is based on a genuine and adequate needs analysis;
• has clearly defined objectives which are realistic and address issues
relevant to the schools , their staff and pupils
• is innovative and/or complementary to other initiatives already carried
out by the schools
• only has value and produces results because it is carried out with
other international partners
Quality of the project design & implementation – 20 points
• The work programme should be clear, complete and of good
• It must include appropriate phases for preparation,
implementation, monitoring, evaluation and dissemination.
• The project objectives and proposed activities must be consistent.
• It must be cost-effective and allocate appropriate resources to
each activity.
• Where there are plans for training, teaching or learning activities,
they must be appropriate to the aims and involve the appropriate
number of participants.
• Learning outcomes should be clearly assessed and validated.
Quality of the project team & cooperation
arrangements – 20 points
• The schools involved bring the right mix of experience and expertise
to successfully deliver all aspects of the project.
• All partners are active contributors and tasks/responsibilties are
clearly assigned.
• Where possible newcomers are involved.
• It is clear what the channels of communication are for schools to
coordinate the project.
• If a ‘Partner Country’ is involved you must explain the necessity for
their inclusion, if not the project will be rejected.
Impact and dissemination – 30 points
The Assessor will consider how the potential impact of the project
is measured :
• on participants and schools, during and after the project lifetime
• at local, regional, national and/or European levels.
In addition:
• The quality of the dissemination plan
• The plans for ensuring the sustainability of the project after the project
• If relevant, how the outcomes are made freely available. (opensource)
• Before anything else….
• Remember your PIC!
• Start at
The application eform
• Completed on-line only (no paper)
• You’ll need the most up-to-date version of Adobe
• To submit and complete in full, you will need to be
connected to the internet
• It must be saved to your desktop before starting
• There have been some reports of corruption when using
a USB stick with a .pdf application, so that should be
It should look like this
Basic form info
Grey is automatic – you can’t enter info
Red outline is mandatory
Blue with black outline is optional
Combination of drop-down menus and free
text boxes
• Hover over boxes to find character
• Section-by-section guidance online
Menu of different cost items
Most payments conditional on justification in application
Unit costs i.e. flat rates
2 cost items are common to any project:
Project management and implementation
Transnational project meetings
Application process
• Once you’ve completed the form, you should:
– Validate
– Print declaration
– Have it signed
– Attach the declaration
– Attach the time table of activities (Gantt chart)
– Submit the application online
• Great opportunity to find partner
• Protected space to share ideas
• Improved version coming soon
Finding out more
• www.erasmusplus.org.uk
– For application guidance,
– forms,
– deadlines,
– the programme guide,
– Links and guidance for ECAS and PIC,
– and everything to do with Erasmus+,
– including more links
• [email protected]
• 0161 957 7755