Core Council Meeting
Tuesday, October 28, 2008
6:30 pm
United Life Spiritual Center
Meeting Minutes
Attendees: Cyndie McMartin, Judy Leyrer, Ray Reid, Dorothy Danen, Rev. Shelley,
Jeanne Claborn
Absent: Chris Van-Zant
Visitor: Joy Mc Bride (Practitioner)
Called to order by Cyndie McMartin at 6:45 pm
Invocation by Joy, reading of the St Francis Prayer, three minutes of silence, reading of the
mission and vision statements of ULSC.
Secretary’ Report: see attached
1. Reading of Sept 2008 minutes. (see attached) One correction to the minutes.
2. Reading of communications: letter from Share Fest (Nov. 20th – attached). Need to look
into setting Christmas Connection into calendar – Dec. 30 and 31.
3. Confirmation of new members: Two membership requests: Carole Snell and Connie
O’Brien. Determined that Carole Snell was not a request for membership, but renewal for
membership. Also collected 2 renewals: Jeanne Claborn and Dorothy Danen.
4. Church Calendar:
Nov. 1st Communications Team Meeting changed to Nov. 8th at 10:00 am.
Nov. 9th: Heartline Sunday
Nov. 27th: 11:00 am Thanksgiving Dinner. Suggestion: Practitioners & YFM do this
Nov. 27th: 10:00 am to 12:00 noon – pull Christmas decorations out of storage.
Nov. 30th: 12:00 noon to 2:00 pm - Put up Christmas tree and decorations in sanctuary.
Will Yoga and White Bisons be meeting on Dec. 24th? And on Dec. 25th?
Need Christmas as an (all day) item on the 25th.
Need time change on Nov. 1st – to remind people.
Dec. 2nd: 1:00 pm to 3:00 pm, CC Handbook Meeting.
Dec. 3, 10: cont. Foundations Class at 6:45 pm.
Dec. 30 & 31: Begin 6:00 am Tues – through 6:00 am Wed.: World Peace Ceremony.
Dec. 30, 31: Christmas Connection?
Congregational Meeting on January 25, 2009
5. Motion made by Jeanne and seconded by Dorothy to accept sec. Report. Motion passed.
Treasurer’s Report: see attached
1. Financial Report: see attached (out of funds)
2. Statement of overall well-being: see attached
A. Shelley read letter about low attendance in church. She will discuss this topic in
the town meeting.
B. Shelley is to ask Christy about tithe and repayment for recycle boxes and banner
(garage sale).
3. Per Capita Report – see attached.
4. Tithes: WMP, 5%; UCORS, 5%; Ctr. For Spiritual Living in Seattle, 2%. Core Council
will discuss keeping or deleting giving of 2% in November meeting.
5. Jeanne made motion to accept Treasurer’s Report, Judy seconded, passed
Presidents Report: none (noting same concerns as Treasurer’s report
Thank you notes for this month:
Laurie Kinney – Olan Mills help, Full Moon, Name tags for Homecoming
Pete Frederick – Homecoming, installation of ceiling tiles
Elaine Oxley – painting parking lot and work in Kitchen
Kelly Rogers – painting in the parking lot
Port – singing Sunday
Joy and Jeanne – food for Homecoming
Joan Ackley – decorations, affirmations, and bookmarks for Homecoming, Sing-A-Long
Scott Bryden – acquiring band for Homecoming
Gene Brown – work with the directory
Connie O’Brien – web page
Ministers Report: see attached
Set date for CC Handbook Meeting: Dec. 2nd from 1:00 pm to 3:00 pm.
Administrators Report: see attached
Check on where contract for Curt is located.
Suggested Gift Certificate for Curt’s B’Day. Cash collection.
Old Business:
1. Core Council Handbook: referred to committee – Shelley, Joy, Jeanne, Judy. Date: Dec.
2nd, 1:00 pm to 3:00 pm.
2. Building Repairs: Sewer line – on hold; Ceiling Tiles - depends on when we can have
scaffolding; Plexiglas for windows – on hold; Solarium – Ray will have tar work done this
week; Sanctuary ceiling tiles – will purchase when available.
3. Pastoral Care Handbook Update – on hold until November.
4. Circle of Love Conference – Shelley will coordinate all with Curt.
New Business:
1. Thanksgiving (YFM) and Practitioners – done
2. Membership Renewal – done
3. Curt’s Employee Agreement - done
4. December Toy, Food & Clothing Drive (YFM) – Shelley to talk to Christy about Nov.,
and Dec dates for YFM and Christmas Connection
5. Payroll: Will watch November before making decisions.
6. Candle / Fire Alarm: postpone until after Town Meeting.
7. Church Lock Up / Fix Back Door: Ray will look at and fix/adjust backdoor.
8. General Communications (clarity) – Communications team will try to remember “who,
what, when date, when time, and verbage” for any communication with Curt.
9. Tile Install: funding delay
10. Peace Festival: scheduled and paid for – Nov. 15. Shelley needs help and will put it in the
Sunday bulletin.
11. Elections: done
12. Connie O’Brien (web page): Curt is still working with Connie
13. Pics for Change by Gene Brown – pics passed around and plans made for framing and
changing pics each month
14. Suggestion for sign under canopy: No Parking / Loading Zone Only. Cyndie suggested
yellow hash marks on drive. No date set for completion
Ministry Reports/Assignments
1. Building and Grounds/Physical Space – Ray: Glass is ordered. Will be installed soon.
2. Ecclesiastical - Rev. Shelley: see Ministers Report. Will schedule a mtg. in January
a. Hospitality – Cyndie: none.
b. Usher/Greeter Team – Cyndie: none.
c. Pastoral Care – 2 members in hospital; Handbook on hold
d. Music – Rev. Suz: none
3. Budget and Finance – Dorothy: see attached
a. Bookstore (Dorothy) – losing interest in Bookstore, need some new help, situation
is frustrating.
b. Fundraising – ( ): Craft Fair report (see attached)
c. Stewardship – Dorothy: See Tithes under Treasurer Report.
4. Strategic Planning – Chris: none
a. Special Events – (Rev. Shelley) – No special events until after 1st of year; Planning
Health & Beauty Fest
b. Outreach – (Rev. Shelley) none
5. Communications – Judy: see attached
6. Education – Rev. Shelley and Joy: none (no educ. Mtg. in Oct.; start Holmes in middle of
Jan)
Youth/Family Ministries – see attached
Assignments before next meeting (including task list) :
Plans for next meeting: Nov. 18th
Judy – bread
Chris –
Dorothy – dessert
Ray – salad
Cyndie – main course
Shelley – drinks
Jeanne – veggies
Meeting adjourned at 9:40 pm
Closing prayer by Joy
Respectfully submitted: Judy Leyrer