VP, Finance - ATD Florida Suncoast Chapter

Vice President for Finance
Position Summary:
The Vice President for Finance manages the financial operations of the chapter, ensures that the
Chapter operates in a fiscally and administratively accountable manner and remains in compliance with
ATD's Chapter Affiliation Requirements (CARE). This Board role is also responsible for participating in
discussions and decisions about general chapter operations and issues that come before the Chapter
Board. Additionally, the VP for Finance is expected to provide guidance to Board members on the
consequences of financial decisions they will make on the chapter’s behalf.
The primary duties of the Vice President for Finance are to:
 Chair the Financial Planning Committee to create the chapter’s operating budget for the year, with
input from all the Board officers;
o Track the budget during the year,
o Provide a monthly report to the Chapter Board of income and expenses against plan;
 Oversee and perform all of the financial transactions of the chapter;
o Maintain records of and report on those transactions;
o Highlight the financial condition of the Chapter at Chapter Board meetings and at other
times when called on to do so by the President or the Chapter Board.
 Manage the Chapter's finances, including investments, in accordance with accepted accounting
practices and in compliance with ATD's Chapter Affiliation Requirements (CARE).
 Be knowledgeable of and carry out the requirements of the chapter’s “Financial Policies and
Procedures” document for Chapter operations;
o Ensure that these “Financial Policies and Procedures” are distributed to Chapter Board
officers and procedurally followed;
 Provide information, as requested, for an external audit by a hired CPA auditor or for an internal
chapter finances review by the Financial Review Committee;
 Manage the Registration Committee Manager.
Term: One year, elected; optionally, can stand for re-election to the same Chapter Board position for
one additional term. If approved by the Chapter Board, an exception can be made for a third term only if
the external audit/internal review process is successfully completed at the end of each fiscal year, as
outlined in the Financial Policies and Procedures document. Under no circumstances can a VP for
Finance serve more than three years in a row.
Time Commitment: 6 – 10 hour per month
Estimated Time Requirements per month:
 Perform regular financial record keeping and financial book upkeep: 2-4 hours
 Prepare report for and attend monthly Chapter Board meetings: 2 hours
 Attend monthly chapter meetings, as available: 2.5 hours, plus travel time
 Provide information for external audit to CPA auditor or to the Financial Review Committee for
an internal chapter finances review, 2 to 4 hours in Q1 of fiscal year.
 Communicate with administrative office about chapter business: 2-4 hours
The following responsibilities apply to the position of the Florida Suncoast Chapter Vice
President for Finance:
 Creates an annual operating budget with the Chapter Board and makes it accessible
to members
Conducts Audits
 Audits income/expenses and cash-flow on a monthly basis to ensure chapter's sound
financial status
 Reports the results of financial audits to the board in a timely manner
 Ensures compliance with CARE
 Ensures chapter is in compliance with state and federal reporting requirements
 Oversees operations and finance for the chapter
 Work with the chapter Bookkeeper on financial transactions
 Reconciles chapter bank accounts on a regular basis
 Oversees the accuracy of record-keeping and reporting
 Issues payment for invoices in a timely manner
 Maintains chapter tax-exempt non-profit status
 Ensures that the chapter maintains adequate insurance coverage
 Manage banking records (Signatures and online banking security passwords).
 Prepare and send monthly P&L: and Budget against Actuals reports to the President
and the Chapter Board
 Process and reconcile all credit card charges
 Prepare and record all back deposits
 Assist tax preparer with data needed for annual filing
 File annual report with State of Florida
Manage the Registration Manager
Recruit and train the incoming Vice President for Finance
Recruit and train the Registration Manager
Board Participation
 Reports all income and expenses to the board on a regular basis
 Reports on financial status of chapter each January at membership meeting and
each month at board meetings
 Attends and participates in all monthly board meetings and chapter programs
 Participates in other chapter events, committee meetings, and conferences as
 Represents chapter professionally and ethically in all business
functions/organizational activities
The positions that the Vice President for Finance is supported by:
 President
 Immediate Past President
 President Elect
Demonstrated experience in budget design, fiscal responsibility and accounting practices
Good understanding of operations and finance
Ability to work with administrative services
Time available to fully participate in chapter and board meetings, and represent the chapter
regionally and nationally
National member of ATD and a member in good standing with the local chapter
ATD Resources:
Chapter Coach
National Advisors for Chapters (NAC)
Chapter Affiliation Requirements (CARE)
Sharing Our Success (SOS)
Chapter Leader Community (CLC)
Leadership Connection Newsletter (LCN)
ATD Leadership Institute (ALI)
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