IUPUI
COMMENCEMENT 2010
IUPUI
A change is occurring at IUPUI in that the Diploma Covers (both IU and Purdue) will be handed
out to the graduates as each walks across their respective school platform at the main
commencement ceremony. For the past two years, IUPUI has given a print to the graduates but
as of 2010 commencement, that print will be replaced by distributing the diploma covers at the
main commencement ceremony.
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The Professional School Ceremonies (Law, Med, Dent) that occur on Saturday will
continue as usual (diplomas/diploma covers will be passed out for Med/Dent;
programs will be passed out for Law).
Other School Ceremonies will change in that diploma covers will no longer be
distributed there.
PRE-COMMENCEMENT PLANNING
1. Diploma Covers
 Diploma covers will be delivered to the IUPUI Registrars office as always
 Weekend of Commencement (either Thursday or Friday) IUPUI Alumni Relations will
pick up the diplomas covers to be delivered to the Convention Center.
 Diploma covers will be stored at the main stage of the Convention Center
2. Saturday Professional School Ceremonies
The following items will be transported by Alumni Relations to the Convention Center when
they transport the red diploma covers as long as the items are at the Office of the Registrar
by the Thursday of commencement weekend.
School of Medicine (Saturday)
Diplomas in tubes and miscellaneous items
1 Cart
School of Dentistry (Saturday)
Diplomas and empty tubes for Dentistry to distribute
8 Boxes
School of Law (Saturday)
Programs
8 Boxes
2010 Change:
 Med, Dent, Law officials will need to get their items to the Registrar prior to the Thursday
before Commencement weekend. Work with Tom May and Karen Looper in the
Registrar’s Office.
 Alumni Relations will transport these items to the Convention Center along with the main
ceremony diploma covers.
o Alumni Relations will deliver Med and Dent diplomas/covers to the room adjacent
to Sagamore Ballroom. Alumni Relations will work with Med and Dent to assure
that the documents are available at the school ceremony rooms.
o Alumni Relations will deliver Law programs to room adjacent to Sagamore
Ballroom. Law should make arrangements to get programs prior to ceremony.
3. Sunday School Ceremonies
The following items will be transported by Alumni Relations to the Convention Center when
they transport the red diploma covers as long as the items are at the Office of the Registrar
by the Thursday of commencement weekend.
School of Public and Environmental Affairs
Banner, Gifts and miscellaneous
9 Items
School of Education
Gifts for students
3 Boxes
School of Engineering and Technology
Gifts for students
4 Boxes
School of Liberal Arts
Programs and miscellaneous
7 Boxes
2010 Change:
 School officials will need to get their items to the Registrar prior to the Thursday of
Commencement weekend. Work with Tom May and Karen Looper in the Registrar’s
Office.
 Alumni Relations will transport items to Convention Center along with diploma covers
and Registrar carts.
 Registrar representative (Karen Looper) will drive to the Convention Center to be sure
school items and Registrar carts are delivered to the secure room in the Convention
Center directly behind the Alumni Relations Information Desk receptionist (Rm 111).
 Karen will sign for key to the room and give key to Sharon Holland who will assure it gets
to the Alumni Relations Information Desk in the center lobby.
 School officials whose materials have been transported will be responsible for getting
and transporting their materials from the secure room to the appropriate room for
their school ceremonies, stopping by the Alumni Relations Information Desk to get
the key. They will need to return any carts used to the secure room.
 Schools will be responsible for “taking home” anything leftover from their ceremony.
 Mary Beth Myers and Stella Anderson will be at the commencement ceremonies as
Marshalls. When not needed for other Marshall duties, Mary Beth and Stella will be
in the secure Registrar room to assist school officials in getting their items to prepare
their school ceremony.
MAIN COMMENCEMENT CEREMONY CHANGES
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o
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CARDS: In the robing area on Commencement Sunday, all graduates will be assisted by
the Marshalls to complete a card with their Name and graduating school.
o Red cards = IU degree; Yellow cards = Purdue degree
As graduate walks across the appropriate school platform (which will be set up in front of the
large commencement stage just as in prior years when prints were distributed), they will
hand card to a Marshall and the graduate will receive the appropriate diploma cover from
their Dean or other designated official.
Cards provided by graduates at as they walk across the platform will be collected.
POST COMMENCEMENT
o
o
Remaining diploma covers will be transported by the IUPUI commencement group back to
the IUPUI Registrar after commencement.
After Commencement weekend, Alumni Relations will separate and count the cards.
o A spreadsheet will be sent to the IUPUI Office of the Registrar indicating the number of
diploma covers that were distributed at commencement for each school.
o Based on that quantity, it will be clear the number of diploma covers yet to be distributed
to each school for further distribution (# of graduates minus # of covers distributed).
o The actual cards will be delivered from the IUPUI Commencement group to the
academic units so they know which of their graduates attended commencement and
already received covers.
o Registrar will work with academic units to deliver appropriate number of remaining
diploma covers to the school.
o Schools may distribute those remaining covers to their graduates as the school sees fit
(this includes the August and December graduates who have the choice of walking in
the May commencement). Schools will receive all diploma covers to which they are
entitled to cover all of their graduates.
From Alumni Association Website
Commencement 2010
General Information
Saturday, May 8: The Schools of Medicine, Dentistry, and Law-Indianapolis will hold recognition programs
as follows: Medicine, 12 Noon; Dentistry, 3:00 p.m., and Law-Indianapolis, 4:00 p.m.
Sunday, May 9: two University Commencement ceremonies will be held in Halls A-B-C of the Convention
Center.
The morning ceremony will begin at 11:30 a.m. and will include the Schools of Dentistry, Education, Health
and Rehabilitation Sciences, Informatics, Law-Indianapolis, Medicine, Nursing, Physical Education and
Tourism Management, Public and Environmental Affairs, Social Work, and the University Graduate School.
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The Kelley School of Business graduate program will hold its recognition program on
Sunday immediately following the 11:30 a.m. University Commencement ceremony.
All other schools will hold recognition programs immediately following their respective
University ceremonies on Sunday.
The afternoon ceremony will begin at 3:30 p.m. and will include the Kelley School of Business, Continuing
Studies, Engineering and Technology, Herron School of Art and Design, Journalism, Liberal Arts, Library and
Information Science, and the School of Science.
All other schools will hold recognition programs immediately following their respective University
ceremonies on Sunday.