Brighton Students' Union
Volunteer Recruitment Pack
Society Web Officer
18/05/15
What are we looking for?
Within every Brighton Students’ Union society there are a few essential Exec Committee roles –
one of these is the web officer. The web officer is responsible for updating and maintaining the
society’s web page hosted on www.brightonsu.com. This is really important to allow both current
and potential members to find out more about your society and the things you do!
The role involves adding text and images to the web page, creating events and news stories for
your society and overall making your society look awesome online. You’ll also be sending emails
out to society members through the website, and maintain your online membership list.
You don’t need any website experience to do this job as training will be provided – we’d just like
people interested in getting some basic web skills, who want to make their society visible to more
students and will commit to keeping their events and pages up-to-date for the academic year!
What can you get out of it?
Skills and Experience
Basic website editing skills
Networking with a Web Designer
Organisational skills
Support
Web Officer Training session
Ongoing support
Web Officer Training manual
Thankyous
End of year survey with chance of certifcate
Important dates and information
Deadline for applications
Interviews
Training
Important information
For more information please contact XXX
Web Officer - Role Description
This role is recruited via:
Self-selection, nomination or election within the society
This role is supported by: Web Designer and Societies Coordinator
This role requires a time commitment of roughly: 1.5 hours per week
The duration of this role is: One Academic Year
Anywhere
This role is based:
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6.1
Duties and Responsibilities
Updating and maintaining the society webpage on brightonsu.com
Adding or amending information about the society
Ensuring society email, facebook and twitter contact details are correct
Changing the logo to your society’s logo (if you have one)
Emailing society members through the website
Using brightonsu.com’s ‘messaging’ tool to send emails to your society’s
members through the website
Sending out a welcome email through the website to all newly signed-up
members after the Freshers’ Fairs, which includes details of the first society
meet-up/social
Adding society events to the website
Adding all meet-ups, socials and events to your society event calendar on the
website, with start and end time, location, short description and a correctly sized
image (634 x 360px), including the first meet-up after Freshers’ Fair
If you are charging for an event (over £10 per ticket), tickets should be sold
through the website – work with the web designer to set up and sell tickets for
your society events through the website
View the guest list for ticketed events
Adding society news to the website
Adding reports/ news stories written by the President/secretary for all big events
your society runs
Adding news stories for things like changes to your committee, new venue for
socials etc
Main point of contact between your society and Brighton SU’s web designer
Working with the BSU Web Designer to ensure the Freshers’ Fair Passport
system works correctly for your society
Working with web designer if you would like an advert for the society on the
website’s front page, or you wish to set up paid tickets through the site.
6.2
Maintaining the online list of society members
Ensuring all members of your society have signed up through the website, or
passing names to be added to the BSU Web Designer/Societies Coordinator.
Contacting the Students’ Union if the Exec Committee of your group changes
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Attending Relevant Training
Attend the Web Officer Training and any other relevant training where possible
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What you can gain from this role
Key Skills
Website skills – Using a WYSIWYG editor, adding articles and events to a
website site, potentially gaining some knowledge of HTML if desired
Organisation skills
Basic design skills – resizing images and creating online events posters
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Training
Web Officer Training for all society web officers
Ongoing support from Web Designer
Possibly some basic photoshop training
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Other
Networking with other society web officers and the BSU Web Designer
Insert score e.g.
This role has been risk assessed and has scored a
risk rating of:
Measures are in place to reduce risk to volunteers as much as possible.
Qualifications
and Training
Web Officer – Person Specification
Essential
Desirable
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Experience
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Skills
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Other Factors
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Basic computer skills
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Having edited a webpage (eg
used a blog) before may be
helpful but it will be fine if you
haven’t!
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Well organised
Good attention to detail
Able to resize images
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Interest in using and editing
websites