CORRECTIVE ACTION NOTICE
CORRECTIVE ACTION NOTICE
Location:
Boiler House
Auditee:
n/a
Auditor:
n/a
Operation incident on 05th December 2013
Date:
13th December 2013
Updated 17/12/13
Report No:
1
CA No: 1
STANDARD
COMPANY PROCEDURES Waste
management / oil sillage
COMPANY GUIDANCE NOTES
FINDING
ISO 9001/ISO 14001/ISO 50001
Category : NON CONFORMANCE / CORRECTIVE ACTION
Refer to Phil Cattell report dated 12th December 2013
Refer to Darren Nute (Cogenco) 11th December 2013
A waste oil tanker collection overfilled at collection time by Cogenco waste oil contractor driver. Contractor
and Estates office staff attended site for immediate containment and cleaning.
Containment measures stopped waste oil contaminating local drainage.
Auditor:
IMMEDIATE ACTION
Site Representative:
To be complete
State proposed action(s) to be taken, and implementation date(s):
by:
Contractor and Estates office staff attended site for immediate containment
and cleaning. Containment measures stopped waste oil contaminating local
drainage.
Closed out by:
05/12/13
05/12/13
To be complete
State proposed action(s) to be taken, and implementation date(s):
by:
Closed out by:
Site Representative: Phil Cattell
CORRECTIVE ACTION
Verify interceptors nearby to confirm no contamination of drainage system =
= Survey ascertained the surface drainage duct was blocked stopping oil
contamination to reach brook
M Hubbard
Jon Stranks
17/12/13
Temporary close duct to ensure safe drainage of oil
In progress
Confirm implementation of new interceptor
End January14
(Reinstate lighting at side of Boiler house
MH
Obtain procedures from Cogenco and waste oil contractor describing waste
oil collection
J Cardinal
16/12/13
Issue memo stating closet(s) drain cover(s) must be used for all oil handling
operation until oil storage and necessary procedures are updated
M Stacey
complete
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CORRECTIVE ACTION NOTICE
Review + amend procedures and equipment to avoid repetition,
All
TBC
Cogenco + OSL procedures
EP-05-V01- Environmental Emergency Plan
EP-04-V01-Environmental Procedure 4-Site Fuel & Oil Controls
EP-03-V01-Environmental Procedure 3-Environmental Spill Controls
Conduct internal Risk Assessment and provide BST’s with a written
procedure
M Hubbard
February 14
Define and implement changes to estates equipment and drainage + Define
and implement changes to spill kits
All
January 14
Review, update and deliver “oil spill tol box talk” and train necessary staff
as appropriate
ET-TBT-01-V01-Pollution Control Toolbox Talk
ET-TBT-02-V01-Spill Control Toolbox Talk
ET-TBT-03-V01-Environmental Storage and Use of Petrol, Diesel and Oils
ET-TBT-04-V01-Water Pollution Prevention (Fuel & Oil)
All
January 14
Test the emergency procedure through a “desktop drill” to test updated
procedures
All
March 14
Representative:
COMPLETION
The corrective actions have been satisfactorily implemented
Auditor:
Date:
Comments:
KEY
Non-conformance =
Corrective Action =
The absence of a control system or significant non-compliance with an existing control system required
by the procedures related to the Standard.
A problem area that needs to be addressed.
Memo to estates staff and contractors
(to be displayed and communicated as appropriate)
Dear colleagues and partners (Cogenco – OSL),
Following the internal oil spill incident last 05th December 2013 we ask you to introduce immediate
conservative measures until permanent solutions and procedures are in place.
Although deliveries and collections are the direct responsibility of our contractors, the University
has the duty to ensure all operations and safe and compliant with environmental legislation.
All drain covers around oil handling operation must be in place before starting any delivery or
collection
The present instruction is to remain active until updated procedures and equipment are updated
Mike Stacey
Deputy Director of Estates
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