POSITION DESCRIPTION QUESTIONNAIRE
ADMINISTRATIVE FACULTY
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart
electronically to marshag@unr.edu for initial review before routing PDQ for approval signatures.
Questions - call UNR-HR at 682-6114
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INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
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Name of Incumbent(s) (if applicable): Elizabeth Ball (11564)
Position #: 11564
Current Title: Coordinator, Student Academic Services
Current Range: 2
(76441;3A;CM2576;CC200:E)
Department: Mackay School of Earth Sciences and
College/Division: College of Science
Engineering (MSESE)
Action Proposed: (check all that apply)
( ) New position : Proposed Range:
Proposed Title:
( X) Title Change, Proposed Title:
Coordinator, Student Recruitment (MSESE)
( ) Proposed Reassignment from Range
to Range
( X ) Revised PDQ only (no change in range or title)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
Employee’s Signature
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
Immediate Supervisor’s Signature
James Taranik
Director, MSESE
Director/Chair/Dean Jeffrey Thompson
Interim Dean, Science
Approved for Salary Placement Committee review.
Date
Date
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Interim Exec Vice Pres & Provost
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code:
CUPA Code:
Job Class Code:77804
Exempt: Yes or No Census Code:
Range:2
Effective Date:
Approved Title:
________Coordinator, Student Recruitment (MSESE)__________________
Employee Signature
Date
(Employee sign and send to HR for personnel file after PDQ approval for personnel file)
Rev: 2/5/2008
Position Description – Coordinator, Student Recruitment (MSESE)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
As Coordinator of Student Recruitment (CSR) for the Mackay School of Earth Sciences and
Engineering (MSESE), the individual works with the Director of MSESE and MSESE department
chairs and faculty to develop and maintain student recruitment. The main goal is to significantly
increase enrollment in MSESE academic programs. The CSR coordinates recruiting with the College
of Science (COS) Student Recruitment Advisor. The CSR develops a year-round recruiting program
which includes recruiting materials, attendance at college fairs, and presentations in a variety of
settings including high schools and community colleges.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
60% - Recruiting
 Coordinate recruiting activities with the COS Student Recruitment Advisor, UNR Office of Student
Services, especially with the Office of Prospective Students (OPS) and Admissions and Records
 Work with website managers to develop a recruiting portion to the MSESE website
 Develop a database of prospective student and monitor progress towards attracting them as
MSESE students
 Pay special attention to UNR Presidential Scholar potential recipients that show interest in science
and engineering
40% - Recruitment Liaison
 Attend all meetings and functions of the Academic Affairs/Student Services Council (AA/SSC)
 Attend all Office of Prospective Students (OPS) sponsored activities including fall previews,
college fairs and student orientation programs
 Attend additional college fairs, especially in areas likely to get prospective students in MSESE
programs (e.g. Montana and Wyoming)
 Develop and maintain working relationships with high school science teachers and counselors to
educate them about the value of MSESE degree programs and scholarships
 Develop and give presentations on MSESE programs to high schools and community colleges
and other venues as appropriate
 Arrange for high school visits and presentations for MSESE volunteer faculty
 Work with MSESE departments and the UNR Honors Program to develop MSESE Honors
courses to attract high quality students
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
The major area of responsibility for this position is designed to increase MSESE enrollment and
increase student quality. Increased enrollment is currently MSESE’s and UNR’s highest priority. This
position will maximize MSESE’s ability to increase enrollment. An important goal of the Nevada
System of Higher Education (NSHE) is to increase the percentage of Nevada high school students
that go on to higher education. This position will help achieve that goal. In order to achieve that goal of
increased enrollment, the individual in this position will have the freedom to make decisions and take
actions independently for a variety of diverse situations related to recruitment. The individual will
collaborate with the MSESE Director and/or the COS Student Recruitment Advisor.
Position Description – Coordinator, Student Recruitment (MSESE)
Page 3
Decisions made by the Coordinator impact the level of success that the college has with the retention
and academic success of undergraduate students served by the programs in the unit.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Higher education organizational structures, operations and policies
 Higher education recruitment strategies (i.e., marketing)
 Higher education rules and regulations relating to admissions, progress toward degrees, and
graduation requirements
 The content of university and college curricula to effectively facilitate recruitment
 Higher education and recruitment strategies
 The workforce demands for graduate of MSESE programs
Skills:
 A strong sense of organization and time management
 Communicate effectively, both in written and verbal form, with a wide and diverse range of
people both within and outside the university
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) specifically
spreadsheets and databases for recruitment functions
 Interpersonal and human relations
Ability to:
 Maintain confidentiality of sensitive information
 Understand and interpret formalized policies, guidelines, rules, and regulations
 Work productively without direct and constant supervision
 Excellent oral and written communication skills
 Be sensitive to prospective student needs, especially those from diverse ethnic and cultural
backgrounds and first-generational college-bound students
 Make decisions and take actions independently for a variety of diverse situations
 Show a high degree of creativity and initiative
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal:
 Direct contact with current students (and their parents), department chairs, admissions and
records personnel, student services personnel and faculty and staff
 Interaction with the retention and advisement coordinator on a regular basis
 Collaborative work with the COS Student Recruitment Advisor
 Meets with the Director of MSESE on a frequent basis
External:
 Direct contact with prospective students (and their parents), high school teachers, community
college instructors and student services professionals
 Makes presentations before the Mackay Executive Advisory Board and works with Board
members
Position Description – Coordinator, Student Recruitment (MSESE)
Page 4
The nature of these contacts involves providing advisement, answering questions, training, resolving
problems and delivery of services.
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years or a Master’s Degree and one year of experience in
higher education recruitment strategies or related field
c.
Indicate any license or certificate required for this position.
None