Admissions Policy Manual
Reviewed and Approved by Committee on November 11, 2010
The following admission requirements and/or criteria constitute essential factors in evaluation of all applicants:
Admissions Policy 1
First-Time New Students
First-Time freshmen have graduated from high school but have not attended another institution as a full-time
student. If a student has received 24 or more semester credit hours from an institution other than Georgetown
College, they will be considered a transfer student.
A. Graduation from High School (or completion of GED) supported by the submission of an official high
school transcript or GED score. Applicants are expected to have 20 units of credit and completed the
following:
4 Units in English
3 Units in Mathematics (Including Algebra I & Algebra II)
3 Units in Science
2 Units in Social Science
2 Units in Foreign Language
B. Applicants should rank in the upper half of their high school graduating classes and should have an overall
average of "B" or better in college preparatory classes.
C. Submission of ACT or (SAT I) scores.
Admissions Policy 2
Home-schooled students
Home-schooled students have studied in environments other than a public or private secondary high school.
A. Home-schooled students must meet all criteria stated in Admissions Policy 1 and demonstrate ability to
succeed at Georgetown College.
B. Submission of ACT (or SAT I) scores, a transcript documenting performance in secondary-level
coursework, and other pertinent curriculum information is required.
Admissions Policy 3
Transfer Students
Transfer students have enrolled as a full-time student at another institution and are applying to be a student at
Georgetown College. If a student has received, while in high school, 24 or more semester credit hours from an
institution other than Georgetown College, they will be considered a transfer student.
A. Transfer students must meet all criteria stated in Admissions Policy 1.
B. Students intending to apply to Georgetown College must be in good standing at their most recent
institution.
Last Reviewed November 11, 2010
C. All transcripts from any and all previous attended institutions must be forwarded to the Office of
Admissions.
D. Students are required to submit an official high school transcript.
E. ACT (or SAT I) scores are not required for transfers in good academic standing but may be requested.
F. If a student, who is on probation from their current institution, is admitted to Georgetown College, the
student will be placed on academic probation at Georgetown and will be subject to all requirements and
restrictions of that status, including ineligibility for financial aid (reference catalog section Academic
Policies and Regulations).
G. For policies on transferring credit, review catalog section Academic Policies and Regulations.
Admissions Policy 4
Returning Students
Returning students are defined as students who had enrolled as a full-time student and either voluntarily chose to
leave or was involuntarily dismissed and is seeking re-admission to Georgetown College.
A.
B.
C.
D.
E.
F.
All former students at Georgetown, who are interested in returning at a full-time status, must resubmit
an application for admission.
Returning students will have the application fee waived and do not need to submit a second final high
school transcript or exam scores.
Students in this category are subject to the regulations of Admissions Policy 3.
Returning students are asked to submit a "Statement of Intention" in lieu of a second essay. This
statement should include reason why a student is intending to re-enroll.
Notification of receipt of a student’s readmission application will be sent to student life, the business
office, and the registrar’s office and before any action will be taken, all three departments must return
an affirmative statement for the application to receive a decision.
Students can be reviewed by the Admissions Committee and in special circumstances (e.g. suspension
or probation) may be required to go through the Academic Policy Committee for re-admission.
Admissions Policy 5
Non-degree Seeking Students (Special Students)
Non-degree seeking students are defined as individuals interested in taking a class or two at Georgetown for
personal/professional development but do not plan to enroll for a degree. This category includes local high school
(Scott and surrounding counties) students who are allowed to take one class per semester either on campus or at their
high school.
A.
B.
Students must submit a completed application for admission and, if possible, a "good standing" letter
from the student's current institution.
Students may be admitted for only one semester under this status.
Admissions Policy 6
Transient Students
Transient students typically are students who are enrolled full-time at another college/university and are applying to
take a minimal course load at Georgetown College.
Last Reviewed November 11, 2010
A.
Students must submit a completed application for admission and should submit a "good standing"
letter from the student's current institution if taking more than 3 semester hours from Georgetown
College.
Students may be admitted for only one semester under this status.
B.
Admissions Policy 7
Learning Disabilities
Students who self-identify and who have documented learning disabilities are expected to meet the criteria of the
status in which they will be entering Georgetown College. The faculty and staff charged with admissions-related
work recognizes its obligation under Section 504 of the Rehabilitation Act of 1973 and American Disabilities Act
(ADA) of 1990 and no person is discriminated on the basis of a disability.
Admissions Policy 8
International Students
International students are students who do not have citizenship in the United States of America or any of its
protectorates or have not been granted resident alien status.
A. International students must meet all criteria stated in Admissions Policy 1 and demonstrate ability to
succeed at Georgetown College.
B. International students are not required to submit an ACT or SAT score but are encouraged to send in their
score if a student has completed either exam.
C. TOEFL scores (Test of English as a Foreign Language) are required. Scores should be a minimum of 520
on the standard score report and 190 on the computerized version.
D. Students and their families must demonstrate their ability to pay all Georgetown College tuition, room and
board, student fees, and travel expenditures by completing the supplementary financial documentation form
as part of the admissions process.
E. A $2000 deposit is required before a student’s I-20 will be issued.
F. Students who want to be considered for the fall semester are required to have all application materials
submitted by June 15th. Students who want to be considered for the spring semester must have all
application materials submitted by October 15th.
G. All questions concerning international admissions should be directed to the Director of Admissions.
Admissions Policy 9
Admissibility
Prospective students who apply to the college are evaluated when all required components of the application are
received. Students seeking admission to Georgetown College are evaluated on:



ACT/SAT High School GPA
High school courses including AP and honors, the number of courses taken, and grades received
College transcripts (if appropriate)


Quality of writing as demonstrated in essays and testing
Extra- and co-curricular involvements and talents.

Interest in Georgetown
Last Reviewed November 11, 2010

Unique abilities desirable to carry out the mission of the institution
The greatest weight is given to a student’s academic transcript. The rigor of the courses taken, the quality of grades
and the consistency with which the student has worked over four years give the clearest indication a student’s
potential and future success at Georgetown College. Standardized tests also play an important role in helping
evaluate students taught in very different secondary schools. The quality of a student’s writing, and extra- and cocurricular talents also help the Admission Committee draw fine distinctions among very talented applicants. If a
student has taken International Baccalaureate, Advanced Placement or college courses during secondary school, this
is significant evidence of academic accomplishment and preparation. In addition, most Georgetown College
departments will give credit for scores received for an IB or AP tests.
Please refer to Appendix A to determine a student’s admissibility. The Committee and the Director of Admissions
set the scale used to determine whether or not the committee reviews a student’s file.
Admissions Policy 10
ACE (ACademic Enhancement Program)
The ACE program is designed and designated for students who require needed support for their success at
Georgetown College. This is a transition program intended for students' support not a remediation program.
Students admitted under the ACE status must not exceed 10% of the entering class. ACE designation can be granted
to any student pursuing a full-time status at Georgetown College. Students admitted under the ACE status:
A.
B.
C.
Are limited to no more than 15 semester hours in their first semester.
Are required to register for GSC 101 (Freshman Experience) in their first semester.
Are required to maintain a 2.0 minimum GPA in their first semester.
Admissions Policy 11
Committee Hold
Georgetown College reserves the right to place students on an admissions committee hold. Students who are placed
on the committee hold will be notified of such an action and any subsequent actions taken. The purpose of the
committee hold is to allow marginal students the opportunity to submit a 7 th or 8th semester transcript or an
additional standardized test score for further consideration.
Admissions Policy 12
Reading of Application materials
All materials for applications are gathered and synthesized by the Office of Admissions. Once a folder is complete,
it is the responsibility of the recruitment staff to recommend a status of acceptance, denial, committee review or
waitlist for each applicant.
If an applicant is recommended for the waitlist or committee, faculty and staff members of the Admissions and
Financial Aid Committee will review the applicant’s admission materials and make recommendations as to the
admissibility of the student.
When appropriate, the President and Provost may review admissions materials submitted by applicants.
Admissions Policy 13
Last Reviewed November 11, 2010
Admission Decisions
All files required for review will be voted on by no fewer than 5 voting members of the Admissions, Scholarship
and Financial Aid Committee, three of which must be faculty members. Files required for vote include all First-time
Freshmen and transfer students whose credentials do not place them in the area of automatic admit or deny (as predetermined by the committee) and all former students who have been out of school for one or more terms (see policy
4.F.). [On 11-11-2-10 the Committee agreed that if the first three votes make a decision these are all the votes
needed to complete the decision.]
As defined in the Faculty Handbook voting members include seven [six] faculty members, the Director of
Admissions and the Provost; nine [eight] members all having an equal vote.
To assure that admission decisions are returned to applicants in a timely fashion no folder will be held for vote for
longer than 10 working days. During the month prior to the Fall semester it is customary to seek to complete a
folder’s decision within 24 hours of all components being received (with sufficient communication with the
committee as to the folders “ready” status).
After 5 votes or 10 working days admissions decisions are made by majority vote. Should the majority of votes be
in the affirmative (Accept or ACE), but the votes are split such that no one status has three like votes, the student
shall be given ACE status.
The Chair of the Committee or the Director of Admissions may ask the committee to convene for discussion of an
applicant’s folder. Reasons for such a request may include a split vote by the committee, to assess additional
information on the applicant which may not have been considered by the committee (including information from an
interview with the student), etc. When the discussion is complete, a vote of members present will be taken and
again a majority vote will decide the outcome.
In the interest of gathering more information about students who have been denied admission, the Director of
Admissions may invite a student to be interviewed by the Director of Admissions, the chair of the Admission,
Scholarship and Financial Aid Committee and one other member of the committee. At the next committee meeting
following the interview, the interview committee will report on the interview and a new vote may be taken on the
student’s folder.
The Director of Admission will keep a log of all votes including those from any discussions to be distributed on a
monthly basis.
The President has the power to overrule a committee decision.
Last Reviewed November 11, 2010
Admissions Policy 14
Admission of Students with Talent
Students who are being recruited for their academic abilities and a special talent desired by the institution (i.e.
music, athletics, theatre) are reviewed for admissibility using the criteria and standards and processes set forth in the
appropriate in-coming classification.
Last Reviewed November 11, 2010
Table for First-Time Freshman Admissions Consideration
Students with a PGPA of 3.0 or better will be considered admissible without committee action
even if the gpa and/or test scores place the student in the Committee Action area (below).
Students with below a 50% class rank will not automatically require committee action if that
item is the only deficient area (all other measures are at or above minimums).
Students with an ACT Composite of 16 or below will automatically be denied.
HS GPA
1.8
ACT
Composite
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
25
24
23
22
21
20
19
18
17
16
Automatic Denial
Automatic Admission
Must have Committee Action
Other Committee considerations:
If a student does not meet all of the following then, they must be considered by the committee:
English sub-score on ACT must be 17
Math sub-score on ACT must be 18
*This is an internal document and is not meant to be shared with prospective students and their parents.
Last Reviewed November 11, 2010
Table for Transfer Admissions Consideration
Transfer students (as defined by admission policy 3) will be evaluated on the basis for continued and/or potential
success at Georgetown College. The following is the guide to determining committee involvement in a transfer
student’s file.
GPA
2.5
2.4
2.3
2.2
2.1
2.0
1.9
1.8
1.7
Transferring
from
4-Year
College
Auto Admit
Auto Admit
Auto Admit
Auto Admit
Committee
Committee
Committee
Committee
Auto Deny
Last Reviewed November 11, 2010
ACT/SAT
required
No
No
No
No
Yes
Yes
Yes
Yes
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Transferring
from
2-Year
College
Auto Admit
Committee
Committee
Committee
Committee
Committee
Committee
Committee
Auto Deny
ACT/SAT
required
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
---