Steger-South Chicago Heights Public Library
Board of Trustees
Minutes of the Regular Meeting
Thursday, May 17, 2011 7:00 pm
President Stroube called the meeting to order at 7:08 pm
ROLL CALL:
Present: Holecek-Sherman, Luering, Stewart, Stroube, Thurmond
Late: Fiorenzo, Joyce
Absent:
Also Present: Lisa Korajczyk,
PUBLIC COMMENTS:
None
MINUTES:
Trustee Holecek-Sherman made a motion and Trustee Thurmond seconded that the Board
approve the minutes from the April 19, 2012 regular meeting be approved. Upon a voice
vote the motion passed. Trustee Thurmond made a motion and Trustee Holecek-Sherman
seconded that the Board approve the minutes from the April 19, 2012 closed session.
Upon a voice vote the motion passed.
CORRESPONDANCE:
None
FINANCIAL REPORT:
Trustee Holecek-Sherman made a motion and Trustee Thurmond seconded that the Board
approve the May 2012 Claims list for $8,110.62 and the IMRF for $2400.88. Upon a roll
call vote the motion passed. The petty cash for the April 2012 was $297.83, and the
DCEO Grant expense was $751.75. There are two reclassifications this month; one for
$33.00 and another for $1231.00. They had the incorrect account numbers.
Ayes: Fiorenzo, Holecek-Sherman, Joyce, Luering, Stewart, Stroube, Thurmond
Nays: 0
LIBRARIAN’S REPORT:
Automation:
The Kindle is now ready and available for patrons to check out. The technology team has
started to evaluate a number of databases and online book products. We have also started
to discuss migrating the Library’s website away from Plinkit and using Wordpress for the
new website. This is a free open source software product that would allow us much more
flexibility as well as more functionality. To help make this decision three of us will be
taking a Wordpress webinar sponsored by ALA in June. The paperwork for Overdrive,
the e-book provider, is on the May agenda, and when it is completed the product will be
available in August of 2012.
Building Maintenance:
The bids are in for the space planners and the painters for the interior remodeling project.
In the FY 2012/2013 fiscal year the budget is tentatively set for $ 15,000.00 and not to
exceed $20,000.00.
Personnel:
Ms. Elmore attended a Senior Mock interview workshop at Bloom Trail, and Ms.
Elmore, Ms. O’Halloran and the director attended an e-reader workshop at the Spouth
Holland Library. The director attended 2 Kiwanis meetings, a strategic planning meeting,
and an ATLAS director’s meeting.
Programs:
This month we had a Volunteer Appreciation event at the library, and we finished the
computer classes at the Senior Center. It was also National Library Week in April, and
the Library offered 1 hour free for the computers, 1 free DVD rental, free faxes and we
waived fines. Our Easter Egg Hunt was also very successful with 58 people attending,
and the baseball party had 20 teens. The staff is hard at work planning the Summer
Reading Club and the rest of the summer programs. Ms. Elmore has also had a very well
attended series of programs teaching people American Sigh Language. The teacher does
the program for free and the end will culminate in a play done completely in sign
language.
COMMITTEE REPORTS
None
OLD BUSINESS:
The Director discussed the situation with Cook County and how the land was never
annexed 20 years ago. The Village is looking for the document so that the Library can
use the legal descriptions for the annexation. The Director spoke with the Library
attorney about an estimate for the cost of the annexation, and the quote was about
$1900.00 plus the fees for the legal publications. There are long series of steps for the
Library Board for the annexation and the Board discussed what should be done with
those residents who may have cards and are not legally entitled to them.
The Director reminded the Trustees about the workshop on 5/19 and also reminded
members to please take their OMA training and file their Statements of Economic
Interest.
NEW BUSINESS:
The Director informed the Board that our current employee benefit policy was not in
compliance with the rules that guide Blue Cross Blue Shield. The policy needs to read
that employees that take the coverage must be covered from the date of hire.
Trustee Luering made a motion and Trustee Thurmond seconded that the Board approve
the changes to the Personnel Policy as presented by the Director. Upon a voice vote the
motion passed.
The Board looked at the new Mortgage Ordinance 12-01 to extend the loan for
$$207,666.36.
Trustee Holecek-Sherman made a motion and Trustee Luering seconded that the Board
approve the 2012/2013 Overdrive contract for $3,000.00. Upon a roll call vote the motion
passed.
Ayes: Fiorenzo, Holecek-Sherman, Joyce, Luering, Stewart, Stroube, Thurmond
Nays: 0
The Board reviewed the statute as part of the requirements for the Library’s Per Capita
Grant.
The Board discussed the three painting quotes and decided to select the bid for $2,550.00.
Trustee Fiorenzo made a motion and Trustee Thurmond seconded that the Board approve
the bid from the Kwak Brothers Painting, Inc. Upon a roll call vote the motion passed.
Ayes: Fiorenzo, Holecek-Sherman, Joyce, Luering, Stewart, Stroube, Thurmond
Nays: 0
The Director and the Board discussed the bids from the space planners and decided that it
was best for the Director to move forward with the project without the space planner.
TRUSTEE DISCUSSION:
None
ADJOURNMENT:
Trustee Stewart made a motion and Trustee Joyce seconded that the May 17, 2012
meeting be adjourned. Upon a voice vote the motion passed. The meeting was adjourned
at 8:59 pm.