Providence College Instruction Sheet for Position Description Questionnaire An accurate, current description of each job at Providence College is important for many Human Resource functions. Complete job information plays an important role in planning, recruiting, career development, training, compensation, and performance appraisal. This Position Description Questionnaire has been designed to capture all job content information in a single document. Instructions: $ Enter all position-specific data, using the current position title. $ Position Profile: This is a brief statement, not more than one or two sentences, which indicates the reason the position exists. For Example: Admission Counselor - This position is responsible for attracting highly qualified and well rounded applicants to Providence College and to assess their qualifications through the interview and application process. Present a positive image of the College in order to further the academic quality and reputation of the College. Executive Director Residence Life - The purpose of this position is to ensure the creation of a residential atmosphere which is conducive to study, personal and social development, and community life in the residence halls. $ Primary Duties and Responsibilities: List up to six primary duties and responsibilities and the approximate percentage of time spent on each. Do not list any responsibilities that require 5% or less to perform. The objective is to get a clear picture of the most important, essential functions of the job, the things that require most of the time to do. The statements should clearly communicate the nature and scope of responsibilities. It is important to be thorough and accurate. Be clear about what responsibility the person has in the task. Be careful about describing jobs with general terms like Aassists@ in doing a task or Aparticipates@ in a task. It is helpful to think of the statement in three (3) parts: Action Word + End Result + Activity For Example: Primary Duties and Responsibilities for Admission Counselor: Attract highly qualified student applicants to Providence College by (Action) (End Result) representing the College at high school fairs and providing information (Activity) on all aspects of the College. (Activity) Page 2 Other examples of Action Words include the following: Administers Assigns Creates Directs Manages Plans Researches $ Advises Controls Designs Evaluates Monitors Prepares Reviews Applies Coordinates Develops Maintains Operates Recommends Supervises Position Requirements: Indicate the minimum educational qualifications required, gained by formal schooling, self-study, or related methods. Decide what skills the employee needs, both technical and personal, to do the job well. Give a description of relevant experience necessary and indicate the amount (# of years) required. For Example: Benefits Manager - Advanced knowledge of employee benefit programs as would normally be obtained through the attainment of a Bachelors Degree in a business or human resource field and five years of exposure to a wide variety of benefit programs and practices. Financial Analyst - Advanced knowledge of financial and accounting theory, principles and practices as would normally be obtained through a Bachelors Degree in a financially related field, or equivalent experience. Three years of broad financial experience or an MBA and two years= experience. $ Additional Information: If there is any additional information that would be important to fully understanding the role, responsibilities, nature and scope of this position, please describe clearly and as concisely as possible.