FTE (Full Time Equivalency) Calculations
COMMON FTE:
*Based on a fiscal year (26 pay periods).
26 (pay periods) x 80 hours = 2080
1 FTE
2080 hours
.875 FTE
1820 hours
.75 FTE
1560 hours
.5 FTE
1040 hours
.25 FTE
520 hours
*Based on an academic year (19.5 pay periods).
19.5 (pay periods) x 80 hours = 1560 hours
1 FTE
1560 hours
EXAMPLE: New classified employee is appointed to a fiscal year position at .625 FTE.
FTE calculations:
.625 (FTE) x 2080 hours (FY appointment) = 1300 hours
EXAMPLE: New fiscal year faculty is appointed to a position that will be working 1716 hours over the
fiscal year.
FTE calculations:
1716 hours/2080 hours = .825 FTE
EXAMPLE: New academic year faculty is appointed to a position at a .5 FTE over the academic year.
FTE calculations:
.5 (FTE) x 1560 hours = 780 hours
EXAMPLE: Research assistant appointed to a part time fiscal year assistantship. Student will be in the
lab 15 hours/ week or 30 hours/pay period.
FTE calculations:
26 (pay periods) x 30 hours/pay periods = 780 hours
780 hours/2080 = .375 FTE
EXAMPLE: Teaching assistant appointed to a full time fiscal year assistantship.
FTE calculations:
.5 (FTE) x 2080 hours = 1040 hours
OR
1040 hours/2080 hours = .5 FTE
*Research and teaching assistantships are considered full time at 1040 hours based on a fiscal year or .5
FTE. Any hours lower than 1040 hours are considered part time.
Funding Sample Calculations
EXAMPLE: Employee is paid $20,009.60 to be paid from multiple budgets. The break down is:
$5,500.00 on BZZ000
$10,540.00 on BXZ000
$3,969.60 on BZY000
Funding calculations:
$5,500 (budget amount)/$20,009.60 (annual salary) = .2748680633
.28 or 28% on BZZ000
$10,540.00 (budget amount)/$20,009.60 (annual salary) = .52674716
.53 or 53% on BXZ000
$3,969.60 (budget amount)/$20,009.60 (annual salary) = .1983847753
.20 or 20% on BZY000
28% + 53% + 20% = 101%
27% + 53% + 20% = 100%
*In some cases due to rounding you may need to adjust one or two of the percentages.
EXAMPLE: Employee’s annual salary is $104,998.40 and will need to be paid from the following
budgets:
$75,542.00 on BZY001
$15,500.00 on BZY000
$5,400.00 on BZZ000
$8,556.40 on BZK000
Funding calculations:
$75,542.00 (budget amount)/$104,998.40 (annual salary) = .7194585822
.72 or 72% on BZY001
$15,500.00 (budget amount)/$104,998.40 (annual salary) = .14762129
.15 or 15% on BZY000
$5,400.00 (budget amount)/$104,998.40 (annual salary) = .051429355
.05 or 5% on BZZ000
$8556.40 (budget amount)/$104,998.40 (annual salary) = .08149076557
.08 or 8% on BZK000
72% + 15% + 5% + 8% = 100%
EXAMPLE: Employee’s annual salary is $45,510.40 and is reporting 25% effort on one grant, BZK000 and
15% on BZK001. The employee is permanently budgeted and currently paid on BZC000 at a 100%.
Funding calculations:
$45,510.40 (annual salary) x .25 = $11,377.60 on BZK000
$45,510.40 (annual salary) x .15 = $6,826.56 on BZK001
$11,377.60 + $6,826.56 = $18,204.16
$45,510.40 (annual salary) - $18,204.16 (grant funded) = $27,306.24 (to be funded on BZC000)
$27,306.24/$45,510.40 = .60 or 60%
OR
100% - 25% - 15% = 60%
25% on BZK000
15% on BZK001
60% on BZC000
NOTES:
*Total budget break down should not be less than or greater than 100%.
*An EPAF must be completed each time a change is needed in funding.
*We cannot process an EPAF for a change that has already occurred. Please work with you financial
contact to process a payroll cost transfer.