Panhellenic
Elections
Fall 2008
Due: Wednesday November 28th at 3pm
(for study abroad students only)
In Kim M’s mailbox, Davis 3rd floor Student
Life
Additional Copies available in the Student Life OfficeDavis 3rd floor
UVM Panhellenic Council
Election Information
 Applications will be available starting Wednesday November
7, 2007 in the Student Life Office @ Davis 3rd floor and on
the Greek website.
 Completed applications are due Wednesday November 28,
2007 at 3pm in Kim M’s mailbox in the Student Life Office.
Late applications will not be accepted. (For study abroad
only; due date for students not going abroad will be
announced early next semester).
 Applicants must sign up for an interview time when they turn
in their completed application. There will be a sign up sheet
kept at the main desk in student life.
 Interviews will be held Sunday December 2nd through
Wednesday December 5th before members of the current
Panhellenic executive Council and the Greek Advisor (for
study abroad students only).
 Immediately upon the completion of all interviews in the
spring semester, a slate will be decided, and all interviewees
will be notified of the decisions.
 Upon completion of the slate, the proposed slate will be
presented to chapter presidents via email and posted in Kim
Monteaux’s Office.
 The Panhellenic general council will vote on the slate shortly
after, and the results will be announced/posted the following
day.
Questions? Feel free to contact Cheri Izzo at (203-710-7065) or cizzo@uvm.edu or Kim
Monteaux at (802-656-2060) or kimberlee.monteaux@uvm.edu
Panhellenic Executive Council Offices
President
Vice President of Recruitment
Vice President of Internal Affairs
Vice President of External Affairs
Treasurer
Secretary/Public Relations Chair
Chief Justice
Philanthropy Chair
******The requisites needed for each position are located on page 8******
General Officer Responsibilities
Attendance at Panhellenic Executive Council meetings on Wednesday
nights. (1 hour/week)
Attendance at Panhellenic Delegates’ meetings on Wednesday nights.
(1 hour/week)
Monthly meeting with Greek Advisor (1hour/month)
Attendance at Panhellenic/IFC Executive Board Retreat (fall
semester)
During the week of formal recruitment, availability is absolutely
necessary
General support and participation in the events of all other executive
council members
Panhellenic Council Officer Duties
(From the Panhellenic Constitution)
President:
1. Have an overall responsibility for the operation of the Panhellenic council.
2. Call and preside at all regular and special meetings of the University of
Vermont’s Panhellenic Association.
3. Preside at all regular and special meetings of the Panhellenic council.
4. Call and preside at all meetings of the Panhellenic Executive Council.
5. Have voice, but no vote in all Panhellenic Council meetings.
6. Report as require to the National Panhellenic Council Advisor.
7. Represent Panhellenic to the student Association and University Administration
8. Work to implement new ideas of improving the Panhellenic council and the
University of Vermont’s Greek System.
9. Shall be informed by each Executive Board member concerning the various duties
and functions they perform.
10. Shall be delegate to any committees.
11. Shall act as chairperson of the President’s standing committee.
Vice President of Recruitment:
1. Perform the duties of the president in her absence.
2. Direct the Panhellenic recruitment program
3. Develop or implement new recruitment ideas or formats when necessary.
4. Work closely with the chapter recruitment chairpersons to direct and evaluate
recruitment.
5. Oversee the recruitment and Public Relations committee.
6. Shall act as Co-Chairperson of the Recruitment standing committee.
Vice President of Internal Affairs:
1. Coordinate proceedings with the Vice President of Programming of the intrafraternity Council for the selection of Greek Awards and the presentation of all
Greek Awards.
2. Be responsible for implementing academic programming (scholarship)as part of
the University of Vermont’s Fraternity System.
3. Work closely with the scholarship chairpersons of each chapter.
4. Sponsor academic and fraternity education workshops, lectures, or programs of
general interest to the University of Vermont’s Greek system or community at
large. (Greek Week/Greek Games)
5. Shall act as the Chairperson of the Academic Standing Committee.
Vice President of External Affairs:
1. Direct the election process for Rho Gamma selection.
2. Organize a Rho Gamma retreat to be held before formal recruitment.
3. Oversee the activities of the Rho Gamma’s.
4. Work closely with the VP of Recruitment in all matters dealing with recruitment
5. Direct the election process for incoming Panhellenic Executive Officers
6. Act as a Co-Chairperson of the Recruitment Standing committee.
Secretary/ PR:
1. Keep an up-to-date roll of the members of the Panhellenic Council and call it at
council meetings.
2. Keep current statistics concerning the number of initiated and new members of
each Panhellenic Affiliated Fraternity.
3. Take and file full minutes of the University of Vermont Panhellenic Association
meetings.
4. Keep a record of all action taken by the Executive Board and all meetings
5. Notify the Panhellenic Council of the time and date of all meetings.
6. Be responsible for all correspondence of the Panhellenic Council.
7. Be responsible for reserving facilities for the Panhellenic Council.
8. Act as ex-officio of all Panhellenic Committees.
9. Shall act as Chairperson of the Public Relations Standing Committee.
Treasurer:
1. Be responsible for judicial matters.
2. Deal with recruitment infractions
3. Serve as the Co-chairperson with the Chief Justice of IFC of the Greek Judicial
Board.
4. Be Responsible for reviewing and revisiting the Greek Judicial Previsions with
the Chief Justice of IFC.
5. Review and revise the Constitution of the University of Vermont Panhellenic
Association.
Philanthropy Chair:
1. Be responsible for planning and coordinating philanthropic service projects for
the community and/or the University.
2. Work with the Panhellenic philanthropy chairs on Greek projects
3. Attend all IFC and Executive board meetings.
University of Vermont Panhellenic Council
Officer Application
Fall 2008
Applicant Information
Name:
Current Class: (circle one)
Expected Graduation Date:
______________________
Major(s):
Cumulative GPA:
______________________
____________________
sophomore junior senior
____________________
Contact Information
Greek Affiliation:
________________________
Date of Initiation:
________________________
Campus Mailing Address:
___________________________
Campus Phone, Cell Phone:
___________________________
Email:
_______________________
Permanent Home Address:
_______
____________________-
Please indicated availability for interviews from 12/2-12/5.
___________________
Activities (including positions held in Chapter)
_______________________________________ Hrs /week?
_______________________________________ hrs/week?
_______________________________________ hrs/week?
_______________________________________ hrs/week?
_______________________________________ hrs/week?
_______________________________________ hrs/week?
Hobbies and interests:
______________________________________________________
______________________________________________________
______________________________________________________
Placement Preference:
Please indicate which position(s) you are applying for. You
may apply for as many or as few positions as you like. Please
rank your choices with 1 being your first choice through 8 being
your last choice. If there is a position(s) you would not take,
then mark an “X” next to the position and number the rest.
___ President
___ 1St VP
___ 2nd VP
___ 3rd VP
___ Treasurer
___ Secretary/PR
___ Chief Justice
___ Philanthropy Chair
Questions:
Please answer the following questions as thoughtfully and concisely as
possible. Please use a separate sheet of paper. Keep in mind that your
answers may be shared with all of the chapters.
1. What interests you about the position you listed as your first
choice?
2. What skills do you possess that will be important for fulfilling your
duties on Panhel exec? How did you acquire these skills?
3. Please describe what you believe to be the purpose of the
Panhellenic Executive Council.
4. Why do you want to be a member of Panhel?
5. What challenges do you see facing the UVM Greek community?
How do you see yourself as being able to assist the Greeks in facing
these challenges?
6. Why did you decide to join a Greek chapter? What do you see as
the greatest benefit of being a UVM greek?
7. Please tell us one random fact about yourself (i.e. you have been to
all 50 states, you were a spelling bee finalist)
APPLICATIONS DUE WEDNESDAY November 28th at 3pm for
study abroad students.
Recommendation Form for Panhellenic Executive
Office
Please submit two recommendations using the attached form.
Make two copies of the form.
Date
Your name: __________________________________
Office held: __________________________________
Chapter affiliation if any: _____________________________
Applicant’s name: ______________________________
Please have an executive officer from your chapter or a former recruitment counselor
answer the following questions honestly and objectively using the back of this sheet or
attached pages. Please submit a second recommendation from an executive officer in
your chapter, former recruitment counselor, professor, or Panhellenic executive officer.
1. How well and in what context do you know the applicant?
2. What qualifications does this applicant possess that would make her a strong
member of the Panhellenic Executive Council? What are her weaknesses?
3. If applicable, how would you characterize the applicant’s commitment to the
collegiate chapter? Do you consider her to be a good leader within her chapter
and/or within UVM?
4. How would you characterize the applicant’s commitment to the fraternal
community in general?
Panhellenic Constitution
Article II: Selection of Officers (Executive Council and Junior Council )
The President shall:
1. Be a member of the rising junior or senior class
2. Have maintained at least a 2.2 cumulative average.
3. Have been an initiated member of a sorority for at least one academic
year.
4. Not be a chapter officer
The VP of Recruitment shall:
1. Be a member of the rising junior or senior class
2. Have maintained an average of at least a 2.2 cumulative average
3. Have been an initiated member of a sorority for at least one academic
year.
4. Not be a chapter officer
The VP of Internal Affairs shall:
1. Be a member of the rising junior or senior class
2. Have maintained an average of at least a 2.2 cumulative average
3. Have been an initiated member of a sorority for at least one academic
year.
The VP of External Affairs shall:
1. Be a member of the rising junior or senior class
2. Have maintained an average of at least a 2.2 cumulative average
3. Have been an initiated member of a sorority for at least one academic
year.
4. Not be a chapter president or recruitment chairperson
The Treasurer, Secretary/PR chair, Chief Justice,
Philanthropy Chair and Gamma shall:
1. Be a member of the rising junior or senior class
2. Have maintained an average of at least a 2.0 cumulative average
3. Have been an initiated member of a sorority for at least one academic
year.