Item 3.C-Jan. 7, 2011
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title: Specialist, Career Development
Current Range: 1
(JCC:67039;3A;CM3501;CC200;E)
Department: Mackay School of Earth Sciences and
College/Division: College of Science
Engineering (MSESE)
Account #(s): 1311-114-2010
Action Proposed: (check all that apply)
(X) New position: Proposed Range:
Proposed Title:
( X ) Title Change, Proposed Title: Coordinator, Career Development
( X ) Proposed Reassignment from Range 1 to Range
2
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature
Katherine McCall, Assoc Dean, COS
Date
____________________________________________________________
Director/Chair/Dean
Jeffrey Thompson
Dean, College of Science
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code: 3A
CUPA Code:CM3501
Exempt: Yes or No Census Code: 200
Job Class Code: 67074
Range: 2
Effective Date: 1/1/2011
Approved Title:
COORDINATOR, CAREER DEVELOPMENT (MSESE)
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Coordinator, Career Development (MSESE)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, Career Development, provides career planning and advising for all Mackay School
of Earth Science and Engineering (MSESE) majors beginning with the development of timelines for
career success through to job placement or acceptance to a graduate program. The Coordinator will
organize and conduct training workshops in job search skills including interviewing, resumes, cover
letters, employer research, and salary negotiations for MSESE students. The incumbent serves as the
main point of contact for companies seeking interns and permanent employees as part of facilitating
the recruitment of MSESE students. The Coordinator maintains relationships with current employers,
as well as cultivating and developing relationships with new employers. The Coordinator represents
and works with students from the following academic departments: Geography, Geological Sciences
and Engineering, and Mining Engineering. The position reports to the Director, MSESE.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
45% - Student Career Development
 Direct students in career exploration and goal setting
 Develop and conduct workshops for students on all aspects of searching, applying,
interviewing and negotiating for a position
 Match student capabilities and skills with potential positions by evaluating student academic
progress
 Coordinate on-campus interviews and information sessions for industry, government, and
consulting recruiters
45% - Program Development
 Cultivate internship and career placement opportunities with the natural resource industry,
associated businesses, and government agencies for undergraduates and graduate students
 Help identify hiring needs of the natural resources and minerals industries, associated
businesses, and government agencies
 Coordinate and recruit internships through interaction with students, employers, and faculty
advisors
 Create and utilize electronic resources, such as social media, to disseminate information to
current students and alumni regarding employment opportunities
 Supervise student and volunteer staff providing assistance for information on internships and
job placement
 Assist with the coordination of the university’s Career and Internship fairs
10% - Career Tracking Database Management
 Develop administrative policies and procedures to maintain a tracking database and an active
student and employer database
 Develop and maintain alumni database tracking success of our students after graduation
Position Description – Coordinator, Career Development (MSESE)
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
There is a high degree of latitude in independence for developing student career success practices.
Recruitment and coordination of internships and career placement involve working closely with the
COS Dean’s office to report progress and interactions with industry and alumni. The position has a
high degree of independence in career tracking database management with results reported to the
MSESE Chairs, Director, and College of Science Dean. The position uses judgment in identifying
business and industries to develop relationships.
Impact:
This position is very visible to students and industry and therefore has a direct impact on the
perception of the university, college, and school and its reputation. This position will enhance the
quality of placement and the range of opportunities for our graduates.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Various types of earth sciences and engineering majors and associated placement
opportunities in each major discipline
 Placement opportunities with various companies
 Higher education activities and functions
 Higher education retention and persistence programs
 Higher education and college policies and procedures
 Undergraduate and graduate programs/majors in field of science and engineering
 Budget and financial management
Skills:
 Effective verbal and written communication
 Ingenuity and creativity
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 High degree of organizational skills
 Very strong interpersonal and human relations skills
Ability to:
 Work with various authority levels ranging from student to faculty to business community
executives.
 Assist students and alumni with the variety of future career opportunities
 Establish key student and business contacts and coordinate mutually beneficial activities
between them.
 Interact with professional community that would facilitate student career opportunities
 Maintain confidentiality of information
Position Description – Coordinator, Career Development (MSESE)
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Students
MSESE Faculty/Director/Chairs
UNR Development Office
Facilities Services and other
University Departments
External
Business Community
Alumni of College and University
Reason for Contact
To assess their needs, skills, strengths and interests, and to assist
in their career exploration process
To determine areas of particular program strength and to build on
their contact relationships for potential placement opportunities
To communicate contacts with potential donors to the university
and career center
To coordinate scheduling, catering, parking, etc. for events and
activities
Reason for Contact
To assist with meeting their employment and internship needs
To provide network for identifying and expanding employment and
internship positions
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and three years or a Master’s Degree and two years of recruitment,
career counseling, working with college students, and related experience
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None