Membership Secretary – Roles & Responsibilities
Duties include collecting the Annual subscriptions at the beginning of our year which runs from
September to August of the following year. Subscriptions are normally agreed at the AGM and where
possible collected at this point. At the moment the payment is £15 for Adult membership, £10 for Juniors
and Concessions and £30 four Full membership
Members should be notified by email if possible, that subscriptions are due and if payment is not
received contact the member concerned personally to discuss their membership and any difficulties or
concerns they may be having. Sometimes by making personal contact with members who have not
been around for a while will promote a happy outcome with them rejoining. our firm ordnance
The club has a red membership book (from many years back) the details of each separate years
membership is listed individually with any changes together with how much is paid at the time and by
what method and for what membership. These payments should be handed to the Treasurer as soon as
possible. When all membership is received in the book for that year, the total should correspond with the
amounts of money which has been handed over and be shown on a separate list of all names and
payment which the Treasurer will keep for his records.
A membership list exists in a Word document giving names, address, and telephone and email details.
This should be updated regularly and send via email or post to the membership. It helps to have a copy
available at rehearsals especially at the AGM for members to look at and check their details. Make sure
that the newsletter representative has all correct details, not forgetting to add any new members to all
lists.
All new members receive a letter (please see attachment) together with a membership list and a copy of
our Constitution (printed separately).
You should always be willing to listen to any queries or concerns that members may have with the group
and where necessary pass them on to the committee and at all times be able to encourage and promote
the membership of the group both within and outside of rehearsals.