INTERNATIONAL SCHOLAR REQUEST INSTRUCTIONS
It is important for the department to determine the duration of the proposed stay before completing this form.
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Professors and Research Scholars: may remain in the U.S. for up to five years.
Short Term Scholar: May remain in the U.S. for a maximum of only six months and no extension of stay
is permitted.
Specialists: limited to a stay of one year, with an extension possible only under exceptional
circumstances and with Department of State (DOS) approval.
The Center for Global Education (CGE) would prefer a minimum of three months processing time for J-1
scholar requests from the time the CGE receives all documents until the desired begin date of the scholar’s
program.
PROCEDURES
Requesting Faculty:
 Meets with International Scholar & Student Coordinator at the CGE to review process
 Fills out International Scholar Request Form
 Sends Prospective International Scholar with DS-2019 Application
 Sends International Scholar Request Form to Department Chair for Review
 Sends completed DS-2019 Application with required documents to the Center for Global Education
Hosting UW-Whitewater Department Chair:
 Reviews International Scholar Request Form and signs for approval, or provides a written memo for
any recommended changes to the Requesting Faculty
 Upon approval forwards forms to Dean
Hosting UW-Whitewater College Dean:
 Reviews forms and signs for approval, or provides a written memo for any recommended changes to
the Department Chair
 Upon approval forwards form and any changes to the Center for Global Education
Center for Global Education
 Processes completed application packet
 Document processing for complete applications is a minimum of 2-3 weeks in the CGE. This excludes
mailing time to scholar, timing of consular appointments, airline fights, etc
 Dispatches visitor’s DS-2019 packet as instructed by department (Departmental Pick-up using UPS)
 Upon visitor’s check in at our office, copies immigration documents and conducts orientation
Visitor
 Must pay the SEVIS I-901 fee prior to going to the U.S. consulate
 Takes DS-2019, passport, UW appointment/invitation letter, and any other required financial documents
to U.S. consulate to obtain J-1 visa stamp in passport (exception for Canadian Citizens)
 Uses DS-2019 and passport with J-1 visa stamp to enter the U.S.
 Checks in with CGE for mandatory registration
 Schedules and attends mandatory J-1 Scholar Orientation
 Purchases UW-Whitewater provided insurance or applies for a waiver of the Rust Insurance within 30days from the arrival date.
International Scholar Request
Internal Approval Form
Name of Requestor
Department
Name of International Scholar
Dates of Appointment (Start Date – End Date)
_________________________________________________
Purpose of Appointment (i.e. research, teach, etc.)
Proposed Source of Funding*
A.
Grant received by international scholar
B.
Grant received by requesting faculty member
C.
Faculty Exchange Program
D.
International scholar’s home institution
E.
UW- Whitewater
*Please attach proof of funding.
_________________________________________________________________________________________________
Campus Resources Requested for International Scholar (i.e. office space, e-mail account, library access, etc.)
Proposed Objectives:
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
APPROVALS:
Department Chair:
__________________________________________
Date: ________________
Dean:
___________________________________________
Date: ________________