2014 Community Impact
Request for Proposal Guidelines
Early Childhood Development
The following community impact table summarizes information provided during 2013 coalition meetings and reflects the
advice and assistance provided from community volunteers and field experts. The overall arching goal is to improve Early
Childhood Education through strategic and focused programs.
Through coalition meetings, three key impact areas were identified as being instrumental in achieving change in Early
Childhood Education as well as corresponding program models for each. These three impact areas, and corresponding
program models, include:
1. School Readiness: Family Reading Program
2. Early Grade Reading: Improved Reading Skills (after school timeframe)
3. Early Grade Reading: Improved Reading Skills (summer months timeframe)
4. Social Emotional Support: Basic Needs Assistance
5. Social Emotional Support: Non-academic programs
Each table represents a single program model and includes required target populations, outcomes, strategies, indicators,
and program requirements.
Target Populations: Programs must serve the target population stated and be able to track all outcome measures specific
to that group. Programs that serve additional target populations within the same program must be able to demonstrate that
United Way funds were used only for the requested target populations.
Strategies: Programs must employ the strategies required for each program model. Program activities and methods
needed to achieve each strategy may be determined by the program requesting funding. However, activities and methods
must demonstrate how they contribute to achieving each listed strategy.
Indicators: Programs must employ all listed indicators. Additional indicators currently used in programs may be included,
but must demonstrate how they contribute towards the outcome.
Program Requirements: Each applicant must be able to demonstrate that all program requirements will be satisfied by
attaching documentation listed within the application. Program requirements represent best-practices that successful
programs incorporate into operations on a regular basis. These requirements demonstrate an ongoing effort to maintain
and improve program quality and service.
United Way of Medina County EARLY CHILDHOOD IMPACT FUNDING
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1. School Readiness
RFP: Family Reading Programs
Expected Program Outcome: All children will enter kindergarten ready to learn by obtaining access to books and having families engage in
learning practices on a regular basis.
Target Population
Strategies
Indicators
Program Requirements
Prenatal to Pre-Kindergarten
children living in Medina
County.
1. Families will have increased
access to books and receive
instruction for practical,
hands-on family learning
activities
1. The number of children at-risk of
falling behind in developmental
and/or social skills will be reduced
through early identification and
interventions.
1. Evaluation System
and/or Evidence Based
Evaluation Tool
(should be capable of
tracking all required
indicators)
2. Parents will model reading
and language skills to their
children.
2. The reported percentage of parents
reading to their child on a daily
basis.
2. Qualified and Trained
Staff Members
3. Families will learn to use athome screening tools to
identify learning barriers
early on.
3. Percentage of parents engaging in
pre-literacy activities with their child
at home.
2. Early Grade Reading
RFP: Improved Reading Skills –After School
Expected Program Outcome: During the school year, academically at-risk students will increase their reading scores as measured by a
standardized, evidenced-based assessment tool.
During summer months, academically at-risk students will maintain, or increase, reading scores as measured by a standardized, evidencebased assessment tool.
Target Population
Kindergarten through Third
Grade Elementary Students
Strategies
1. Individual student
assessment to determine
level of need and necessary
reading interventions
2. Tailored reading assistance
to address each student’s
unique needs and address
deficiencies in a regular
manner.
Indicators
1. Pre- and post-test assessments to
evaluate reading progress
2. Regular program and school attendance
3. Grade achievement, school attendance,
and homework completion (academic
year programs only)
Program Requirements
1. Evaluation System
and/or Evidence Based
Evaluation Tool (should
be capable of tracking all
required indicators)
2. Qualified and Trained
Staff Members
3. Established Curriculum
or Teaching Plans
4. Established
communication with
school teachers and/or
principals.
United Way of Medina County EARLY CHILDHOOD IMPACT FUNDING
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3. Early Grade Reading
RFP: Improved Reading Skills –Summer Months
Expected Program Outcome: During the school year, academically at-risk students will increase their reading scores as measured by a
standardized, evidenced-based assessment tool.
During summer months, academically at-risk students will maintain, or increase, reading scores as measured by a standardized, evidencebased assessment tool.
Target Population
Kindergarten through Third
Grade Elementary Students
Strategies
1. Individual student
assessment to determine
level of need and necessary
reading interventions
2. Tailored reading assistance
to address each student’s
unique needs and address
deficiencies in a regular
manner.
United Way of Medina County EARLY CHILDHOOD IMPACT FUNDING
Indicators
1. Pre- and post-test assessments
to evaluate reading progress
Program Requirements
1. Evaluation System
and/or Evidence Based
Evaluation Tool (should
be capable of tracking all
required indicators)
2. Qualified and Trained
Staff Members
3. Established Curriculum
or Teaching Plans
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4. Social/Emotional Support
RFP: Basic Needs Assistance
Expected Program Outcome: Children receiving basic needs assistance will improve academic and classroom performance, as measured through an
established evaluation system.
Target Population
Strategies
Indicators
Students in Kindergarten 1. Identify children in need and 1. School attendance increased
through Sixth Grade,
develop entry process that
identified as needing
engages the entire family
2. Increase in homework completion
basic needs assistance, as
defined by poverty
2. Have efficient delivery
3. Increase in time management to
income levels.
service for families to obtain
complete school work/projects
resources
3. Implement formal
evaluation system to
measure results, as they
relate to academic success
United Way of Medina County EARLY CHILDHOOD IMPACT FUNDING
Program Requirements
1. Evaluation System and/or
Evidence Based Evaluation Tool
(should be capable of tracking all
required indicators)
2. Qualified and Trained Staff
Members
3. Established communication with
school teachers and/or
principals.
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5. Social/Emotional Support
RFP: Non-Academic Programs
Expected Program Outcome: Students participating in after school programs will receive social and emotional support, develop age appropriate
skills, and decrease anti-social behaviors.
Target Population
Students in Kindergarten
through Sixth Grade,
identified as needing
social/emotional support.
Strategies
1. Provide transportation, as
needed, to a safe after
school program
2. Work collaboratively with
local schools to deliver age
specific activities for
emotional/social
development.
Indicators
1. Disciplinary actions decreased
2. Social Skills Increased (respect,
sharing, etc.)
Program Requirements
1. Evaluation System and/or
Evidence Based Evaluation
Tool (should be capable of
tracking all required
indicators)
2. Qualified and Trained Staff
Members
3. Established Curriculum or
Teaching Plans
4. Established communication
with school teachers and/or
principals.
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COMMUNITY IMPACT FUNDING-Early Childhood Development
2014 Three-Year Funding Request for Proposal
All applications are due on March 3, 2014 by 5:00 p.m. and must be emailed to mburk@unitedwaymedina.org
Incomplete or late applications will not be considered for funding.
SECTION 1: AGENCY & PROGRAM INFORMATION
Organization: Click here to enter text.
Executive Director: Click here to enter text.
Mailing address: Click here to enter text.
City: Click here to enter text.
State: OH
Zip: Click here to enter text.
Program Name: Click here to enter text.
Address of Program Site (if different from above): Click here to enter text.
City: Click here to enter text.
State: OH
Zip: Click here to enter text.
Program Primary Contact: Click here to enter text.
Program Primary Title: Click here to enter text.
Primary Contact Phone:Click here to enter text.
Primary Contact Email: Click here to enter text.
SECTION 2: PROPOSED PROGRAM & CAPACITY
Please select the RFP for which you are requesting funding.
If applying for more than one RFP, a separate application must be completed for each program.
See attached RFP logic models for expected outcomes, strategies, indicators and program requirements.
X
RFP
1. School Readiness: Family Reading Program
2.
3.
4.
5.
Early Grade Reading: Improved Reading Skills (after school timeframe)
Early Grade Reading: Improved Reading Skills (summer months timeframe)
Social Emotional Support: Basic Needs Assistance
Social Emotional Support: Non-academic programs
As an authorized representative of my organization, I certify that the statements contained herein are true, complete and
accurate to the best of my knowledge.
Name:
Title :
Signature
Name:
Printed
Date
Instructions: Please complete the following narrative questions, 1-12, by answering directly into this document.
Responses should be limited to a maximum of five pages for narrative questions 1-12.
I. PROGRAM NARRATIVE
Organization Description
1. Mission statement
2. Brief description of current programs
3. Are any programs currently funded by United Way of Medina County? If so, for how long?
Program Description-In detail, answer #4-#7 and describe how the proposed program fits within the RFP and aligns
with required strategies and indicators.
4. How does the program support the selected RFP for Early Childhood Development?
5. How long has the program been operating? If this is a new program, why is it being developed at this time?
6. Describe the program activities and how they contribute to achieving the required strategies?
7. Share an example that demonstrates the organization’s ability to deliver a quality program. (Implementation of best
practices, evaluations, or any acknowledgements of your work)
Target Population
8. Describe the organization’s current relationship with the population(s) it intends to serve.
9. Explain how you will engage the population(s) you are proposing to serve.
10. Does the program serve additional target populations, and if so, will it be possible to report on the specified target
population only? (Ex: Program serves K-6th grade but will report only for K-3rd grade outcomes)
Community Involvement and Collaboration
11. Identify your staff’s current involvement with local committees and/or task forces that work to address Early
Childhood Development strategies. List these activities and identify key staff involved.
12. Describe current or planned collaborations* with local agencies, civic organizations, schools or businesses to
improve the program for which you are requesting funding. (Please note that the definition for “collaboration” refers to the
means through which individuals or organizations work together in a concerted effort toward mutually desired ends. Examples could
include shared client referral networks, coordination of client services, volunteer support, or opportunities to engage in shared
programming or decision making.)
13. Provide references of at least one collaborative partner, and no more than three, for this program. If there are no
collaborative partners at this time, please list three organizations that you feel would benefit your program
through a future collaboration.
Full Name
Organization/Business
Phone
United Way of Medina County EARLY CHILDHOOD IMPACT FUNDING
E-mail
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II. PROGRAM EVALUATION
14. Using the table below, provide estimates of the quantity of services/activities the program will provide. These
items should include the activities and outputs the program produces.
ACTIVITY MEASURES
Annual Estimate
15. Using the table below, provide estimates for program strategies, as they relate to your program services.
Program strategies must include those listed in the RFP for which you are applying.
Additional strategies may be listed but must demonstrate effectiveness towards desired outcome.
Strategies are the methods/best-practices/interventions the program provides to the target population.
STRATEGY MEASURES
United Way of Medina County EARLY CHILDHOOD IMPACT FUNDING
Annual Estimate
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16. Using the table below, provide estimates of program indicators as they relate to your program services.
Program indicators must include those listed in the RFP for which you are applying.
Additional indicators can be included but must demonstrate effectiveness towards desired outcome.
Indicators demonstrate how the target population has improved or changed during the course of the program.
INDICATOR MEASURES
Annual Estimate
Number (#)
Percent (%)
Program Requirements
17. Please submit the requested documentation that pertains to the program requirements listed in the RFP for which
you are applying.
Requirements that have “ALL” listed in the left-hand column must be submitted by ALL applicants.
Requirements that have numbers #2, #4 & #5 listed in the left-hand are only required for those RFPs.
RFP #
Requirement
Documentation
ALL
Submit a copy or synopsis of the evaluation system or
Evaluation System and/or Evidence Based
evidence based evaluation tool used in the program
Evaluation Tool
ALL
Qualified & Trained Staff Members
Submit a copy of staff members and credentials/training
certificates
2, 4, 5
Established communication with school teachers Letter of support, MOU or other document confirming
and/or principals
working relationship with schools
2,3,5
Established teaching curriculum or plans
Submit a copy of a sample teaching lesson and short
summary of plans for proposed program year.
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III. BUDGET/FINANCIAL INFORMATION
18. Program Budget-Revenue & Support
Description
Actual FY 2010
Actual/Projected FY
2011
Proposed FY 2012
Contributions and
Dues
Foundations and
Trusts
Special Events
Federated Fund
Raising Orgs.
Other United Ways
Contracts/Grants
from Govt. Orgs.
Membership Dues
Program Service Fees
Investment Income
Other Revenue
Prior Period
Balances/Interfund
Transfers
UWMC Revenue
Allocations and
Designations
TOTAL
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Program Expenses
Description
Actual FY 2010
Actual/Projected FY
2011
Proposed FY 2012
Salaries
Employee Benefits
Payroll Taxes
Professional Fees
and Contracted
Services
Occupancy
Specific Assistance
to Individuals
Membership Dues
Special Event
Expenses
*All Other Expenses
TOTAL
United Way of Medina County EARLY CHILDHOOD IMPACT FUNDING
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