PLACENTIA LIBRARY FRIENDS FOUNDATION
Minutes of the Board of Directors
April 14, 2014
Mission Statement: The purpose of the Placentia Library Friends Foundation is to assist the
Placentia’s Library District by raising funds to support and enhance its programs, activities and
capital projects, promote volunteer involvement, and provide educational and cultural opportunities
for its membership and library customers.
The regularly scheduled meeting of the Placentia Library Friends Foundation was held in the
Library Community Room at the Placentia Public Library and those present were:
Jo Ann Sowards, Nancy Hawkins, Barbara Hemmerling, Ginny Sanatar, Marian Kalman, Bunny
Lynch, Lisa Pacheco, Shawn Sorokin, Bill Dooley, Nancy Lone-Tollefson, Trustee: Gayle Carline
Library Director: Jeanette Contreras
Those excused were: Leonard Rich and Brenda Benner
I.
Call the Meeting To Order (Jo Ann Sowards, President)
Meeting called to order at 6:32 p.m.
1. Visitor introduced: Zoot Velasco (Executive Director) Muckenthaler Cultural Center
II.
Approval of the Minutes Dated March 18, 2014
A. The minutes of the previous meeting dated March 18, 2014 were read and a
motion was made by Bunny Lynch to approve the February minutes as presented.
Marian Kalman seconded the motion. The motion carried.
III.
Old Business—
A. Ad Hoc Committee—Board Member Obligations (Brenda Benner)
TABLED UNTIL NEXT MONTH
IV.
New Business
A. National Library Week—Thank you card was passed around to thank staff.
B. Volunteer Lunch—May 2, 2014
(Rescheduled to this date due to passing of Brenda Benner’s husband.
C. Sam’s Club Volunteer
1. Discussion about who pick-up person will be during Brenda’s absence.
a. Ginny will email Lisa to confirm pick-up if necessary.
b. Brenda will likely resume this duty in the future.
D. Nominating Committee
1. Prepare for membership campaign—goal of 17 members.
a. Presently, we only have 12 members.
b. Issue tabled until next month.
E. Annual Meeting
1. Scheduled date for July 25th
a. Need to schedule a planning meeting.
b. Only refreshments are served at this meeting.
c. Speaker to be determined at planning meeting.
V.
Board Development (Brenda Benner/VP)
TABLED UNTIL NEXT MONTH.
A.
New Member Recruitment
1. Potential new board members
a. Mary Kay Tichnor- retired school teacher
(Not present at today’s meeting.)
b. Paul La Porte- teaches 2nd/3rd grade at Rose Drive Elementary
(Not present at today’s meeting.)
* Both plan on attending next month.
VI.
Financial and Treasurer’s Reports
A.
Treasurer Report and Presentation of Bills (Nancy Hawkins)
1.
2.
3.
4.
B.
Bank Balance- $20,555.65
LPL Financial Balance- $161,267.31
Deposits- $11,068.43
Checks Cleared- $7,018.26
Bills to approve
1. Shawn Sorokin Stamps
2. Lindsey Whipple
3. Bunny Lynch
Membership Postage
4. Placentia Library
(Dixie Shaw)
5. Placentia Library
(Sale of table)
6. Ginny Sanatar-coin sleeves
7. Harcourt Outlines
(Pencils for vending)
$51.15
$300.00
(Check # 3545)
(Check # 3561)
$10.79
(Check #3562)
$172.03
(Check # 3563)
$10.00
$12.41
(Check # 3564)
(Check # 3565)
$132.40
(Check # 3566)
8. Placentia Library
(Pizza for AL Luncheon)
$33.93
9. OC Custom Vinyl Graphics $81.00
10. Placentia Library
$107.29
11. Placentia Library
$172.03
(Check # 3567)
(Check # 3568)
Nancy made a motion to approve these outstanding bills from last month. Bill
seconded the motion. The motion passed.
C.
D.
Two outstanding checks for Sam’s Club—2 blank checks given to Brenda
(Check #’s 3559 and 3560)
PLFF Financial Report (Ginny Sanatar)
$1,743.15
$425.45
$814.25
$7,121.36
Total Deposits
$10,104.21
E.
1. Book Store Sales
2. Vending/Soda
3. Vending/Snacks
4. Other deposits
Finance and Investments (Bill Dooley)
1. $160,000 in investment account
2. Motion was made to move $20,000 from checking account
to investment account—the motion carried.
VI.
Correspondence Secretary (Shawn Sorokin)
A. Report for 4-14-14
1.
2.
3.
4.
VII.
Get well card sent to Larry Benner
1 sympathy card sent to Benner family
Thank you sent to Dixie Shaw for Pocket Tales donation
Shawn discussed possibility of a fundraiser at Polly’s Pies—
Barbara Hemmerling suggested possibly in August.
Library Director (Jeanette Contreras)
1. Egg-citement was a great success
a. Food ran out early—need chips/snacks
b. Necessity for water—suggestion made for board to sell water next year.
2. Preliminary report on library survey—overall results were positive
a. Book store ranked 4th on list of patron’s “likes”
b. Follow-up meeting will be scheduled to focus on issues.
c. Goal is create a 5 year-plan to address customer wants and concerns.
VIII. Committee Chair Reports
A. Book Store/Volunteers (Nancy Tollefson)
1. Silent Auction (3/27/14)
a. 9 DC Comics, JLA/Jose Carranza $60.00
b. James Bond Novels/MJ Cretney $53.00
c. James Bond DVD’s/John Rogers $38.00
$151.00
2.
Book Store Report
a. Second Sunday Sale- $276.00
b. PLFF volunteers 559 hours
c. Ralph’s Check- $172.51
d. RecycleNone this month
e. PencilsNone this month
f. Pens($10.00 4/11/14)
g. Eggcitement-$133.50
(From sale of books and stuffed animals)
B. Membership (Bunny Lynch)
1.
2.
3.
4.
5.
6.
C.
Jewel Reception Luncheon- Saturday, September 27th
(Theme will be Mexican.)
D.
Author’s Luncheon (Ginny Sanatar) March 1, 2014
1.
IX.
203 Paid Members to date
93 Jewel (7 Diamond/84 Ruby)
110 Regular Members (60 Individual/25 Family/25 Patron)
34 out of city
7 new members for 2014-15
Bunny will send out renewal letters for 2014-15 membership
All figures are now in; final report will be issued at May meeting.
Trustee Report (Gayle Carline)
A. 5 year plan drafted after reviewing survey results.
X.
New Business
A. Nancy proposed setting up a meeting to discuss duties of some board members to
promote efficiency and streamlining of some financial processes. (i.e. signing of
checks, deposits, auditing issues)
1.
Nancy will look in to setting up a meeting—date and time to be determined.
XI.
Meeting Adjourned at 8:22 by Jo Ann Sowards.
Next Meeting: May 12, 2014
* Board member Nancy Hawkins will attend the May trustee meeting.
Submitted by:____________________________________
Lisa Pacheco, PLFF Board Secretary