POSITION TITLE: Treasurer
ACCOUNTABLE TO: GPC-AACN Board of Directors
TERM: Elected position -Second of two-year term
Voting Board Member
RESPONSIBLITIES:
I. Financial Record Keeping:
A. The maintenance of the GPC-AACN financial records in an accurate and
organized manner, and to provide these records for Board and membership
review as requested.
1. To maintain cash receipts and cash disbursement records in an accurate organized
manner and to provide these records for Board and membership review as requested.
2. Send a copy of the check register to the Clerical Assistant on a monthly basis.
3. To maintain financial records in accordance with chapter and national bylaws.
4. To provide monthly reports to the GPC-AACN Board on the financial status and activity of
the chapter. These are to be submitted in writing at the monthly Board meeting.
5. To assure that collection of monies and disbursements of funds are accomplished in a
timely fashion.
6. To orient the Treasurer-Elect in the accomplishment of the financial record keeping
functions, cash receipts and disbursement functions of the office of Treasurer.
II. Responsible for Recording and Reporting Funds and Securities:
A. To receive money, provide receipts where necessary, make bank deposits
and account for and record all financial transactions in a timely fashion.
1. To maintain quarterly cash receipts record that reflects accurately all incomes to the
chapter.
2. To maintain a quarterly cash disbursement record that accurately reflects all money
outlays and chapter expenses.
3. To provide for disbursements to meet chapter financial obligations in a timely fashion. All
disbursements to be by check and those disbursements to be noted according to
disbursements record.
4. To insure that proper receipts and documentation for authorization are provided for all
disbursements made.
5. To determine that all disbursements have two (2) authorized signers.
6. To file receipts and checkbook register by fiscal year.
7. To enter each bank deposit in the bankbook and maintain copies of the bank deposit slips
and files these by month with in the fiscal year along with checking account receipts.
8. To require that expense accounts requesting payments indicate the date, check number,
amount paid and the account number. The initial of the treasurer or treasurer-elect to
indicate the expense account invoice, receipt or voucher was checked for mathematical
accuracy is required.
9. Maintain paid invoices, receipts and vouchers in file accordance to fiscal year.
10. To request and expense report supported by receipts slips from members requesting
reimbursement for chapter travel, lodging and other expenses.
11. To prepare bank reconciliation on a monthly basis. Maintain checks and bank memo with
their respective bank statements on file by fiscal year according to account number.
12. To assist the Treasurer-Elect in learning and performing the above outlined functions in
preparation for assuming the responsibilities for the office of treasurer.
III. Preparation of Quarterly and Annual Reports:
A. To prepare and make available to National and the GPC-AACN Board for
review, quarterly financial reports. These reports are to be filled in a
timely fashion within thirty(30) days after the end of the reporting period.
They will reflect all financial activities of the chapter for that period and a
reconciliation of same.
1. Reconcile cash receipts and disbursements records with bank statements for current
quarter and prior quarters statement.
2. Reconcile bank statements with checkbook records.
3. Prepare quarterly report with copies of cash receipts, disbursements and monthly bank
statements with National within thirty(30) days of the end of the quarter.
4. Prepare quarterly report according to the guidelines and criteria provided by National.
These are due Nov 15, Feb 15, May15 and Aug 15.
5. To submit a list of appropriate funds for educational programs.
6. To submit statement for non-cash donations with a value of $200.00 or greater.
7. To provide orientation to and assist the Treasurer-Elect in the process of preparation of
quarterly reports and bank reconciliation's in preparation for assuming the responsibilities
of Treasurer.
IV. Role Development:
A. Perform the role of Treasurer of the GPC-AACN and participate as an
active and contributing member of the Board of Directors.
1. Perform the duties of the office of Treasurer in accordance with the guideline provided.
2. Be familiar with all financial policies of the GPC-AACN.
3. Attend regularly scheduled Board meetings.
4. Attend educational programs sponsored by Greater Portland Chapter.
5. Assist the Treasurer-Elect in learning the functions of the office of Treasurer in
preparation for the assumption of those responsibilities.
QUALIFICATIONS:
1. Licensed registered nurse in good standing with the State Board of Nursing.
2. Commitment to serve full term of office.
3. Current member of Greater Portland Chapter and National AACN.
Revised 6/2010