PLACENTIA LIBRARY FRIENDS FOUNDATION
Minutes of the Board of Directors
February 10, 2014
Mission Statement: The purpose of the Placentia Library Friends Foundation is to assist the
Placentia’s Library District by raising funds to support and enhance its programs, activities and
capital projects, promote volunteer involvement, and provide educational and cultural
opportunities for its membership and library customers.
Board Members: Jo Ann Sowards, Brenda Benner, Carol Fizzard, Nancy Hawkins, Barbara
Hemmerling, Ginny Sanatar, Marian Kalman, Bunny Lynch, Lisa Pacheco, Leonard Rich, Nancy
Hawkins, Shawn Sorokin, Nancy Lone-Tollefson, Bill Dooley
Present: Jo Ann Sowards, Brenda Benner, Carol Fizzard, Nancy Hawkins, Barbara Hemmerling,
Ginny Sanatar, Marian Kalman, Bunny Lynch, Lisa Pacheco, Leonard Rich, Nancy Hawkins, Shawn
Sorokin, Nancy Lone-Tollefson, Trustee: Gayle Carline
Library Director: Jeanette Contreras
I.
Call the Meeting To Order (Jo Ann Sowards, President)
A. Announcements- Jo Ann Sowards/President
1. New Recording Secretary- Lisa Pacheco
2. Strategic and Long Range Planning – How do we know if we are being
effective?
a. Recruitment and retention of volunteers— Ideas for building
relationships/Create a positive environment
- Collaboration amongst volunteers
- Make volunteers feel valued
- Partner with Judy Carmona and school district
- Respect fellow board members/avoid conflict
b. Plan for Volunteers Success
- Make members feel their job is important
- Match member skills to job
- Mentor new members
c. Recruitment/retention Challenges
- Draw in different age groups
- Avoid stereotyping/think broadly
- Have job descriptions for different offices
(already exists in the bylaws)
d.
Discussion took place regarding flexibility and acceptance of each board
member’s approach to doing things. We agreed that we should be willing
to accept change and diversity. However, it is okay to question changes
and the effectiveness of them in a tactful and civil manner.
II.
Approval of the Minutes Dated January 18. 2014
A. Jo Ann made a motion to approve the January 18, 2014 minutes as written. Brenda
seconded the motion. The motion carried.
III.
Old Business
A. Amendment to Bylaws, Standing Rule (Brenda Benner)
1. Add standing rule #1. In the event of the of the death of a spouse of a
Placentia Library Friends Board member or Placenta Library Trustees
member, a donation of $50.00 will be made to the charity of their choice.
a.
There should be limitations, and it should be left to the discretion of the
board on a case by case basis. Funds to come from PLFF treasury.
b. Brenda will rewrite the amendment to reflect concerns expressed by
the board members.
c.
IV.
Discussion tabled until next month.
Board Development (Brenda Benner/VP)
A.
Ad Hoc Committee- Review of Board Member Obligations
1. Board member obligations meeting to be scheduled in March.
B.
Board Member Resignations1. Ben & Marge Boelman—Brenda moved to accept resignation of Ben/Marge
Boelman. The motion carried. A card will be sent to express our thanks for
their service.
2. Diane Warner— Jo Ann read resignation letter from Diane Warner.
Jo Ann moved to accept resignation of Diane Warner The motion carried.
V.
Financial and Treasurer’s Reports
A.
Treasurer Report and Presentation of Bills (Nancy Hawkins)
1.
2.
3.
4.
Bank BalanceLPL Financial BalanceDepositsChecks Cleared-
$50,841.00
$158,150.17
$33,339.44
$3,008.47
B. Bills to Approve
1.
2.
3.
4.
5.
6.
7.
Brenda Benner- Postage for Jewel Birthday Cards- $24.38
Minute Man Press/AL Thank you notes- $37.80
Ginny Sanatar- AL Check in Place cards- $21.55
Carol Fizzard/Jewel Dinner Dessert replacement check $51.70
(From 10/14/13)
Vending Repair Bill- $160.20
Staples/Author’s Luncheon Poster- $36.27
Lindsey Whipple/Pocket Tales - $400.00
a.
Nancy motioned to pay the bills. Jo Ann seconded it.
C. PLFF Financial Report (Ginny Sanatar)
1.
Book Store Sales
$1,899.85
2.
Vending/Soda
$323.95
3.
Vending/Snacks
$713.60
4.
Other Deposits
$3,278.35
5. Total deposits
$6,215.75— Total Deposits Made - 24
D. Finance and Investments (Bill Dooley) — Not present
VI.
Correspondence Secretary (Shawn Sorokin)
A. Report for 2-10-14
1.
2.
3.
4.
5.
6.
Get Well to Marge Horrocks
Thank You Card to Dixie Shaw for $400.00 for Pocket Tales
Sympathy card to Matas family (Katie works at library.)
Sympathy card to Fernando Maldonado
AL tip card thank you printed
Invoice given to Nancy H. Saddiq at Minute Press to be paid
B. AL Donation Thank You Letters a of 2-2-14
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Z Pizza for 2 $10.00 gift certificates
Brea Improv for 8 admissions
Carl’s Jr. for 5 $20.00 gift cards
In N Out for 8 guest checks, tumbler, towel, antenna topper and hats
Beauty Avenue for hair cut services by Tammy $45.00 value
Whole Enchilada for 2 $9.99 gift cards
Lucille’s Smokehouse BBQ (Hof’s Hospitality Group) for $25.00 gift card
Aquarium of the Pacific for 2 free admission passes
Buca di Beppo Italian Restaurant for $25.00 gift card
Brea Plaza 5 Cinemas for 65 general admission passes $3.75 ea./$300.00 value
11.
12.
13.
14.
15.
16.
VII.
Lily Nails (Hair Productions Ltd.) for pedicure
Spread Some Sunshine Hair and Nail Salon for one free haircut $20.00 value
Scott Bohlender and David Cisneros for Arrow Cabin
South Coast Repertory for 2 vouchers to be redeemed as tickets
Alta Vista Country Club for one complimentary four-some
La Mirada Theatre for voucher toward 2 tickets to
McCoy Rigby Entertainment Series
Library Director (Jeanette Contreras)
A.
Yesenia on maternity leave until mid May
B.
Diane Warner is now employed by the Placentia Library.
C.
Library survey: posted by next week on library website. Intent is to get feedback
from the community.
VIII. Committee Chair Reports
A. Book Store/Volunteers (Nancy Tollefson)
1. Silent Auction
a. Harvard Classics/Genine Marquez
b. 7 DC Comics/Hendrick Nguyenhuu
c. The Art of Walt Disney/Genine Marquez
2.
$19.00
$56.00
$12.00
Book Store Report
a. Second Sunday Sale- $286.00
b. PLFF volunteers donated 512.5 hour
c. Check received from Renaissance Charitable Foundation- $13.18
d. Recycle- $35.45 (1/17/14)
e. Pencils- $10.00 (2/3/14)
f. Pens- $20.00 (1/16/14 and 2/3/14)
g. 6 boxes of children’s books donated to Jeanne Casucci
h. 6 boxes of books donated to the IB Bread of Angels donation drive
(Diamond Bar High School/Lisa Pacheco)
i. Friday, April 11th will be the volunteer lunch @ 11:30
B. Membership (Bunny Lynch)
1.
2.
3.
4.
5.
201 Paid Members to date
91 Jewel (7 Diamond/84 Ruby)
110 Regular Members (60 Individual/25 Family/25 Patron)
34 out of city
Campaign date is incorrect in eXPLORE. It should state 2014-15.
C.
Author’s Luncheon (Ginny Sanatar) March 1, 2014
1.
2.
3.
4.
IX.
115 tickets sold/ $6,325 banked as of Friday, Feb. 7 2014. (126 as of today)
Celebrity host acceptance is at 12— need 22-25 depending on how sale
progresses.
Ralph’s signup sheet, membership sign ups, and library information to be set up
at check-in table.
No Friday event scheduled at Alta Vista as of yet; ideal for set up. Brenda will
begin putting baskets together.
Trustee Report (Gayle Carline)
A. 5 Year Plan- working with a consultant on it
B. Some board members attended workshop: How to be an Effective Board Member
X.
Meeting Adjourned by Jo Ann Sowards
Next Meeting: March 18, 2014
(Jo Ann and Brenda will be gone in March. Meeting rescheduled for Tuesday, March 18th.)
Submitted by:____________________________________
Lisa Pacheco, PLFF Board Secretary