Carbon Reduction
Fund for Schools
Application guide
Making your school more energy efficient
Round 2 -Issue date: 30th May 2013
1
Introduction
In April 2010 the Hammersmith and Fulham Carbon Management Plan 2009 2016 was published in partnership with the Carbon Trust's local authority
programme. The Carbon Management Plan explains our aim to reduce carbon
emissions by 40%, or just under 10,000 tonnes of CO2, by 2016. It also sets out the
steps required to reduce the energy that we use as a council and how we can help
our schools to do the same.
Schools in Hammersmith & Fulham account for nearly half of the total greenhouse
gas emissions from council owned buildings. In order to help improve the borough’s
emissions, the carbon reduction team work with schools to:




help improve the energy efficiency of school buildings
promote a ‘whole school’ approach to engage the school community in
behaviour change
support school eco co-ordinators to organise and take forward CO2 reduction
in their school
capture the CO2 savings from all carbon reduction projects undertaken in
schools
Some good work has been carried out by H&F schools to undertake carbon projects
and green activities, but there is still progress to be made. Schools have an
important role to play through teaching and learning to ensure that pupils are able to
understand the impact we all have on the environment. By becoming models of good
practice and demonstrating ideas of sustainable living, schools can help reduce their
impact and prepare young people for a more environmentally friendly way of life.
The Carbon Trust estimate that the total greenhouse gas emissions from UK schools
each year is 7.3 million tonnes of carbon dioxide. Schools spend over £400m on
energy per year, with secondary schools commonly receiving bills in the order of
£60,000. Case study evidence suggests that an average secondary school could
save up to 20% off its energy bills through changes to their heating, lighting and
cooling equipment, a saving of around £12,000 each and every year.
With energy costs on the rise, there is no better time to address the energy efficiency
and sustainability of your school in order to make savings to your budget.
Round 1 of the Carbon Reduction Fund took place in early 2013. Six schools applied
and received between £9 and £20k each to undertake energy efficient improvements
such as the installation of LED lights, draught proofing and smart plugs. These
projects will contribute towards reducing the council's carbon footprint by
approximately 130 tonnes of CO2. Most of the works have already taken place and a
case study will shortly be available from each school to highlight how they have
benefited from the changes. Keep an eye on our Green Schools website where the
case studies will be published.
Round 2 of the Carbon Reduction fund runs from 30th May - 28th June. It
has once again been made available to help schools become more energy efficient
through improvements to school buildings, grounds and via training opportunities for
staff. As well as providing savings on your energy bills, the improvements will offer
additional benefits to encourage behaviour change among the school community,
and to help embed the topic into the curriculum via real life examples.
For information on CO2 and why we all need to take steps to reduce it click here
2
Who is eligible to apply for the fund?
All schools within the London Borough of Hammersmith and Fulham are eligible to
apply for the Carbon Reduction fund. To access the most up to date information
about funding opportunities in the future click here.
Timescales
Application form
The deadline for applications is Friday 28th June 2013. Please submit a completed
application form including a quote from your preferred contractor.
Please see the appendix table at the end of this pack for a list of potential companies
and contractors that carry out energy efficient improvements. The information is
provided as an example; other options are widely available and schools are free to
research a suitable contractor outside of this list.
About the fund
Funding is available for energy efficient projects that result in significant energy
and carbon savings and also have payback between 2-4 years. The carbon dioxide
(CO2) savings will be collated towards the H&F carbon reduction target of 40%.
We would expect to fund projects in the order of 5-10k for this second round.
However where projects exceed this amount, applications will be judged on a caseby-case basis. There is also scope for part funded projects.
What kinds of projects are suitable?
Please see the appendix table at the end of this pack for examples of the type of
energy efficient projects that the fund is likely to support, and an indication of the cost
– low, medium or high. Please note - this list is by no means exhaustive and we
welcome other proposals that will contribute good energy savings.
In addition, the costs of the projects are indicative and may differ for each school
depending on the type, size and age etc of school buildings.
In 2011 energy and carbon surveys were carried out in some local schools by our
contractor, EC Harris, to observe where energy is wasted and identify opportunities
to improve energy efficiency. If you would like to check if a survey was carried out for
your school, and request a copy to assist in the preparation of your application, email
carbonreduction@lbhf.gov.uk or call 020 8753 6238.
You may also find it useful to take a look at the Carbon Trust’s ‘Schools - learning to
improve energy efficiency’ guide for a general introduction to the main energy saving
opportunities.
Carbon Trust’s ‘Schools - learning to improve energy efficiency’ guide
3
Application Criteria
C1.
Projects will primarily be considered on their potential to reduce both carbon
dioxide (CO2) emissions and the annual energy spend of the school.
Your application should include a short summary of the potential energy, CO2
and cost savings, plus the payback* period (year on year following
installation).
NB: The chosen contractor should be able to provide the above requested
energy, CO2 and cost savings, plus payback information via their quote,
following a site visit to your school. This information should be free of charge.
* Payback is the period of time required for the return on an investment to
"repay" the sum of the original investment. This does not mean you are
required to repay any of the funding grant, it is just an industry standard
method of calculating how long it will take to gain back the cost of the work
from the on going savings made by carrying out the work. Your contractor will
be familiar with this and should be able to provide it in their quote.
C2.
Schools should also demonstrate how the project will be used to help engage
the whole or a part of the school community (pupils, teachers, staff, parents,
governors) in behaviour change, and to promote a ‘whole school’ approach by
using the project as a real life example to tie into curriculum activities.
C3.
Priority will be given to schools who have joined up to the Eco Schools
framework**, and nominate a member of staff as the school Eco Coordinator
to take forward the steps in the Green your school toolkit.
**Eco-Schools is an international award programme that guides schools on their
sustainable journey, providing a simple and easy to use framework to help embed
these principles into the heart of school life. It is free to register and the site
contains many useful resources - including step by step instructions and templates.
Please read the Green your school toolkit on our website for details of how to join
Eco Schools.
Terms and conditions for successful applicants
T1.
Schools will be required to nominate a project administrator who will be
responsible for the management and delivery of the project.
T2.
The project administrator will be required to provide regular and timely written
feedback/ evidence of progress to the Carbon Reduction team.
T3.
Schools must progress the works within 3 months of receiving the funding
and complete the project within 6 months (for larger projects this may be
extended to 1 year).
T4.
The funding allocation will be returned by the school if the project is not
progressed within the above timescales.
T5.
Once the project is complete, the project administrator will be required to
submit a 1 or 2 page case study to explain to project and its benefits. The
case study will be advertised on the H&F Green Schools website.
4
T6.
Funding may be given in advance of project costs being incurred, subject to
the condition that it will be returned within three months should the project
administrator fail to provide suitable evidence (e.g. receipts etc) confirming it
has been used for the purpose outlined in the application.
The Carbon Reduction team will not be involved in managing the project but will
monitor progress and outcomes in order to collate evidence for the H&F Carbon
Reduction target of 40%.
Application process
Application form
A completed application form (see below) and supporting documentation
should be submitted by Friday 28th June 2013. This will need to include a quote
from your preferred contractor.
Please see the appendix table for a list of potential companies and consultants who
carry out energy efficient improvements. The information is provided as an example
only – other options are widely available and schools are free to research a suitable
contractor outside of this list.
Email your completed application form and quote information to:
carbonreduction@lbhf.gov.uk
Further Information
The applications received will be evaluated against the fund criteria and successful
applicants will be notified within 1 week of the closing date.
The amount of funding awarded is at the discretion of Hammersmith and Fulham
Council officers. The funding decision is final and no correspondence can be entered
into.
The Carbon Reduction team can provide an easy to read comparison report of your
annual energy consumption to help identify when your school uses the most energy
and where you can make savings. To request a report
contact carbonreduction@lbhf.gov.uk or call 020 8753 6238.
In 2011 energy and carbon surveys were carried out in some local schools by our
contractor, EC Harris, to observe where energy is wasted and identify opportunities
to improve energy efficiency. If you would like to check if a survey was carried out for
your school, and request a copy to assist in the preparation of your application, email
carbonreduction@lbhf.gov.uk or call 020 8753 6238.
You may also find it useful to take a look at the Carbon Trust’s ‘Schools - learning to
improve energy efficiency’ guide for a general introduction to the main energy saving
opportunities.
Carbon Trust’s ‘Schools - learning to improve energy efficiency’ guide
5
Carbon Reduction Fund Application Form
Name of school
Address
Name and job title of
Project Administrator
Direct dial telephone number
Email
Name of Project
Brief overview of project
Funding amount requested
£
How the project meets the criteria-C1, C2, C3- on page 4 of application pack (Continue on
another sheet if required)
Criteria 1
6
Criteria 2
Criteria 3 - Priority will be
given to schools who have
registered
See Green your school toolkit
Eco Schools registration date
- To check if your school is
already registered go to:
http://www.keepbritaintidy.org/
ecoschools/schoolsearch
Have you registered with Eco Schools?
Yes / No
Name of Eco Co-ordinator
Job Title
Direct dial telephone number
Email
Contractor name
Address
Telephone number
Email
Please attach the contractor quotation and any other supporting documentation to
your email
Send your completed application form and any supporting documentation to:
carbonreduction@lbhf.gov.uk
Closing date: Friday 28th June 2013
7
Appendix
Examples of projects that could be funded (you do not have to choose from the list – it has been provided as a guide only)
Type of project
Description
Cost
* Low (L))/
Medium (M)/
High (H)
Automatic
Meter Readers
(AMRs)
AMRs remove the need for estimated bills, or manual meter readings, by
remotely reading and wirelessly transmitting the meter readings to the
supplier. They also improve your access to energy consumption data.
AMRs are available for both electricity and gas meters.
L
Properly insulating your boiler/plant room reduces wasteful heat loss and
saves money by lowering fuel bills. The covers (jackets) can be
individually made and measured for any boiler/plant room and are easily
fitted and removed. Payback period can be up to 3 years.
Stark
The school’s
electricity/gas
supplier
L
Case study/ More
info
(provided as
examples only –
other options are
available & can
be used by
schools instead)
TEAM Energy
Auditing
Agency
The AMR takes a reading every half hour on a 24 hours basis. This
provides detailed information to analyse patterns of energy use throughout
the day in order to identify and resolve issues such as high levels of
energy used when the school is closed or when rooms are not in use.
Boiler/ Plant
room valve
and flange
insulation
Companies &
Consultants
Sustain
A number of schools
and council buildings
have been fitted with
AMR and half hourly
data to indicate
consumption patterns
– contact us to check
if your school has
AMRs installed.
http://www.smartheat.
info/
This method of reducing fuel bills and cutting carbon emissions is
recommended by Carbon Trust. A typical school with 1 boiler room could
potentially save approximately £800 a year with a corresponding reduction
of 5 tonnes of Co2 year on year.
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Energy
management
training for site
managers,
caretakers or
other staff
School site managers, caretakers, grounds staff etc can be a real driving
force in managing a variety of sustainable improvements to reduce energy
use and the associated costs in school buildings.
Passive
Infrared (PIR)
Sensor for
Vending
machines
Vending machines operate 24 hours per day, seven days a week and can
use large amounts of energy throughout those hours of operation. A PIR
Sensor is an easy to install device which detects changes in movement
and temperature. When no one is in the surrounding area it will
automatically power down the machine and can also monitor the room
temperature so it minimises energy consumption whilst still ensuring the
vended products remain at the correct temperature.
As such, site managers or caretakers are ideally placed to be given some
kind of energy responsibility for their school. By providing energy
management training, such staff will have access to the skills required in
order to gain a better understanding of the issue and become more
confident in providing energy efficient solutions for the school.
L
(depending
on number
of site
managers)
L
If there is
enough interest,
the Carbon
Team will
commission
group training
for site
managers
and/or
caretakers
Euro Payment
Systems Ltd Vendingmiser
A PIR sensor is easy to install and reduces the energy consumption of a
vending machine by up to 50%, whilst decreasing maintenance costs by
£40-80 per year.
Smart Plugs
A single computer and monitor left on 24 hours a day will cost around £45
a year. Switching off electrical equipment when not in use and enabling
standby features could reduce this to less than £10 a year each. It also
helps to prolong the lifespan of equipment and reduce the amount of heat
generated in a room.
Smart plugs are a power management device which can automatically
switch off multiple computers, monitors, printers or other plug in appliances
which would otherwise be left on when not in use.
L
Energenie
Smart plugs
can also be
found from all
good electrical
suppliers
Products range from adapters or extension leads which can be shut down
with a remote control or be programmed on a timer. In general these are
quite inexpensive and easy to install.
9
Sub meters
installation
Metering the total energy used at a site is important, but it does not break
down how much energy is used for individual areas or applications such as
lighting, computers or printers. Without knowing exactly how much energy
each area uses, it can be hard to understand why and where energy
performance is poor or how to improve it.
L
Simplicity
Energy
Education
Hurlingham and
Chelsea School case
study
L-M
Quattro Seal
We have already
completed a number
of surveys in schools
to estimate the costs
and **payback of
quarto seal – contact
us for details
L-M
Environmental
Kingspan
We have installed this
in Cambridge schoolsee case study
Easy to install solutions include clip on meters and portable sub meter
devices. Data can be accessed on line and it also forms a great tool to
engage pupils in analysing different trends and to identify solutions to
reduce the schools energy use and footprint.
Draught
proofing
Draughts from windows and doors are uncontrolled: they let in too much
cold air and waste too much heat. Draught-proofing is one of the cheapest
and most efficient ways to save energy and money in any type of building.
Quattro Seal is a unique sealing system that eliminates all draughts and
has been tested by the Building Research Establishment to reduce air
leakage by 53%. This means typical and provable energy savings of up to
20% can be achieved with **payback of around 36 months.
Rain water
harvesting Kit
In schools up to 85% of all water usage is for toilets. With large roof
areas and high toilet usage, schools are ideal locations for rainwater
harvesting.
Rainwater harvesting is the process of capturing the rainwater which falls
on the roof and then feeding it through a filter and into an above ground
storage tank, where it is then pumped back into the school for use in the
toilets.
for feasibility
study : Ech20
Adobe Acrobat
Document
Depending on the size of the school, this technology will pay for itself
in two to six years. Once the payback period is over the schools
water bills will be reduced by up to 85%.
10
Boiler
optimisation
units
Boiler optimisation units can be easily retrofitted on any boiler without
major costs involved. The control optimises the efficiency of each
individual boiler by attaching a unit on each boiler which monitors the
temperature and adjust the firing cycle of the boiler accordingly.
M
M2G
Envido –
energy
consultants
They can reduce energy consumption by between 10% and 25% and
some companies will estimate and guarantee the savings to be made.
Dynamic
energy products
Payback and savings will depend on a number of factors such as the
quantity, type and size of boilers, including the site position.
If you decide on this option, it is recommended that the company or person
who maintains your boiler is also involved and on board with the retrofit
project.
Lighting
controls and
sensors
Lighting controls can provide good energy saving by automatically turning
off lighting in low occupancy areas and where lights tend to be left on for
long periods of time unnecessarily. They can also be set on a dimmer so
that the lighting levels can be adjusted depending on the natural light
available, or the amount of light required for the task.
M
ESP Sensor
Danlers
Hurlingham and
Chelsea School case
study
If sensors are installed correctly, taking into account the use of the different
areas in the school, it can result in approximately 40% savings.
A lighting supplier should be engaged to undertake a complete audit of the
school in order to specify the right type of sensors. In most cases a mix of
solutions, occupancy, time and level of lighting, should be used as well as
overriding switches.
11
LED lights
(part funding)
Replacing standard fluorescent tubes with LED (Light emitting diodes)
alternatives have so far proved a very popular energy reduction solution for
schools and office sites in H&F.
LED lights are very efficiency, and apart from reducing energy by around
80%, they also reduce the maintenance costs associated with replacing
redundant tubes, as LED light last 10 times longer than fluorescent tubes.
H
Energy saving
lighting
Hurlingham and
Chelsea School case
study
and all major
lighting
companies
Hammersmith Town
Hall case study
LED lights do not contain toxins or hazardous materials like mercury and
have also found to improve learning, thinking and listening skills in the
classroom.
A total replacement of lighting is recommended for maximum benefits.
Depending on how large your school is we may be able to fund the whole
project or partly fund the installation.
* Cost Key:
High (H):
10-20K
Medium (M): 5-10k
Low (L):
up to 5k
** Payback period - the period of time required for the return on an investment to "repay" the sum of the original investment.
(you will not be required to repay any of the funding grant)
NB: This is a list of potential companies and consultants that carry out energy efficient improvements. The information is provided as an example only
– other options are widely available and schools are free to research a suitable contractor outside of this list.
12