Recruitment Information Meeting, Georgetown Public Library,
April 21, 2014
ROBIN GILLELAND, GAPA PRESIDENT
robingilleland@gmail.com
www.gtownpanhellenic.org
WHO WE ARE
Georgetown Area PanHellenic Association is an alumnae group of local Key
Women from National PanHellenic Conference sororities who have graciously
agreed to write recommendations for Georgetown Area girls. Many of these Key
Women have been writing recommendations for over 15 years. They know the
process and are very familiar with the sororities on the collegiate campus and the
sororities know our key women. A list of Key Women can be found on the GAPA
website.
www.gtownpanhellenic.org
Key Terminology
PNM: Potential New Member
• If you decide you want to participate in Recruitment at your chosen university, you are a PNM!
• You MUST register with your particular university in order to participate in Recruitment.
• Registering with the Georgetown Area PanHellenic Association (GAPA) DOES NOT also enroll you in
your university’s Recruitment Program.
• Signing up with your university’s Recruitment Program is available on your university’s website, under
“Greek Life” or “Student Organizations,” “PanHellenic,” etc. Some schools may have already opened their
registration application. Yay!
• There may be a fee involved.
Alumnae, Alumna
Alumnae (plural)/Alumna (singular) is a sorority member who has graduated. Alumnae can write
recommendations and letters of reference/support for PNMs.
Key Women
GAPA has an alumnae group of local Key Women from National PanHellenic Conference sororities
who have graciously agreed to write recommendations for Georgetown Area PNMs. A list of Key
Women can be found on the GAPA website.
www.gtownpanhellenic.org
Key Terminology
Letter of Recommendation/Reference:
• Some sororities require that you have a Letter of Recommendation or Recruitment Information Form
submitted directly from an alumna member of their sorority.
• GAPA can assist you with getting a Letter of Recommendation/RIF from area alumnae that will be sent to
sororities at your university. We are a one-stop shop!
• Our website lists the Key Women in GAPA who have graciously agreed to write recommendations for you.
• In order to have GAPA Key Women assist you with a recommendation, you MUST register on the GAPA
website, under the “Go Greek” tab, by filling out the GAPA RECRUITMENT FORM. You will need to
attach pictures and documents so have them ready before you begin.
• You may also have personal connections to sorority alumnae who can write a recommendation for you.
Letters of Support
• Letters of Support are in addition to any recommendation/reference letters that are sent directly to the
university sorority by alumnae or current sorority members. This does not take the place of a letter of
recommendation.
www.gtownpanhellenic.org
Key Terminology
Legacy:
A relationship to another family member who is Greek.
• Each sorority has its own definition of what degree of relation constitutes a “legacy,” e.g., mother, sister,
etc.
• All PNMs who believe they have legacy status should research the legacy policy for your relation's
sorority and your particular campus.
• Legacies are given special consideration, but are in no way guaranteed a bid from their legacy sorority.
Silence:
The period of time designated by each college PanHellenic organization when there is no communication
between PNMs and current sorority members or Alumnae. Each college PanHellenic sets their own rules for
silence, so be sure you know the rules at your school!
Rho Chi/Rho Gamma:
Sorority actives who disaffiliate with their sororities in order to act as Recruitment Guides/Counselors for
PNMs during Recruitment.
www.gtownpanhellenic.org
How to fill out the
GAPA Recruitment Application Form
The GAPA Recruitment Application Form can be found on the GAPA website under
“Go Greek”.
Detailed instructions are included in the
GAPA Information Guide (also under “Go Greek”).
It is a great idea to follow up and make sure your application was received by GAPA.
Email: holly.stevens@suddenlink.net to verify your form was received.
Pictures, resume, and transcript scan must be less than 2MB each.
Various sororities have various photo requirements.
The list in the GAPA Recruitment Guide may NOT be current.
Additionally, some sororities require hard copies of your photos, so be prepared to
present Key Women with hard copies, in stamped, size-appropriate envelopes, should
they contact you with that request.
www.gtownpanhellenic.org
How to fill out the
GAPA Recruitment Application Form (cont.)
• You may scan and attach a non-official high school transcript.
• A sample Social Resume is included in the Recruitment Guide.
• You should prepare your Social Resume before you fill out the Recruitment
Application, as you may then easily cut and paste the info from that onto
your application.
• The information included in your application should be complete and well
explained. These are what the Key Women will use to write your
recommendation and will be included with your packet of information.
• Spell Check!
www.gtownpanhellenic.org
BECOME VERY FAMILIAR WITH
YOUR SCHOOL’S RECRUITMENT
REQUIREMENTS, DEADLINES AND
DATES.
YOU WILL BE VERY SAD IF YOU PREPARE FOR RECRUITMENT THIS SUMMER,
BUT WON’T BE ALLOWED TO PARTICIPATE BECAUSE YOU DID NOT SIGN UP
WITH YOUR UNIVERSITY’S PAHNELLENIC RECRUITMENT PROGRAM.
JUST SAYIN’
www.gtownpanhellenic.org
Question and Answer Time!
Keep in mind that this is just a general guide.
Sororities and Universities have different policies,
so be sure to use the web to find out specific
information.
www.gtownpanhellenic.org
For additional questions, refer to the
Georgetown Area PanHellenic
Association (GAPA) website:
www.gtownpanhellenic.org
Deadlines for GAPA Recruitment
Applications:
July 1, 2014
www.gtownpanhellenic.org
Registering with GAPA DOES NOT
register you with your university’s
PanHellenic organization, which you
must do to participate in Recruitment!
www.gtownpanhellenic.org