El Dorado Union High School District
PROCEDURES FOR “NO-SHOWS”
DEFINITION: The California Department of Education defines “no-shows” as students who
completed any of grades seven through eleven during the prior school year but
who did not begin attending the next grade in the school to which they were
assigned or in which they had pre-registered or were expected to attend in the fall.
A “no show” is a student who registered at your school but never set foot on
campus once school started.
A “no show” could be a student who finished the prior school year at your school
and was rolled over into the next year’s student database. It does not matter if we
know where the student went to or what happened to the student prior to or after
the current year, the student is still considered a “no-show”.
It is important to verify if “no shows” are dropouts or merely attending a school other than the
school they were expected to attend.
All “no shows” must be exited from the student database. Never delete a pre-enrolled student.
The following procedure is used after attendance has been initialized to identify students in the
student database whom you have either verified are attending school in another school or those
who, have not shown up for classes for the first three days of school and you have not been
able to verify any other school placement.
1.
“No show” students should be exited as “no shows” by the third day of school.
2.
Code the Tag field in the STU screen with an N. Press Enter.
3.
A prompt will come up asking you to Select Summer Withdrawal Reason (STU.SWR).
Choose one of the following options:

For “pre-enrolled no shows”:
“Pre-enrolled no shows” are students who did not attend the current school last
year. These are usually your incoming 9th graders.
o Always use code 470, regardless if you know where the student is attending
school. Any other code would indicate REAL enrollment with your school
and that is not the truth.
o Use the no show default date (will always be the day before the first day of
school) in the STU.LD field.

For “returning no shows”:
“Returning no shows” are students who attended the school last year, but either
leave during the summer or do not show up for school the following year. These
are all your students who completed the previous year and did not return to the
same school the following year and were expected to do so.
o
Code appropriate for their exit from the school.
o
Use any code except for code 470.
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Addendum to the “NO SHOW” Procedure
o
o
Use code 420 only if no other code is appropriate.
Use the last day of the previous school year as the students exit date
(STU.LD).

Concurrently enrolled students at the secondary school will always use code
160.

Students that graduated during the summer and rolled into the current year
should be exited in the current year database via the STU.SWR, STU.SLD,
STU.HSG and STU.DG fields on the student Data 3 screen. Please see the
Procedure for Summer Graduates for details.
4.
Comp sites that use code 165 and Alternative sites that use a code 160 or 165, should
also input the next school in the STU.SNS field on the Student Data 3 screen. Please
see the ATT.NS procedure for details.
5.
Click “OK”. The STU.SWR, the STU.SLD and the STU.LD fields on the Student Data 2
screen are now populated with the data listed in 3 and 4. The student will be
automatically dropped from their locker assignment, course request, class schedule and
course attendance.
6.
Be sure to input the next school STU.NS and the last school STU.LS.
Students who leave your school after the third day will not be considered a “no show” and
should be exited from the student data base with a Leave Date, an appropriate Leave Code in
the Tag field on the Stu screen (other than an “N” for “no show”) and an appropriate Withdrawal
Reason on the back side of the Attendance screen.
IMPORTANT NOTE: Please see the Procedure for Re-Enrolling Students if a no show student
decides to attend your school later in the school year.

“No show” vs. “drop out”.
 A “no show” is a student who does not show up for school in a given year, even
though we know that they have enrolled elsewhere.
 A “no show” is not always a “drop out”. A “no show” becomes a drop out when the
student has not shown up for class within the first three days of school and we do not
know what has happened to the student.
 “Drop outs” are defined by the California Department of Education in the attached
document, Dropout Guidelines for October 2006 CBEDS.
 A “no show” could be a Pre-enrolled 8th or 9th grader, a student who left your school
for another school in our district (if within the first 3 days of school), a student who
died during the summer, or even a student who has been expelled during the
summer.
Created September 22, 2006
Revised August 2, 2010, August 27, 2010
687319413
El Dorado Union High School District
PROCEDURES FOR “NO-SHOWS”

Students expelled during the summer are not considered a “no show” because even
though they were rolled over into the subsequent year, they were not expected to come
to school. Follow the procedure in this manual for Tagging Expelled Students.

When a parent says their child will not be attending your school, for whatever reason, we
must believe the statement to be true even if we are suspicious. However, keep a list of
these types of “no-shows” and try to re-verify with the parent or the next school, etc. Send
a list of students to the Student Services Department at the District Office if you cannot
verify where the student is attending by the second week of September. The District
Office will attempt to recover these students and may ask you to change the Summer
Withdrawal Reason to reflect a “drop out” status. This re-designation would need to
occur before Census date. (The first Wednesday in October)

Pre-enrolled 8th graders

Spring Pre-enrolled 8th grade students can be deleted in the year the students are
Pre-enrolled ONLY IF THE STUDENT WILL BE ATTENDING ANOTHER
SCHOOL IN OUR DISTRICT. See the procedure in this manual called “Preenrolled 8th Grade Students”.

Keep a copy of your Spring Pre-enrolled list in case the student returns
unexpectedly.
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687319413
9/22/06, Revised 8/27/10, 8/23/13, 7/25/14