Phi Delta Chi Pharmacy Fraternity
Collegiate Roster Certification & National Operating Dues
View and correct current roster (September & October)
1. Sign in to your chapter’s account at www.phideltachi.org. Your Advisor should have the login information. Their
email address is used as the primary contact for your chapter and can be used to reset the password.
2. Click Manage Profile
3. Select Chapter Roster
4. Export Chapter Roster
This spreadsheet will give you all of the information for your chapter’s members. You are responsible
for making sure names, contact information, and graduation dates are correct.
A. Individual members can sign in to their account and make their own updates. (There is a
column on this spreadsheet showing when they last logged in.) Some people may prefer not
sharing all of their contact info with the entire fraternity, so they should adjust the
appropriate privacy settings while signed in.
B. You can edit individual profiles by clicking on the edit button
next to their name.
Additions to the Collegiate Roster (Page 5 due October 31)
Brothers fitting any of the following criteria are added to the Collegiate Roster:
1. Extended Enrollment - Any Collegiate Brother whose previously reported expected graduation date has
passed and the Brother has extended enrollment at the same School or University with a new expected
graduation date.
2. Re-Enrollment - Any Brother who had previously been reported as “Left School” prior to completing a
program leading to a degree in pharmacy who has re-enrolled at the same School or University.
3. Transfer Brothers - Any Collegiate Brother Initiated at a different Chapter who has transferred enrollment
to a new School or University where a Phi Delta Chi Chapter exists. A Brother transferring to a new school
where a Collegiate Chapter exists, but who has previously attained a degree in pharmacy is not eligible as
an addition to another Collegiate Chapter (i.e. such individuals are considered Alumni Brothers of Phi Delta
Chi).
The requirements to transfer to another collegiate Chapter involves obtaining confirmation (e.g., a letter) signed by
the Worthy Chief Counselor and the Worthy Keeper of Records and Seals (WKRS) of the Chapter of origin indicating
that the transferring Brother is in good standing with the departure Chapter. This certificate should be presented
to the WKRS of the arrival Chapter. The “new” Chapter is obligated to accept the Brother as a Collegiate Brother of
this Chapter. Brothers who transfer in from another Chapter of the Fraternity are assigned a Registry Number at
the new Chapter and sign the Registry Book like all Brothers before. Please complete the Initiation Reporting Form
and submit to the National Office.
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Removals from the Collegiate Roster (Page 6 due October 31)
Membership in Phi Delta Chi is considered a lifetime commitment. However, certain circumstances may arise that
allow for the removal of a Brother from the Collegiate Chapter Roster. The Bylaws of Phi Delta Chi provide for the
removal of Brothers from Collegiate Chapter membership only under the following circumstances.
Brothers fitting any of the following criteria shall be removed from the Collegiate Roster:
1. Graduated - Any Collegiate Brother who has graduated prior to the previously reported expected
graduation date. The Brother will transition to Alumni status.
2. Left School - Any Collegiate Brother who has discontinued enrollment at the School or University.
Alternatively, a Collegiate Brother that has discontinued enrollment in the pre-pharmacy or pharmacy
curriculum but remains enrolled in a different degree program at the same School or University may elect
to either be removed from the Collegiate Chapter Roster at his/her discretion or remain an active Brother
of the Collegiate Chapter.
a) Brothers that have discontinued enrollment altogether will transition to Alumni status. Report
these Brothers as “Left School.”
b) Brothers that have changed major and elect to disassociate with the Collegiate Chapter will
transition to Alumni Status. We remain Brothers for Life. Report these Brothers as “Left School.”
c) Brothers that have changed major and elect to remain an active Brother of the Collegiate
Chapter will not have a status change. Do not report these Brothers as “Left School.”
Brothers reported as "Left School" will transition into Alumni Status.
3. Expelled - Any Collegiate Brother who has been expelled by the Chapter in accordance with the Fraternity's
Bylaws. To the extent possible, Chapters must collect the Membership Certificate and Official Fraternity
Badge from Brothers who have been expelled from membership and return them with this form. Brothers
reported as “Expelled” will transition into alumni status, but will not receive correspondence or any
member benefits from the National Office.
4. Deceased - Any Collegiate Brother who is now deceased. It is appropriate for the unfortunate death of a
Collegiate Brother to be reported to the National Office as soon as possible. All fallen Brothers are honored
at the next meeting of the Grand Council.
A letter will be drafted by the National Office to any Brothers written off of the Collegiate Chapter Roster as
“Left School” or “Expelled” to give an explanation of the report provided by the Chapter. The purpose of this
letter is to verify that the Brothers affected by the actions of the Chapter are made aware and to provide an
opportunity to correct any possible misunderstanding or misinformation provided by the Chapter.
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Further Explanation Regarding the Status of
Suspended, Expelled, and "Temporary Inactive"
Definitions:
Suspended - Although membership in Phi Delta Chi is considered a lifetime commitment, extreme hardships may
arise that may necessitate the Suspended Status of a Brother. The Bylaws of Phi Delta Chi provide for a temporary
removal from membership as a Suspended Status. This may be accomplished by a ¾ vote of the Chapter.
Suspension from the obligations of the fraternity may be reinstated at a later time in accordance with the
Fraternity's Constitution and Bylaws.
“Suspended” status was created to allow for Brothers to be able to handle their personal affairs without the worry
of their fraternity obligations. Suspended Status is not designed to accommodate temporary or manageable
factors. By becoming a Brother in Phi Delta Chi, every Brother voluntarily took on the obligations of being a
Brother, keeping in mind the balance required between academic, family, work, and fraternity life. Therefore,
being unable to meet financial obligations or to actively participate in chapter activities (i.e. “I don't have time
because of school or work”) should not be considered acceptable reasons for suspension, unless extreme hardships
exist, such as:
a.
b.
c.
d.
e.
Extreme loss of family income or livelihood.
Natural disaster to hometown, country, etc., that has a direct impact on the Brother or his or her family.
Significant change in income or employment conditions.
Death or serious illness of immediate family member.
Immediate family member involved in a serious accident.
Suspension is the most appropriate method for handling Brothers who cannot meet their obligations to the
Fraternity on a temporary basis.
In accordance with the Fraternity's Bylaws, the Chapter is still financially responsible for any suspended Brothers with
regard to payment of National Operating Dues.
Expelled - Although Phi Delta Chi is a brotherhood, we are also an association of members. Members of
associations generally understand that they must act responsibly and honor the commitments they have made as
well as honor the well-founded decisions made by the Chapter and Fraternity as a whole. A membership
organization should expect its members to honor those commitments and has the ultimate right to make and
enforce its own rules, and require that its members refrain from conduct detrimental to the organization or its
purposes.
We are all forced to make choices every day, especially about allocating our time among many obligations,
including family, school, and work. Sometimes, for whatever reason, one of our brothers may fail to live up to their
commitment to Phi Delta Chi. When that happens, we must step in and assist the brother as best we can.
Occasionally, our help is ineffective, or is rejected and the brother continues to ignore the commitments he/she
made upon initiation. It is then that formal disciplinary action is required to correct and redirect the brother's
behavior in accordance with the bylaws of Phi Delta Chi.
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Some may see this as “unbrotherly.” Remember, discipline doesn't always mean a trial and it doesn't always mean
expulsion. What it does mean is telling brothers that they are not “carrying their weight,” helping them “carry that
weight” and, if necessary, punishing them for not doing so.
Whenever a brother fails to meet one or more of the responsibilities of membership, the reasons for the failure
should be thoroughly investigated. There are times when severe illness, extreme financial hardships, scholastic
difficulties or severe personal problems can cause a member to neglect his/her obligations to the chapter. In such
cases, our Ritual and the spirit of brotherhood urges us to understand the situation, work with it and provide the
help and understanding that the brother may need. The chapter and its members must determine when the
reasons for a brother's failure are real, and when they are simply excuses. Each case must be judged on its
individual merits.
Our members are only human, and thus have human failings. Our members can reflect both the best and the worst
of society. In extreme cases such as those involving violence, hazing, or criminal activity, Fraternity members may
be quickly charged, tried and even expelled. Except in these extreme cases a trial should generally be the last step.
Chapters should do everything in their power to resolve “issues” with individuals without resorting to a trial.
When it appears that a trial may become necessary, proper and tactful handling of the matter is of prime
importance. It is usually in the chapter's best interest to first make every effort to obtain a satisfactory solution to
the matter quietly and informally.
All brothers have a right to expect that charge(s) made against any brother should be based on reasonable
grounds. The accused brother has the right to due process, which is described in the Fraternity's Bylaws. Thus,
he/she has the right to be informed of the charges, to have time to prepare a defense, to appear and defend
himself/herself, to appeal the chapter's actions and to be treated fairly throughout the process. This process is
designed to protect the rights of all members and must be strictly followed by all chapters.
Brothers who are expelled from membership and are reported as such at the National Office are no longer
permitted any rights or benefits of membership in the Fraternity. To the extent possible, Chapters must collect
the Membership Certificate and Official Fraternity Badge from Brothers who are expelled from membership and
return them to the National Office.
“Temporary Inactive Status” - The Fraternity does not recognize such a Status. The option of “Suspended” satisfies
the basis upon which most Chapters have used this term incorrectly.
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Collegiate Roster Certification
& National Operating Dues Calculation
Mail pages 5-6 by October 31st
Phi Delta Chi
PO Box 320
Pinckney, MI 48169
Email office@phideltachi.org with any questions
Chapter:
☐ The names, contact information, and graduation dates for the Brothers listed online have been updated. (AAP
points will not be awarded if addresses are left blank.)
☐ Our online roster is correct. We have no roster additions or removals to report.
Roster Additions
I hereby certify that the following Brothers are to be added to the Collegiate Chapter Roster:
Name:
Address:
Registry #:
Email:
Phone:
Reason Code: ☐1 ☐2 ☐3
Name:
Address:
Registry #:
Email:
Phone:
Reason Code: ☐1 ☐2 ☐3
Name:
Address:
Registry #:
Email:
Phone:
Reason Code: ☐1 ☐2 ☐3
Name:
Address:
Registry #:
Email:
Phone:
Reason Code: ☐1 ☐2 ☐3
Reason Code Key: 1 - Extended Enrollment 2 - Re-Enrolled 3 - Transferred In*
*Please complete Initiation Reporting Form for Brothers Transferring In to this Chapter
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Roster Removals – DO NOT DETACH MEMBERS FROM YOUR ACCOUNT
I hereby certify that the following Brothers listed on the Roster are to be removed from the Collegiate Chapter
Roster. An acknowledgement is required for the dues amount owed by the Chapter to be reduced. The officers
listed must endorse and sign the acknowledgement.
Name
Registry #
WKRS Name:
WCC Name:
Advisor Name:
Year of Graduation
Signature:
Signature:
Signature:
Reason for Removal
(Graduated, Left School,
Expelled, or Deceased)
Date:
Date:
Date:
Reminder: You must also send a notification to the national office for any expelled Brothers. A sample letter can be
found on the Collegiate Resources page of our website.
Calculation of National Operating Dues
Original (Online) Count of Brothers
+
Brothers Added to the Roster
Subtotal
-
Brothers Removed from the Roster
Total
x
$65.00 Amount per Collegiate Brother for National Operating Dues + Insurance
Dues owed to the National Office
Make your check payable to Phi Delta Chi and mail to:
Phi Delta Chi
PO Box 320
Pinckney, MI 48169
To view your invoice or pay by credit card: Sign in to your chapter’s account, click Manage Profile, then select
Invoices.
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